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Notice2023-26480

Privacy Act of 1974; System of Records

Primary source

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Published

December 1, 2023

Effective

January 2, 2024

Issuing agencies

Postal Service

Abstract

The United States Postal Service[supreg] (USPS) is proposing to modify three General Privacy Act Systems of Records (SOR) to support the development and implementation of a voluntary mentorship program and related applications to assist participating employees in achieving their individual personal and professional goals.

Full Text

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<title>Federal Register, Volume 88 Issue 230 (Friday, December 1, 2023)</title>
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[Federal Register Volume 88, Number 230 (Friday, December 1, 2023)]
[Notices]
[Pages 83981-83993]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-26480]

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POSTAL SERVICE

Privacy Act of 1974; System of Records

AGENCY: Postal Service[supreg].

ACTION: Notice of modified system of records.

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SUMMARY: The United States Postal Service[supreg] (USPS) is proposing
to modify three General Privacy Act Systems of Records (SOR) to support
the development and implementation of a voluntary mentorship program
and related applications to assist participating employees in achieving
their individual personal and professional goals.

DATES: These revisions will become effective without further notice on
January 2, 2024, unless responses to comments received on or before
that date result in a contrary determination.

ADDRESSES: Comments may be submitted via email to the Privacy and
Records Management Office, United States Postal Service Headquarters
(<a href="/cdn-cgi/l/email-protection#0676746f7067657f467375767528616970"><span class="__cf_email__" data-cfemail="91e1e3f8e7f0f2e8d1e4e2e1e2bff6fee7">[email&#160;protected]</span></a>). To facilitate public inspection, arrangements to
view copies of any written comments received will be made upon request.

FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or <a href="/cdn-cgi/l/email-protection#166365666566647f6077756f7073726473717879627f7573566365666538717960"><span class="__cf_email__" data-cfemail="f38680838083819a8592908a9596978196949d9c879a9096b386808380dd949c85">[email&#160;protected]</span></a>.

SUPPLEMENTARY INFORMATION: This notice is in accordance with the
Privacy Act requirement that agencies publish their systems of records
in the Federal Register when there is a revision, change, or addition,
or when the agency establishes a new system of records. The Postal
Service is proposing revisions to three existing systems of records
(SOR) to support the implementation of voluntary mentorship programs
and related applications.

I. Background

The USPS is planning to implement voluntary mentorship programs to
support professional growth and promote diversity, equity, inclusion,
and accessibility, consistent with the Postal Service's Delivering for
America plan. These mentorship programs will use an application process
to select mentors and to match them with mentees. Mentors and mentees
will also be asked to complete voluntary surveys to provide feedback on
the program. In association with these mentorship programs, a new
software application will also be implemented to help facilitate and
maintain the mentorship program and assist mentors and mentees.

II. Rationale for Changes to USPS Privacy Act Systems of Records

The Postal Service is proposing modifications to the following
SORs:

USPS SOR 100.300, Employee Development and Training Records
--One new Purpose, number 13
--One new Category of Records, number 3
--One new Retention and Disposal period, number 5
--One new Category of Individuals
--One new Notification Procedure
USPS SOR 550.100, Commercial Information Technology Resources--
Applications

--One new Purpose, number 12
--Three new Categories of Records, numbers 12-14
--One new Retention and Disposal period, number 12
--One new Retrievability process, number 12
USPS SOR 550.200, Commercial Information Technology Resources--
Administrative
--One new Category of Records, number 118

III. Description of the Modified Systems of Records

Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report of
the proposed revisions to this SOR has been sent to Congress and to the
Office of Management and Budget for their evaluations. The Postal
Service does not expect that this modified system of records will have
any adverse effect on individual privacy rights. Accordingly, for the
reasons stated above, the Postal Service proposes revisions included in
this system of records presented in its entirety as follows:

SYSTEM NAME AND NUMBER:
USPS 100.300 Employee Development and Training Records.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
Management training centers, Integrated Business Solutions Services
Centers, other USPS facilities where career development and training
records are stored, USPS Law Department and contractor sites.

