Notice2024-10616
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
May 15, 2024
Issuing agencies
Housing and Urban Development Department
Abstract
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of Housing and Urban Development (HUD), Office of Policy Development & Research (PD&R), is issuing a public notice of its intent to establish a Privacy Act system of records titled, "HUD User." HUD User is a publicly accessible website that provides free online access to a wide array of materials developed by PD&R, including housing reports, publications, datasets, databases, an e-magazine, listservs, e-books, Geographic Information System (GIS) Maps, and other valuable information related to housing and community development.
Full Text
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<title>Federal Register, Volume 89 Issue 95 (Wednesday, May 15, 2024)</title>
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[Federal Register Volume 89, Number 95 (Wednesday, May 15, 2024)]
[Notices]
[Pages 42484-42486]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-10616]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7092-N-27]
Privacy Act of 1974; System of Records
AGENCY: Office of Policy Development and Research, HUD.
ACTION: Notice of a new system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of Housing and Urban Development (HUD), Office
of Policy Development & Research (PD&R), is issuing a public notice of
its intent to establish a Privacy Act system of records titled, ``HUD
User.'' HUD User is a publicly accessible website that provides free
online access to a wide array of materials developed by PD&R, including
housing reports, publications, datasets, databases, an e-magazine,
listservs, e-books, Geographic Information System (GIS) Maps, and other
valuable information related to housing and community development.
DATES: Comments will be accepted on or before June 14, 2024. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: <a href="/cdn-cgi/l/email-protection#d7a0a0a0f9a7a5bea1b6b4ae97bfa2b3f9b0b8a1"><span class="__cf_email__" data-cfemail="1b6c6c6c356b69726d7a78625b736e7f357c746d">[email protected]</span></a>.
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; The Executive Secretariat; 451 Seventh
[[Page 42485]]
Street SW, Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to <a href="http://www.regulations.gov">http://www.regulations.gov</a> including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
FOR FURTHER INFORMATION CONTACT: Privacy Office; LaDonne White, 451
Seventh Street SW, Room 10139; Washington, DC 20410-0001; telephone
number 202-708-3054 (this is not a toll-free number). HUD welcomes and
is prepared to receive calls from individuals who are deaf or hard of
hearing, as well as individuals with speech or communication
disabilities. To learn more about how to make an accessible telephone
call, please visit <a href="https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs">https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs</a>.
SUPPLEMENTARY INFORMATION: HUD's Office of Policy Development and
Research (PD&R) maintains the ``HUDuser.GOV'' system of records. HUD/
PD&R has contracted with Sage Computing, an external vendor, to operate
and maintain the website (<a href="http://www.huduser.gov">www.huduser.gov</a>). The website is used as a
platform for PD&R to support PD&R and HUD sponsored events, HUD
Secretary's Awards, mailing lists, datasets and tools, the HUD User
webstore, HUD User forums, and technical assistance (TA) surveys. The
website stores information on event registrants; HUD Secretary's Award
nominations; electronic and hardcopy mailing list members; webstore
accounts; dataset and tool accounts, including mapping tools; HUD User
forum accounts; and TA survey accounts. These functionalities require
interested members of the public to sign up with information that,
depending on the functionality, may include their name, email, phone
number, mailing address, organization, title, and/or employer
identification number.
SYSTEM NAME AND NUMBER:
HUD User, HUD/PD&R-12.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at Sage Computing, 11491 Sunset Hills Road,
Suite 350, Reston, VA 20190.
SYSTEM MANAGER(S):
Heidi Joseph, Director, Research Utilization Division, Office of
Policy Development and Research (PD&R), 451 Seventh Street SW,
Washington, DC 20410-0001, Email: <a href="/cdn-cgi/l/email-protection#58303d313c3176327632372b3d283018302d3c763f372e"><span class="__cf_email__" data-cfemail="a8c0cdc1ccc186c286c2c7dbcdd8c0e8c0ddcc86cfc7de">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 3(b) of the Department of Housing and Urban Development Act
of 1965, 42 U.S.C. 3532(b); Section 502(g) of the Housing and Urban
Development Act of 1970, 12 U.S.C. 1701z-2(g).
PURPOSES OF THE SYSTEM:
HUD User is a publicly accessible website that provides free online
access to an array of materials developed by PD&R, including housing
reports, publications, datasets, databases, an e-magazine, listservs,
e-books, GIS Maps, and other valuable information related to housing
and community development. PD&R's primary mission is to support the
Department's efforts to create cohesive, economically healthy
communities, and HUD User is a critical mechanism by which PD&R shares
housing and community development information with policymakers,
researchers, practitioners, and the public.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the General Public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Full name, email address, phone number, mailing address,
organization, title, and employer identification number.
SOURCE CATEGORIES:
Records are received from Individuals to access services available
on <a href="http://www.huduser.gov">www.huduser.gov</a>.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
(2) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
(3) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, cooperative agreement, or other agreement with HUD, when
necessary to accomplish an agency function related to a system of
records. Disclosure requirements are limited to only those data
elements considered relevant to accomplishing an agency function.
(4) To contractors, experts and consultants with whom HUD has a
contract, service agreement, or other assignment of the Department,
when necessary to utilize relevant data for the purpose of testing new
technology and systems designed to enhance program operations and
performance.
(5) To appropriate agencies, entities, and persons when: (a) HUD
suspects or has confirmed that there has been a breach of the system of
records; (b) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems, programs, and operations), the Federal
Government, or national security; and (c) The disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with HUD's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
(6) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
suspected or confirmed breach, or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(7) To appropriate Federal, State, local, tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would assist in the
enforcement of civil or criminal laws and when such records, either
alone or in conjunction with other information, indicate a violation or
potential violation of law.
(8) (a) To a court, magistrate, administrative tribunal, or
arbitrator in the course of presenting evidence, including disclosures
to opposing counsel or witnesses in the course of civil discovery,
litigation, mediation, or settlement negotiations, or in
[[Page 42486]]
connection with criminal law proceedings; when HUD determines that use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where HUD has agreed to represent the
employee; or (4) the United States, or any agency thereof, where HUD
determines that litigation is likely to affect HUD or any of its
components.
(9) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
(10) To a consumer reporting agency, when trying to collect a claim
owed on behalf of the Government, in accordance with 31 U.S.C. 3711(e).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Name, address, telephone number, or email address associated with
an individual.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Destroy 3 years after agreement, control measures,
procedures, project, activity, or transaction is obsolete, completed,
terminated or superseded.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All personal data will be maintained on a secure workstation or
server protected by a firewall, and complex passwords that can only be
accessed by the system administrators. Access rights to the data are
granted to limited staff on a need-to-know basis, and the level of
access provided to each person is based on the minimal level required
that the individual needs to fulfill his role. All systems used to
process or store data have Federal security controls applied to them;
the data will be backed up regularly to safeguard against system
failures or disasters; and unencrypted data will never be stored on a
laptop or on a movable media such as CDs or USB flash drives.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing and Urban Development 451 7th
Street SW Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for accessing, contesting, and appealing agency
determinations by the individual concerned are published in 24 CFR part
16.8 or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing and Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
N/A.
LaDonne L. White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2024-10616 Filed 5-14-24; 8:45 am]
BILLING CODE 4210-67-P
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</html>Indexed from Federal Register on May 15, 2024.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.