Notice2024-06959
Privacy Act of 1974; System of Records
Primary source
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Published
April 2, 2024
Effective
April 2, 2024
Issuing agencies
Federal Communications Commission
Abstract
The Federal Communications Commission (FCC, Commission, or Agency) has modified an existing system of records, FCC/OMD-30, FCC Visitors Database, subject to the Privacy Act of 1974, as amended. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of records maintained by the agency. The FCC's Security Operations Center (SOC) in the Office of Managing Director (OMD) uses this system to maintain the personally identifiable information (PII) that all visitors to the FCC, including but not limited to U.S. citizens, permanent residents (i.e., green card holders), and foreign nationals, must provide to the SOC to gain admittance to the FCC headquarters buildings and other FCC facilities.
Full Text
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<title>Federal Register, Volume 89 Issue 64 (Tuesday, April 2, 2024)</title>
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[Federal Register Volume 89, Number 64 (Tuesday, April 2, 2024)]
[Notices]
[Pages 22722-22724]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-06959]
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FEDERAL COMMUNICATIONS COMMISSION
[FR ID: 211947]
Privacy Act of 1974; System of Records
AGENCY: Federal Communications Commission
ACTION: Notice of a modified system of records.
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SUMMARY: The Federal Communications Commission (FCC, Commission, or
Agency) has modified an existing system of records, FCC/OMD-30, FCC
Visitors Database, subject to the Privacy Act of 1974, as amended. This
action is necessary to meet the requirements of the Privacy Act to
publish in the Federal Register notice of the existence and character
of records maintained by the agency. The FCC's Security Operations
Center (SOC) in the Office of Managing Director (OMD) uses this system
to maintain the personally identifiable information (PII) that all
visitors to the FCC, including but not limited to U.S. citizens,
permanent residents (i.e., green card holders), and foreign nationals,
must provide to the SOC to gain admittance to the FCC headquarters
buildings and other FCC facilities.
DATES: This modified system of records will become effective on April
2, 2024. Written comments on the routine uses are due by May 2, 2024.
The routine uses in this action will become effective on May 2, 2024
unless comments are received that require a contrary determination.
ADDRESSES: Send comments to Brendan McTaggart, Attorney-Advisor, Office
of General Counsel, Federal Communications Commission, 45 L Street NE,
Washington, DC 20554, or to <a href="/cdn-cgi/l/email-protection#b4c4c6ddc2d5d7cdf4d2d7d79ad3dbc2"><span class="__cf_email__" data-cfemail="bdcdcfd4cbdcdec4fddbdede93dad2cb">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Brendan McTaggart, (202) 418-1738, or
<a href="/cdn-cgi/l/email-protection#3747455e4156544e7751545419505841"><span class="__cf_email__" data-cfemail="dbaba9b2adbab8a29bbdb8b8f5bcb4ad">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: This notice serves to update and modify FCC/
OMD-30 as a result of the various necessary changes and updates. The
substantive changes and modifications to the previously published
version of the FCC/OMD-30 system of records include:
1. Adding one new routine use: (8) Assistance to Federal Agencies
and Entities Related to Breaches, the addition of which is required by
OMB M-17-12;
2. Updating and/or revising language in six routine uses (listed by
current routine use number): (1) Litigation (formerly ``Litigation by
the Department of Justice''); (2) Adjudication (formerly ``Court or
Adjudicative Body''); (3) Law Enforcement and Investigation (formerly
``Department of State, Department of Homeland Security, and other
Federal Agencies''; (4) Government-wide Program Management and
Oversight; (5) Congressional Inquiries; (6) Nonfederal Personnel
(formerly ``Contract Services, Grants, or Cooperative Agreements'');
and (7) Breach Notification, the modification of which is required by
OMB M-17-12.
The system of records is also updated to reflect various
administrative changes related to the system managers and system
addresses; policy and practices for storage, retention, disposal and
retrieval of the information; administrative, technical, and physical
safeguards; and updated notification, records access, and contesting
records procedures.
SYSTEM NAME AND NUMBER:
FCC/OMD-30, FCC Visitors Database.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Security Operations Center (SOC), Office of the Managing Director
(OMD), Federal Communications Commission (FCC), 45 L St NE, Washington,
DC 20554.
SYSTEM MANAGER(S):
SOC, OMD, FCC, 45 L St NE, Washington, DC 20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 6 U.S.C. 202; 8 U.S.C. 1103, 1158, 1201, 1324, 1357,
1360, 1365a, 1365b, 1372, 1379, 1732; National Defense Authorization
Act for FY 1996 (Pub. L. 104-106, sec. 5113); E- Government Act of 2002
(Pub. L. 107-347, sec. 203); and Federal Property and Administrative
Act of 1949, as amended (Pub. L. 81-152).
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to cover the personally identifiable
information (PII) that all visitors to the FCC, including but not
limited to U.S. citizens, permanent residents (i.e., green card
holders), and foreign nationals, must provide to the FCC's SOC to gain
admittance to the FCC headquarters buildings and other FCC facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The records in this system include all visitors to the FCC. These
individuals include, but are not limited to U.S. citizens, permanent
residents (i.e., green card holders), and foreign nationals.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in the FCC Visitors Database may include,
but are not limited, to the individual's first and last name,
photographic identification (including but not limited to a driver's
license, passport, or other types of photo identification), the
authority issuing the photo identification, U.S. visa number, FCC point
of contact, visitor signature, professional title, organizational
affiliation, contact information for the visitor, including but not
limited to wireline or wireless (cell) phone numbers, correspondence
related to
[[Page 22723]]
information required to obtain visitor entry to the FCC, and purpose(s)
for visiting the FCC.