SYSTEM MANAGER(S):
Vice President, Human Resources, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
Vice President, Organization Development, United States Postal
Service, 475 L'Enfant Plaza SW, Washington, DC 20260.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S) OF THE SYSTEM:
1. To provide managers, supervisors, and training and development
professionals with decision-making information for employee career
development, succession planning, training, and assignment.
2. To make and track employee job assignments, to place employees
in new positions, and to assist in career planning and training in
general.
3. To provide statistics for personnel and workload management.
4. To provide employees with an online platform that supports
individual and career development.
5. To facilitate voluntary information sharing through an enhanced
employee profile tool that highlights individual education, knowledge
and experience.
6. To provide employees with convenient and flexible online
learning options.
7. To create a forum that promotes a culture for participation in
voluntary career development activities and opportunities.
8. To create a readily available source of information about
current employee talents, skills, and abilities.
9. To communicate with and provide notification to individuals
about training assignments and requirements, both prior to and after
effective date of employment or placement.
10. To facilitate communication between the Postal Service and

[[Page 83982]]

individual employees, new hires and applicants, including current and
former employees.
11. To share relevant information and topics about the Postal
Service with individual employees, new hires and applicants, including
current and former employees.
12. To request and gather voluntary feedback from individual
employees, new hires and applicants, including current and former
employees.
13. To facilitate registration and participation in a voluntary
mentorship program.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former USPS employees, new hires and applicants.
Individual employees that voluntarily participate in USPS-sponsored
mentorship programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
1. Employee information: Name, Social Security Number, Employee
Identification Number, phone number(s), SMS text message number,
personal email address, demographic information, photograph, years of
service, retirement eligibility, postal assignment information, work
contact information, finance number(s), duty location, and pay
location.
2. Employee development and training information: Records related
to career development, work history, assessments, skills bank
participation, USPS- and non-USPS-sponsored training, examinations,
evaluations of training, and USPS lodging when a discrepancy report is
filed against the student about unauthorized activities while occupying
the room.
3. Mentorship program applicant and participant information: First
and last name; current position; employing office; work telephone
number(s); work email address; length of tenure with the USPS and in
current position; participant role; agreement to participate;
objectives, goals and/or expectations for participation; communication,
meeting, and match preferences; interests/hobbies; and satisfaction
survey results.

RECORD SOURCE CATEGORIES:
Employees; employees' supervisor or manager; and other systems of
records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, digital files, and
paper files.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
By employee name, Social Security Number, or Employee
Identification Number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Training records are retained 5 years. Training-related travel
records are retained 1 year.
2. Records related to succession planning and individual
development planning are retained 10 years.
3. Examination records are retained 1 year after employee
separation.
4. Skills bank records are retained up to 2 years.
5. Mentorship Program participant records and satisfaction survey
results will be retained for up to 2 years, after the end of the Fiscal
Year program cycle. Records existing on paper are destroyed by burning,
pulping, or shredding. Records existing on computer storage media are
destroyed according to the applicable USPS media sanitization practice.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is regulated with installed security
software, computer logon identifications, and operating system controls
including access controls, terminal and transaction logging, and file
management software.

RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.

CONTESTING RECORD PROCEDURES:
See Notification Procedures below and Record Access Procedures
above.

NOTIFICATION PROCEDURES:
Individuals wanting to know if information about them is maintained
in this system must address inquiries to the facility head where
currently or last employed. Headquarters employees must submit
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza SW,
Washington, DC 20260.
Participants in the USPS Law Department Mentorship Program must
submit inquiries to USPS Law Department, 475 L'Enfant Plaza SW,
Washington, DC 20260.
Inquiries must include full name, Social Security Number or
Employee Identification Number, name and address of facility where last
employed, and dates of USPS employment.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established
regulations at 39 CFR 266.9 that exempt records in this system
depending on their purpose. The USPS has also claimed exemption from
certain provisions of the Act for several of its other systems of
records at 39 CFR 266.9. To the extent that copies of exempted records
from those other systems are incorporated into this system, the
exemptions applicable to the original primary system continue to apply
to the incorporated records.

HISTORY:
August 18, 2021, 86 FR 46281; July 19, 2013, 78 FR 43247; June 17,
2011, 76 FR 35483; April 29, 2005, 70 FR 22516.

SYSTEM NAME AND NUMBER:
550.100 Commercial Information Technology Resources--Applications.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
All USPS facilities and contractor sites.

SYSTEM MANAGER(S):
For records of computer access authorizations: Chief Information
Officer and Executive Vice President, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 403, and 404.

