Notice2023-28553
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
December 27, 2023
Effective
January 26, 2024
Issuing agencies
Federal Labor Relations Authority
Abstract
The "Freedom of Information Act Request and Appeal Files" is the system that the Federal Labor Relations Authority (FLRA) uses to provide the public with a single location to submit and track Freedom of Information Act (FOIA) requests and appeals filed with the FLRA, to manage internal FOIA administration activities, and to collect data for annual reporting requirements to the Department of Justice. FLRA's prior system, FOIAOnline, was recently decommissioned. Under the Privacy Act of 1974, FLRA's Chief FOIA Officer proposes to update the system of records, titled "Freedom of Information Act Request and Appeal Files," with information about FLRA's new FOIA system, FOIAXPress. This notice replaces the notice FLRA published on October 27, 2017 at 82 FR 49813.
Full Text
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<title>Federal Register, Volume 88 Issue 247 (Wednesday, December 27, 2023)</title>
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[Federal Register Volume 88, Number 247 (Wednesday, December 27, 2023)]
[Notices]
[Pages 89450-89452]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-28553]
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FEDERAL LABOR RELATIONS AUTHORITY
Privacy Act of 1974; System of Records
AGENCY: Federal Labor Relations Authority.
ACTION: Notice of a modified system of records.
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SUMMARY: The ``Freedom of Information Act Request and Appeal Files'' is
the system that the Federal Labor Relations Authority (FLRA) uses to
provide the public with a single location to submit and track Freedom
of Information Act (FOIA) requests and appeals filed with the FLRA, to
manage internal FOIA administration activities, and to collect data for
annual reporting requirements to the Department of Justice. FLRA's
prior system, FOIAOnline, was recently decommissioned. Under the
Privacy Act of 1974, FLRA's Chief FOIA Officer proposes to update the
system of records, titled ``Freedom of Information Act Request and
Appeal Files,'' with information about FLRA's new FOIA system,
FOIAXPress. This notice replaces the notice FLRA published on October
27, 2017 at 82 FR 49813.
DATES: This notice action shall be applicable immediately, which will
become effective January 26, 2024.
Comments will be accepted on or before: January 26, 2024.
ADDRESSES: You may send comments, which must include the caption ``SORN
Notice,'' by one of the following methods:
Email: <a href="/cdn-cgi/l/email-protection#fead9192b39f9792be98928c9fd0999188"><span class="__cf_email__" data-cfemail="0754686b4a666e6b47616b756629606871">[email protected]</span></a>. Include ``SORN Notice'' in the subject
line of the message.
Mail: Thomas Tso, Chief FOIA Officer, Federal Labor Relations
Authority, 1400 K Street NW, Washington, DC 20424-0001.
Instructions: Do not mail written comments if they have been
submitted via email. Interested persons who mail written comments must
submit an original and 4 copies of each written comment, with any
enclosures, on 8\1/2\ x 11 inch paper. Do not deliver comments by hand.
FOR FURTHER INFORMATION CONTACT: If you have any questions, please
contact Thomas Tso, Solicitor, Chief FOIA Officer, at (771) 444-5779.
SUPPLEMENTARY INFORMATION: Apart from some minor technical corrections
and updates, the only substantive change to the prior notice relates to
the replacement of FOIAOnline with FOIAXPress, a commercial off-the-
shelf product, for managing FLRA's FOIA program. FOIAXPress will shift
storage of records to a FedRAMP-certified third-party cloud
environment.
SYSTEM NAME AND NUMBER:
Freedom of Information Act Request and Appeal Files, FLRA/Internal-
17.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
FLRA Headquarters, Office of the Solicitor.
SYSTEM MANAGER(S):
Chief FOIA Officer, Office of the Solicitor, Federal Labor
Relations
[[Page 89451]]
Authority, 1400 K St. NW, Washington, DC 20424.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Freedom of Information Act, 5 U.S.C. 552.
PURPOSE(S) OF THE SYSTEM:
To provide the public with a single location to submit and track
FOIA requests and appeals filed with the FLRA, to manage internal FOIA
administration activities, and to collect data for annual reporting
requirements to the Department of Justice.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All persons requesting information or filing appeals under the
Freedom of Information Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
A copy of each Freedom of Information Act (FOIA) request received
by the FLRA and a copy of all correspondence related to the request,
including the requesters' names, mailing addresses, email addresses,
phone numbers, Social Security Numbers, dates of birth, any aliases
used by the requesters, alien numbers assigned to travelers crossing
national borders, requesters' parents' names, user names and passwords
for registered users, FOIA tracking numbers, dates requests are
submitted and received, related appeals, and agency responses. Records
also include communications with requesters, internal FOIA
administrative documents (e.g., billing invoices) and responsive
records.