RECORD SOURCE CATEGORIES:
The sources for information in this system are the visitors
themselves and/or their agency or organizational sponsor(s) who have
been invited to or have requested admittance to the FCC headquarters
buildings and other FCC facilities for the visitors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information about individuals in this system of records may
routinely be disclosed under the following conditions: 1. Litigation--
To disclose records to the Department of Justice (DOJ) when: (a) the
FCC or any component thereof; (b) any employee of the FCC in their
official capacity; (c) any employee of the FCC in their individual
capacity where the DOJ or the FCC has agreed to represent the employee;
or (d) the United States Government is a party to litigation or has an
interest in such litigation, and by careful review, the FCC determines
that the records are both relevant and necessary to the litigation.
2. Adjudication--To disclose records in a proceeding before a court
or adjudicative body, when: (a) the FCC or any component thereof; or
(b) any employee of the FCC in their official capacity; or (c) any
employee of the FCC in their individual capacity; or (d) the United
States Government, is a party to litigation or has an interest in such
litigation, and by careful review, the FCC determines that the records
are both relevant and necessary to the litigation.
3. Law Enforcement and Investigation--When the FCC investigates any
violation or potential violation of a civil or criminal law,
regulation, policy, executed consent decree, order, or any other type
of compulsory obligation and determines that a record in this system,
either alone or in conjunction with other information, indicates a
violation or potential violation of law, regulation, policy, consent
decree, order, or other compulsory obligation, the FCC may disclose
pertinent information as it deems necessary to the target of an
investigation, as well as with the appropriate Federal, State, local,
Tribal, international, or multinational agencies, or a component of
such an agency, responsible for investigating, prosecuting, enforcing,
or implementing a statute, rule, regulation, order, or other compulsory
obligation.
4. Government-wide Program Management and Oversight--To disclose
information to the Department of Justice (DOJ) to obtain that
department's advice regarding disclosure obligations under the Freedom
of Information Act (FOIA); or to the Office of Management and Budget
(OMB) to obtain that office's advice regarding obligations under the
Privacy Act.
5. Congressional Inquiries--To provide information to a
Congressional office from the record of an individual in response to an
inquiry from the Congressional office made at the written request of
that individual.
6. Non-Federal Personnel--To disclose information to non-Federal
personnel, including contractors, other vendors (e.g., identity
verification services), grantees, and volunteers who have been engaged
to assist the FCC in the performance of a contract, service, grant,
cooperative agreement, or other activity related to this system of
records and who need to have access to the records in order to perform
their activity.
7. Breach Notification--To appropriate agencies, entities, and
persons when (a) the Commission suspects or has confirmed that there
has been a breach of the system of records; (b) the Commission has
determined that as a result of the suspected or confirmed breach there
is a risk of harm to individuals, the Commission (including its
information systems, programs, and operations), the Federal Government,
or national security; and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with the Commission's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
8. Assistance to Federal Agencies and Entities Related to
Breaches--To another Federal agency or Federal entity, when the
Commission determines that information from this system is reasonably
necessary to assist the recipient agency or entity in: (a) Responding
to a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, program, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The information in the FCC Visitors Database includes electronic
records, files, and electronic records, files, and data that are stored
in the FCC's computer network databases.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The information in the FCC Visitors Database may be retrieved by
the name of the individual, driver's license number, U.S. passport
number, foreign passport number, U.S. visa number, date of birth (DOB),
and/or photo ID number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in the FCC Visitors Database are retained and disposed of
in accordance with National Archives and Records Administration (NARA)
General Records Schedule (GRS) 5.6, Security Management Records, DAA-
GRS-2021-0001.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The electronic records, files, and data are stored within FCC or a
vendor's accreditation boundaries and maintained in a database housed
in the FCC's or vendor's computer network databases. Access to the
files is restricted to authorized employees and contractors, including
IT staff, contractors, and vendors who maintain the IT networks and
services. Other employees and contractors may be granted access on a
need-to-know basis. The files and records are protected by the FCC and
third-party privacy safeguards, a comprehensive and dynamic set of IT
safety and security protocols and features that are designed to meet
all Federal privacy standards, including those required by the Federal
Information Security Modernization Act of 2014 (FISMA), OMB, and the
National Institute of Standards and Technology (NIST).
RECORD ACCESS PROCEDURES:
Individuals wishing to request access to and/or amendment of
records about themselves should follow the Notification Procedures
below.
CONTESTING RECORD PROCEDURES:
Individuals wishing to contest information pertaining to him or her
in the system of records should follow the Notification Procedures
below.
NOTIFICATION PROCEDURES:
Individuals wishing to determine whether this system of records
contains information about themselves may do so by writing to
<a href="/cdn-cgi/l/email-protection#c8b8baa1bea9abb188aeababe6afa7be"><span class="__cf_email__" data-cfemail="e9999b809f888a90a98f8a8ac78e869f">[email protected]</span></a>. Individuals requesting record access or amendment must
also comply with the FCC's Privacy Act regulations regarding
verification of identity as required under 47 CFR part 0, subpart E.
[[Page 22724]]
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
77 FR 31851 (May 30, 2012).
Federal Communications Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2024-06959 Filed 4-1-24; 8:45 am]
BILLING CODE 6712-01-P
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</html>Indexed from Federal Register on April 2, 2024.
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