PURPOSE(S) OF THE SYSTEM:
1. To provide event registration services to USPS customers,
contractors, and other third parties.

[[Page 83983]]

2. To allow task allocation and tracking among team members.
3. To allow users to communicate by telephone, instant-messaging,
and email through local machine and web-based applications on desktop
and mobile operating systems.
4. To share your personal image via your device camera during
meetings and web conferences, if you voluntarily choose to turn the
camera on, enabling virtual face-to-face conversations.
5. To provide for the creation and storage of media files,
including video recordings, audio recordings, desktop recording, and
web-based meeting recordings.
6. To provide a collaborative platform for viewing video and audio
recordings.
7. To create limited use applications using standard database
formats.
8. To review distance driven by approved individuals for accurate
logging and compensation.
9. To develop, maintain, and share computer code.
10. To comply with Security Executive Agent Directive (SEAD) 3
requirements for self-reporting of unofficial foreign travel pertaining
to covered individuals who have access to classified information or who
hold a sensitive position.
11. To administer and maintain a secure board portal software that
provides leadership with instant access to information they need
before, during and after meetings, making board and committee
interactions more efficient and productive by promoting collaboration
and information sharing among USPS Board of Governors (BOG) and
Executive Leadership Team (ELT).
12. To facilitate the software component of USPS-sponsored
voluntary mentorship programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. Individuals with authorized access to USPS computers,
information resources, and facilities, including employees,
contractors, business partners, suppliers, and third parties.
2. Individuals participating in web-based meetings, web-based video
conferencing, web-based communication applications, and web-based
collaboration applications.
3. USPS Board of Governors, administrators, and USPS Executive
Leadership Team.

CATEGORIES OF RECORDS IN THE SYSTEM:
1. Third-Party Information Records: Records relating to non-Postal,
third-party individuals utilizing an information system, application,
or piece of software, including: Third-Party Name, Third Party Date
Request, Third Party Free Text, Guest User Information.
2. Collaboration Application Records: Records relating to web-
conferencing and web-collaboration applications, including;
Collaborative Group Names, Collaborative Group IDs, Action Name, Number
Of Actions Sent, Number Of Action Responses, Employee Phone Number,
Collaborative Group Chat History, Profile Information, Collaborative
Group Membership, Contacts, Project Owner, Project Creator, Event Start
Time, Event Status, Event Organizer, Event Presenter, Event Producer,
Event Production Type, Event Recording Setting, Total Number Of Event
Media Viewings, Number Of Active Users, Number Of Active Users In
Collaborative Groups, Number Of Active Collaborative Group
Communication Channels, Number Of Messages Sent, Number Of Calls
Participated In, Last Activity Date Of A User, Number Of Guest Users In
A Collaborative Group, Event Name, Event Description, Event Start Date,
Event End Date, Video Platform Group Name, Video Platform Group Email
Alias, Video Platform Group Description, Video Platform Group
Classification, Video Platform Group Access Level, Video Platform
Channel Name, Video Platform Channel Description, Video Platform
Channel Access, Video Platform Live Event Recording, Total Number Of
Video Conferences, Add Room Member To Collaborative Group, Attachment
Downloaded From Collaborative Group, Attachment Uploaded From
Collaborative Group, Direct Message Started From Collaborative Group,
Invite Sent From Collaborative Group, Message Edited From Collaborative
Group, Message Posted In Collaborative Group, Remove Room Member From
Collaborative Group, Room Created In Collaborative Group, Add Service
Account Permission To Enterprise Collaborative Group, Remove Service
Account Permission To Enterprise Collaborative Group, Added User To
Enterprise Collaborative Group, Added User Role To Enterprise
Collaborative Group, Removed User From Enterprise Collaborative Group,
Request To Join Enterprise Collaborative Group, Approve Join Request
From Enterprise Collaborative Group, Reject Join Request From
Enterprise Collaborative Group, Invite User To Enterprise Collaborative
Group, Accept Invitation For Enterprise Collaborative Group, Reject
Invitation For Enterprise Collaborative Group, Revoke Invitation For
Enterprise Collaborative Group, Join Enterprise Collaborative Group,
Ban User Including With Moderation In Enterprise Collaborative Group,
Unban User From Enterprise Collaborative Group, Add All Users In Domain
For Enterprise Collaborative Group, Create Group In Enterprise
Collaborative Group, Delete Group In Enterprise Collaborative Group,
Create Namespace In Enterprise Collaborative Group, Delete Namespace In
Enterprise Collaborative Group, Change Info Setting In Enterprise
Collaborative Group, Add Info Setting In Enterprise Collaborative
Group, Remove Info Setting In Enterprise Collaborative Group, Add
Member Role In Enterprise Collaborative Group, Remove User Role In
Enterprise Collaborative Group, Membership Expiration Added In
Enterprise Collaborative Group, Membership Expiration Removed In
Enterprise Collaborative Group, Membership Expiration Updated In
Enterprise Collaborative Group, ACL Permission Changed In Collaborative
Group, Collaborative Group Invitation Accepted, Join Request Approved,
User Joined Collaborative Group, User Requested To Join Collaborative
Group, Collaborative Group Basic Setting Changed, Collaborative Group
Created, Collaborative Group Deleted, Collaborative Group Identity
Setting Changed, Collaborative Group Info Setting Added, Collaborative
Group Info Setting Changed, Collaborative Group Info Setting Removed,
Collaborative Group New Member Restriction Changed, Collaborative Group
Post Reply Settings Changed, Collaborative Group Spam Moderation
Settings Changed, Collaborative Group Topic Setting Changed,
Collaborative Group Message Moderated, User Posts Will Always Be
Posted, User Added To Collaborative Group, User Banned From
Collaborative Group, User Invitation Revoked From A Collaborative
Group, User Invited To Collaborative Group, User Join Request Rejected
From A Collaborative Group, User Reinvited To Collaborative Group, User
Removed From Collaborative Group, Call Event Abuse Report Submitted,
Call Event Endpoint Left, Call Event Livestream Watched, Individual
Form Response, Form Respondent Email Address, Whiteboard Software
Updated, Whiteboard Reboot Requested, Whiteboard Export Requested,
Attachment Deleted, Attachment Uploaded, Note Content Edited, Note
Created, Note Deleted, Note Permissions Edited.
3. Communication Application Records: Enterprise Social Network
User Name, Enterprise Social Network User State, Enterprise Social
Network User State Change Date, Enterprise Social

