Notice2024-03207
Agency Information Collection Activities; Submission to the Office of Management and Budget (OMB) for Review and Approval; Comment Request; Generic Clearance for Collection of State Administrative Records Data
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
February 16, 2024
Issuing agencies
Commerce DepartmentCensus Bureau
Abstract
The Department of Commerce, in accordance with the Paperwork Reduction Act (PRA) of 1995, invites the general public and other Federal agencies to comment on proposed, and continuing information collections, which helps us assess the impact of our information collection requirements and minimize the public's reporting burden. The purpose of this notice is to allow for 60 days of public comment on the proposed extension of the collection of state level administrative records data, prior to the submission of the information collection request (ICR) to OMB for approval.
Full Text
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<title>Federal Register, Volume 89 Issue 33 (Friday, February 16, 2024)</title>
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[Federal Register Volume 89, Number 33 (Friday, February 16, 2024)]
[Notices]
[Pages 12305-12306]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-03207]
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DEPARTMENT OF COMMERCE
Census Bureau
Agency Information Collection Activities; Submission to the
Office of Management and Budget (OMB) for Review and Approval; Comment
Request; Generic Clearance for Collection of State Administrative
Records Data
AGENCY: Census Bureau, Department of Commerce.
ACTION: Notice of information collection, request for comment.
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SUMMARY: The Department of Commerce, in accordance with the Paperwork
Reduction Act (PRA) of 1995, invites the general public and other
Federal agencies to comment on proposed, and continuing information
collections, which helps us assess the impact of our information
collection requirements and minimize the public's reporting burden. The
purpose of this notice is to allow for 60 days of public comment on the
proposed extension of the collection of state level administrative
records data, prior to the submission of the information collection
request (ICR) to OMB for approval.
DATES: To ensure consideration, comments regarding this proposed
information collection must be received on or before April 16, 2024.
ADDRESSES: Interested persons are invited to submit written comments by
email to Jenny Aramony at <a href="/cdn-cgi/l/email-protection#91f0f5e3fcbfe1e3f0d1f2f4ffe2e4e2bff6fee7"><span class="__cf_email__" data-cfemail="97f6f3e5fab9e7e5f6d7f4f2f9e4e2e4b9f0f8e1">[email protected]</span></a>. Please reference
`Generic Clearance for Collection of State Administrative Records Data'
in the subject line of your comments. You may also submit comments,
identified by Docket Number USBC-2024-0001, to the Federal e-Rulemaking
Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. All comments received are part of
the public record. No comments will be posted to <a href="http://www.regulations.gov">http://www.regulations.gov</a> for public viewing until after the comment period
has closed. Comments will generally be posted without change. All
Personally Identifiable Information (for example, name and address)
voluntarily submitted by the commenter may be publicly accessible. Do
not submit Confidential Business Information or otherwise sensitive or
protected information. You may submit attachments to electronic
comments in Microsoft Word, Excel, or Adobe PDF file formats.
FOR FURTHER INFORMATION CONTACT: Requests for additional information or
specific questions related to collection activities should be directed
to Jenny Aramony, U.S. Census Bureau, 4600 Silver Hill Road,
Washington, DC 20233-8400 at (301) 763-8715.
SUPPLEMENTARY INFORMATION:
I. Abstract
The U.S. Census Bureau plans to request clearance for acquiring
State administrative records data in order to improve efficiency and
accuracy in our data collections, and to improve measures of the
population and economy. The Census Bureau has undertaken research
projects to integrate and link Census Bureau data from current surveys
and censuses with State administrative records data.
The Census Bureau uses State administrative records data linked
with other survey and census records, including but not limited to,
data from the Survey of Income and Program Participation (SIPP), the
Current Population Survey (CPS) and the American Community Survey (ACS)
to conduct research and improve operations. The Census Bureau benefits
from these projects by improving data quality, and producing modelbased
estimates, improved edits and allocations, and studies of program
participation over time. Data providers have benefited through access
to tabulated data and reports to better administer their programs.
