Notice2024-11900
Privacy Act of 1974; System of Records
Primary source
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Published
May 31, 2024
Issuing agencies
Defense Department
Abstract
In accordance with the Privacy Act of 1974, the DoD is modifying and reissuing a current system of records titled, "Adjunct Faculty Information Database, DSCA 04." This system of records was originally established by the Defense Security Cooperation Agency to collect and maintain records on adjunct faculty members on assignment with the Defense Institute of International Legal Studies (DIILS). This system of records notice (SORN) name is changing from "Adjunct Faculty Information Database" to "Adjunct Faculty Information Records." In addition to the name change, this system is being updated to incorporate the DoD standard routine uses. The DoD is also modifying various other sections within the SORN to improve clarity or update information that has changed.
Full Text
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<title>Federal Register, Volume 89 Issue 106 (Friday, May 31, 2024)</title>
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[Federal Register Volume 89, Number 106 (Friday, May 31, 2024)]
[Notices]
[Pages 47137-47139]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-11900]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2024-OS-0063]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, Department of Defense
(DoD).
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the DoD is
modifying and reissuing a current system of records titled, ``Adjunct
Faculty Information Database, DSCA 04.'' This system of records was
originally established by the Defense Security Cooperation Agency to
collect and maintain records on adjunct faculty members on assignment
with the Defense Institute of International Legal Studies (DIILS). This
system of records notice (SORN) name is changing from ``Adjunct Faculty
Information Database'' to ``Adjunct Faculty Information Records.'' In
addition to the name change, this system is being updated to
incorporate the DoD standard routine uses. The DoD is also modifying
various other sections within the SORN to improve clarity or update
information that has changed.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before July 1,
2024. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Assistant to the
Secretary of Defense for Privacy, Civil Liberties, and Transparency,
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
08D09, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Teresa D. Simpson, Component Privacy
Officer, Defense Security Cooperation Agency (DSCA), Office of General
Counsel, 220 12th Street South, Suite 103, Arlington, VA 22202,
<a href="/cdn-cgi/l/email-protection#ec98899e899f8dc288c29f85819c9f8382c28f859aac818d8580c2818580"><span class="__cf_email__" data-cfemail="552130273026347b317b263c3825263a3b7b363c231538343c397b383c39">[email protected]</span></a>, (703) 697-9032.
SUPPLEMENTARY INFORMATION:
I. Background
The DIILS supports U.S. foreign policy and national security policy
with rule of law training and education focused on human rights,
international humanitarian law, and the law of armed conflict. The data
will also be used as a resource for future travel and training
assignments, as a record of adjunct assignments and a basis to identify
training requirements for the adjunct faculty. Subject to public
comment, the DoD is updating this SORN to add the standard DoD routine
uses (A through J). Other modifications are to the following sections:
(1) System name change from ``Adjunct Faculty to Information Database''
to ``Adjunct Faculty Information Records,'' (2) System Manager to
update the contact information, (3) Authority for Maintenance of the
System to update citation(s); (4) Purpose of the System to improve
clarity; (5) Categories of individuals to clarify the individuals
covered by the systems; (6) Records Source Categories to add additional
sources; (7) Policies and Practices For Retrieval of Records for
clarity; (8) to the Retention and Disposition section to reflect the
approved disposition; and (9) to the Record Access, Notification, and
Contesting Record Procedures, to reflect the updated guidance for
accessing records and to update the appropriate citation for contesting
records. Furthermore, this notice includes non-substantive changes to
simplify the formatting and text of the previously published notice.
DoD SORNs have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Privacy and Civil Liberties Directorate website at <a href="https://dpcld.defense.gov/privacy">https://dpcld.defense.gov/privacy</a>.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108,
[[Page 47138]]
OATSD(PCLT) has provided a report of this system of records to the OMB
and to Congress.
Dated: May 24, 2024.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Adjunct Faculty Information Records, DSCA 04.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Institute of International Legal Studies (DIILS), 441
Elliot Avenue, Newport, RI 02841-1531.
SYSTEM MANAGER(S):
Program Support Specialist, Curriculum Department, Defense
Institute of International Legal Studies, 441 Elliot Avenue, Newport,
RI 02841-1531, email: <a href="/cdn-cgi/l/email-protection#a3c7d0c0c28dd3c6cdd7c2c4cccd8dc7cacacfd08dcfcad0d78dd4c6c1cec2d0d7c6d1e3cec2cacf8dcecacf"><span class="__cf_email__" data-cfemail="ddb9aebebcf3adb8b3a9bcbab2b3f3b9b4b4b1aef3b1b4aea9f3aab8bfb0bcaea9b8af9db0bcb4b1f3b0b4b1">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 134, Under Secretary
of Defense for Policy; 22 U.S.C. Chapter 32, Foreign Assistance;
Department of Defense Directive 5105.65, Defense Security Cooperation
Agency (DSCA); Department of Defense Directive 5132.03, DoD Policy and
Responsibilities Relating to Security Cooperation; and E.O. 9397 (SSN),
as amended.
PURPOSE(S) OF THE SYSTEM:
Defense Institute of International Legal Studies (DIILS) supports
U.S. foreign policy and national security policy with rule of law
training and education focused on human rights, international
humanitarian law, and the law of armed conflict. The purpose of Adjunct
Faculty system of records is to collect supplied information from
qualified adjunct faculty members to prepare for their overseas travel
assignments as well as maintain a record of their qualifications for
participation in future training programs. This data will also be used
as a resource for future travel and training assignments, as a record
of adjunct assignments and a basis to identify training requirements
for the adjunct faculty.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Adjunct faculty members on assignment with the Defense Institute of
International Legal Studies. Such individuals include Military (e.g.,
Active, National Guard, Reserve, and Coast Guard), civilian and
contractor employees, and private sector personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, date and place of birth, Social Security Number (SSN), home
and work addresses, work, fax, home and personal cell phone numbers,
U.S. Government credit card number, personal and alternative email
addresses, pay grade, military status (e.g., military rank, branch of
service, retired and reserves), security clearance and current status,
passport information, language capability, self-rating/level of
expertise and abilities, training completed (e.g., trafficking in
persons, human rights, code of conduct, etc.), biography, and
professional references.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from individuals.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the
records or information contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, Tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection, evaluation, or some other review as
authorized by the Inspector General Act.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in paper and electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name and SSN.
[[Page 47139]]
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Cut off and destroy when no longer needed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to records is limited to person(s)
responsible for servicing the record in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by centralized access control
to include the use of Common Access Cards (CAC), passwords (which are
changed periodically), file permissions, firewalls, and intrusion alert
systems, including the use of a ``block out'' restriction feature when
viewing SSNs.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Office of the
Secretary of Defense/Joint Staff Freedom of Information Act Requester
Service Center, 1155 Defense Pentagon, Washington, DC 20301-1155. The
requester must provide their full name, current address and telephone
number, and the number of this system of records notice and be signed.
Signed written requests should contain the name and number of this
system of records notice along with the full name, current address, and
email address of the individual. In addition, the requester must
provide either a notarized statement or an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the appropriate format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial Component determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
September 9, 2016, 81 FR 62487; June 07, 2013, 78 FR 34352.
[FR Doc. 2024-11900 Filed 5-30-24; 8:45 am]
BILLING CODE 6001-FR-P
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</html>Indexed from Federal Register on May 31, 2024.
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