[[Page 83984]]

Network User Last Activity Date, Number Of Messages Posted By An
Enterprise Social Network User In Specified Time Period, Number Of
Messages Viewed By An Enterprise Social Network User, Number Of Liked
Messages By An Enterprise Social Network User, Products Assigned To A
Enterprise Social Network User, Home Network Information, External
Network Information, External Network Name, External Network
Description, External Network Image, Network Creation Date, Network
Usage Policy, External Network User Name, External Network User Email
Address, External Group Name, Number Of Users On A Network, Network ID,
Live Event Video Links, Files Added Or Modified In Enterprise Social
Network, Message ID, Thread ID, Message Privacy Status, Full Body Of
Message, Chat User Action, Chat Room Member Added, Chat Attachment
Downloaded, Chat Attachment Uploaded, Chat Room Blocked, Chat User
Blocked, Chat Direct Message Started, Chat Invitation Accepted, Chat
Invitation Declined, Chat Invitation Sent, Chat Message Edited, Chat
Message Posted, Chat Room Member Removed, Chat Room Created.
4. Multimedia Records: Records relating to media associated with or
originating from an information system, including; Video Platform User
ID, Video Name, Videos Uploaded By User, Videos Accessed By User,
Channels Created By User, User Group Membership, Comments Left By User
On Videos, Screen Recordings, Video Transcript, Deep Search Captions,
Video Metadata, Audio Metadata, Phone Number, Time Phone Call Started,
User Name, Call Type, Phone Number Called To, Phone Number Called From,
Called To Location, Called From Location, Telephone Minutes Used,
Telephone Minutes Available, Charges For Use Of Telephone Services,
Currency Of Charged Telephone Services, Call Duration, Call ID,
Conference ID, Phone Number Type, Blocked Phone Numbers, Blocking
Action, Reason For Blocking Action, Blocked Phone Number Display Name,
Date And Time Of Blocking, Call Start Time, User Display Name, SIP
Address, Caller Number, Called To Number, Call Type, Call Invite Time,
Call Failure Time, Call End Time, Call Duration, Number Type, Media
Bypass, SBC FQDN, Data Center Media Path, Data Center Signaling Path,
Event Type, Final SIP, Final Vendor Subcode, Final SIP Phrase, Unique
Customer Support ID.
5. Limited Use Application Records: Records relating to
applications with a specific, limited use, including; Application
Authoring Application Name, Application Authoring Application Author,
Voice Search Text Strings, Miles Driven, Mileage Rates, Country
Currency, Destination, Destination Classification, Car Make, Car Model,
Working Hours, Total Number Of Monthly Drives, Total Number Of Monthly
Miles, Total Number Of Personal Drives, Total Number Of Personal
Drives, Users Allowed To Access Application, Application Authoring
Application Security Settings, Total Number Of Cloud-Based Searches
Performed, Total Number Of Cloud-Based Search Queries From Web
Browsers, Total Number Of Cloud-Based Search Queries From Android
Operating Systems, Total Number Of Cloud-Based Search Queries From iOS
Operating Systems, Data Visualization Report Email Delivery Added, Data
Visualization Asset Created, Data Visualization Data Exported, Data
Visualization Asset Deleted, Data Visualization Report Downloaded, Data
Visualization Asset Edited, Data Visualization Asset Restored, Data
Visualization Report Email Delivery Stopped, Data Visualization Asset
Trashed, Data Visualization Report Email Delivery Updated, Data
Visualization Asset Viewed, Data Visualization Link Sharing Access Type