RECORD SOURCE CATEGORIES:
Information in this system of records is provided by FLRA employees
and FOIA requesters.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosure generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information in these
records may be used pursuant to 5 U.S.C. 552a(b)(3):
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, when
the FLRA becomes aware of an indication of a violation or potential
violation of civil or criminal law or regulation.
b. To provide information to a congressional office from the record
of an individual in response to an inquiry from that congressional
office made at the request of that individual.
c. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body, when the FLRA determines that the
records are arguably relevant to the proceeding, or in an appropriate
proceeding before an administrative or adjudicative body when the
adjudicator determines the records to be relevant to the proceeding.
d. To a Federal, State, local, or foreign agency or entity for the
purpose of consulting with that agency or entity to enable the FLRA to
make a determination as to the propriety of access to or correction of
information, or for the purpose of verifying the identity of an
individual or the accuracy of information submitted by an individual
who has requested access to or amendment of information.
e. To a Federal agency or entity that furnished the record or
information for the purpose of permitting that agency or entity to make
a decision as to access to or correction of the record or information,
or to a Federal agency or entity for purposes of providing guidance or
advice regarding the handling of particular requests.
f. To a submitter or subject of a record or information in order to
obtain assistance to the FLRA in making a determination as to access or
amendment.
g. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
h. To disclose information to the National Archives and Records
Administration, the Office of Government Information Services (OGIS),
to the extent necessary to fulfill its responsibilities in 5 U.S.C.
552(h), to review administrative agency policies, procedures and
compliance with FOIA, and to facilitate OGIS's offering of mediation
services to resolve disputes between persons making FOIA requests and
administrative agencies.
i. To appropriate agencies, entities, and persons when (1) the FLRA
suspects or has confirmed that there has been a breach of the system of
records; (2) the FLRA has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the FLRA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the FLRA's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
j. To another Federal agency or Federal entity, when the FLRA
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
k. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government, when
necessary to accomplish an agency function related to this system of
records.
l. To such recipients and under such circumstances and procedures
as are mandated by federal statute, regulation, or treaty.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records received using FOIAXPress, a commercial off-the-shelf
product, are maintained in a secure, password-protected FedRAMP-
certified third-party cloud environment, which utilizes security
hardware and software, including multiple firewalls, active intruder
detection, and role-based accessed controls. The contracts are
maintained by FLRA at 1400 K Street NW, Washington, DC 20424. Any paper
records are stored in secure FLRA offices and/or lockable file
cabinets.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Requests are retrieved from the FLRA's FOIAXPress system by
numerous data elements and key word searches, including name, agency,
dates, subject, FOIA tracking number, and other information retrievable
with full-text searching capability.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
FOIA records are maintained for three years or longer, in
accordance with item 001 of General Records Schedule 4.2, as approved
by the Archivist of the United States. Disposal is by shredding and/or
by deletion of the electronic record.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Computer records are maintained in a secure, password-protected
computer system. Paper records are maintained in secure offices or
lockable file cabinets. All records are maintained in secure, access-
controlled areas or buildings.
[[Page 89452]]
RECORD ACCESS PROCEDURES:
Individuals wishing access to records about them should contact the
System Manager. Individuals must furnish the following information for
their records to be located and identified: a. Full name.
b. Approximate date of FOIA request or appeal.
Individuals requesting access must comply with the FLRA's Privacy
Act regulations regarding access to records (5 CFR 2412).
CONTESTING RECORD PROCEDURES:
Individuals wishing to request amendment of records about them
should contact the System Manager. Individuals must furnish the
following information for their records to be located and identified:
a. Full name.
b. Approximate date of FOIA request or appeal.
Individuals requesting amendment must follow the FLRA's Privacy Act
regulations regarding amendment of records (5 CFR 2412).
NOTIFICATION PROCEDURES:
Individuals wishing to determine whether this system of records
contains information about them should contact the System Manager.
Individuals must furnish the following for their records to be located
and identified:
a. Full name.
b. Approximate date of FOIA request or appeal.
Individuals making inquiries must comply with the FLRA's Privacy
Act regulations regarding the existence of records (5 CFR 2412).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This system of records was last published at 82 FR 49813 (October
27, 2017).
Thomas Tso,
Solicitor, Federal Register Liaison, and Chief FOIA Officer, Federal
Labor Relations Authority.
[FR Doc. 2023-28553 Filed 12-26-23; 8:45 am]
BILLING CODE 7627-01-P
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</html>Indexed from Federal Register on December 27, 2023.
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