The Census Bureau encourages the District of Columbia and all 50
states to share administrative records data generally associated with,
but not limited to: nutrition and food assistance programs, including
the Supplemental Nutrition Assistance Program (SNAP) and the Special
Supplemental Nutrition Program for Women, Infants and Children (WIC);
and welfare programs, including child care subsidy; household self-
sufficiency programs, including low income energy assistance programs
and Temporary Assistance for Needy Families (TANF). Data sharing and
analysis of linked files are solely for statistical purposes, not for
program enforcement. All State administrative records data are and will
remain confidential under title 13, United States Code, section 9,
whether in their original form or when comingled or linked.
Linking records across programs, across states, or over time will
be accomplished using a unique linkage identifier called a Protected
Identification Key (PIK). Processing to assign a PIK to each person
record involves matching based on combinations of name, address, sex,
date of birth, and Social Security Number (SSN) data, as available. The
person validation and PIK processing has been used by other Census
Bureau research and operations projects. Only Census Bureau staff
conducting the record linkage have access to files with Personally
Identifiable Information, and access to those files assigned a PIK is
limited to individuals with a need to know who have met the
requirements of Title 13, United States Code, and have appropriate
security clearances.
The Census Bureau makes summary statistics and analyses using the
State administrative records data publicly available. This information
assists State Agencies in developing better measures of program
participation, poverty, and inequality, and understanding the
demographic characteristics of participants. The analyses help State
Agencies understand variation in program participation across
demographic subgroups and sub-state geographies, review enrollment
rates for those eligible for assistance, analyze the effects of state
programs on a variety of outcomes, and improve program administration
in determining initial eligibility, establishing recertification
periods, and expanding outreach in underserved populations and areas.
II. Method of Collection
The Census Bureau will contact the State Agencies to discuss uses
of State administrative records data. The State Agencies will enter
data sharing agreements with the Census Bureau to provide
administrative records data. The State Agency will transfer State
administrative records to the Census Bureau via secure File Transfer
Protocol or appropriately encrypted CD-ROM or DVD-ROM.
III. Data
OMB Control Number: 0607-0995.
Form Number(s): None.
Type of Review: Regular submission, Request for an Extension,
without Change, of a Currently Approved Collection.
Affected Public: State Governments.
Estimated Number of Respondents: 51 states.
Estimated Time per Response: 75.
Estimated Total Annual Burden Hours: 3,825.
Estimated Total Annual Cost to Public: $99,450 (This is not the
cost of respondents' time, but the indirect costs respondents may incur
for such things as purchases of specialized software or hardware needed
to report, or expenditures for accounting or records maintenance
services required specifically by the collection.)
Respondent's Obligation: Voluntary.
Legal Authority: Title 13 U.S.C. 6.
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IV. Request for Comments
We are soliciting public comments to permit the Department/Bureau
to: (a) Evaluate whether the proposed information collection is
necessary for the proper functions of the Department, including whether
the information will have practical utility; (b) Evaluate the accuracy
of our estimate of the time and cost burden for this proposed
collection, including the validity of the methodology and assumptions
used; (c) Evaluate ways to enhance the quality, utility, and clarity of
the information to be collected; and (d) Minimize the reporting burden
on those who are to respond, including the use of automated collection
techniques or other forms of information technology.
Comments that you submit in response to this notice are a matter of
public record. We will include, or summarize, each comment in our
request to OMB to approve this ICR. Before including your address,
phone number, email address, or other personal identifying information
in your comment, you should be aware that your entire comment--
including your personal identifying information--may be made publicly
available at any time. While you may ask us in your comment to withhold
your personal identifying information from public review, we cannot
guarantee that we will be able to do so.
Sheleen Dumas,
Department PRA Clearance Officer, Office of the Under Secretary for
Economic Affairs, Commerce Department.
[FR Doc. 2024-03207 Filed 2-15-24; 8:45 am]
BILLING CODE 3510-07-P
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