Changed, Data Visualization Link Sharing Visibility Changed, Data
Visualization User Sharing Permissions Changed.
6. Development Records: Records relating to applications used for
the creation, sharing, or modification of software code, including:
Data Repository User ID, Data Repository Password, Data Repository User
Address, Data Repository Payment Information, Data Repository User
First Name, Data Repository User Last Name, Data Repository Profile
Picture, Data Repository Profile Biography, Data Repository Profile
Location, Data Repository User Company, Data Repository User
Preferences, Data Repository User Preference Analytics, Data Repository
Transaction Date, Data Repository Transaction Time, Data Repository
Transaction Amount Charged, Data Repository web pages Viewed, Data
Repository Referring website, Data Repository Date Of web page Request,
Data Repository Time Of web page Request, Data Repository User Commits,
Data Repository User Commit Comment Body Text, Data Repository Pull
Request Comment Body Text, Data Repository Issue Comment Body Text,
Data Repository User Comment Body Text, Data Repository User
Authentication, Language Of Device Accessing Data Repository, Operating
System Of Device Accessing Data Repository, Application Version Of
Device Accessing Data Repository, Device Type Of Device Accessing Data
Repository, Device ID Of Device Accessing Data Repository, Device Model
Of Device Accessing Data Repository, Device Manufacturer Of Device
Accessing Data Repository, Browser Version Of Device Accessing Data
Repository, Client Application Information Of Device Accessing Data
Repository, Data Repository User Usage Information, Data Repository
Transactional Information, Data Repository API Notification Status,
Data Repository API Issue Status, Data Repository API Pull Status, Data
Repository API Commit Status, Data Repository API Review Status, Data
Repository API Label, Data Repository API User Account Signin Status,
Data Repository API Schedule Status, Data Repository API Schedule List.
7. Unofficial Foreign Travel Monitoring: Records relating to
covered individuals for the administration of the SEAD 3 program,
including: Title, Name Of Traveler, Information Type: Pre-Travel And
Post-Travel, Start Date Of Travel, End Date Of Travel, Carrier Of
Transportation, Countries You Are Visiting, Passport Number, Passport
Expiration Date, Names And Association Of Foreign National Travel
Companions, Planned Foreign Contacts, Emergency Contact Name, Emergency
Contact Phone Number, Emergency Contact Relationship, Post-Travel
Questions Relating To Activity, Events, And Interactions.
8. Cloud-Based Storage Records: Records relating to activity within
cloud-based storage systems, including: Number Of Files Made Publicly
Available, Number Of Files Made Available With A Link, Number Of Files
Shared With Domain Users, Number Of Files Shared With Domain Users
Through Link, Number Of Files Shared With Users Outside Domain, Number
Of Files Shared With User Or Group In Domain, Number Of Files Not
Shared At All, Number Of Spreadsheet Documents Added, Number Of Text
Documents Added, Number Of Presentation Documents, Number Of Form
Documents Added, Number Of Other Files Added, Number Of Files Edited,
Number Of Files Viewed, Number Of Files Added, Total Cloud Storage
Space Used, Last Time Storage Accessed By User, Item Added To Folder,
Item Approval Cancelled, Comment Added On Approval Of Item, Due Date
Time Change Requested, Item Approval Requested, Reviewer Change
Requested For Item Approval, Item Approval Reviewed, Document Copy
Created,

[[Page 83985]]

Document Created, Document Deleted, Document Downloaded, Document
Shared As Email Attachment, Document Edited, Label Applied, Label Value
Changed, Label Removed, Item Locked, Item Moved, Item Previewed, Item
Printed, Item Removed From Folder, Item Renamed, Item Restored, Item
Trashed, Item Unlocked, Item Uploaded, Item Viewed, Security Update
Applied To File, Security Update Applied To All Files In Folder,
Publish Status Changed, Editor Settings Changed, Link Sharing Access
Type Changed, Link Sharing Access Changed From Parent Folder, Link
Sharing Visibility Changed, Link Sharing Visibility Changed From Parent
Folder, Security Update Removed From File, Membership Role Changed,
Shared Storage Settings Changed, Spreadsheet Range Enabled, User
Sharing Permissions Changed, User Sharing Permissions Changed From
Parent Folder, User Storage Updated, File Viewed, File Renamed, File
Created, File Edited, File Previewed, File Printed, File Updated, File
Deleted, File Uploaded, File Downloaded, File Shared.
9. Email Application Records: Records relating to regular use of
email applications, including: Email Body Text, Email Metadata, Total
Number Of Emails Sent, Total Number Of Emails Received, Total Number Of
Emails Sent And Received, Last Time User Accessed Email Client Through
A Post Office Protocol (POP) Mail Server, Last Time User Accessed Email
Client Through An internet Message Access Protocol (IMAP) Mail Server,
Last Time User Accessed Through Web-Based Server, Total Email Client
Storage Space Used, Calendar Access Level(S) Changed, Calendar Country
Changed, Calendar Created, Calendar Deleted, Calendar Description
Changed, Calendar Location Changed, Calendar Time zone Changed,
Calendar Title Changed, Calendar Notification Triggered, Calendar
Subscription Added, Calendar Subscription Deleted, Calendar Event
Created, Calendar Event Deleted, Calendar Event Guest Added, Calendar
Event Guest Auto-Response, Calendar Event Guest Removed, Calendar Event
Guest Response Changed, Calendar Event Modified, Calendar Event Removed
From Trash, Calendar Event Restored, Calendar Event Start Time Changed,
Calendar Event Title Modified, Successful Availability Lookup Of A
Calendar Between Email Clients, Successful Availability Lookup Of Email
Client Resource, Successful Email Client Resource List Lookup,
Unsuccessful Availability Lookup Of A Calendar On Email Client,
Unsuccessful Availability Lookup Of Email Client Resource, Unsuccessful
Email Client Resource List Lookup.
10. Web Browser Records: Records relating to activity within a web
browser, including: Web Browser Password Changed, Web Browser Password
Reused, Malware Detected in Transferred Content for User, Sensitive
Data Detected In Transferred Content, Unsafe website Visit Detected For
User.
11. USPS Board of Governors name, email, and collaborative meeting
records used to store meeting material such as presentations, briefing
documents/memos, meeting minutes/notes, and responses to various board
inquiries, presentation briefing documents, and memos.
12. Mentorship Application Information: Match Data Stored About A
User, Program Membership Status, Program Eligibility, Program
Enrollment Date, Program Participation Preference, Mentor/Mentee
Capacity, Preferred Mentors, Accepting New Matches Status, Recommended
Mentors, Declined Recommendation Reason, Active Mentor/Mentee/Peer
Relationships, Relationship Start/End Date, User Who Requested The
Relationship, Relationship Status, Action Item/Checklist Item Progress,
Mentorship Agreements, Pairing Health, Mentor/Mentee/Peer Relationship
Requests, Mentor/Mentee/Peer Relationship Extension Requests, Mentor/
Mentee/Peer Request Introduction Notes, Mentor/Mentee/Peer Request
Preferred Match Duration, Past Mentor/Mentee/Peer Relationships, Active
Group Membership As A Mentor/Mentee/Peer, Group Name, Group Start/End
Date, Group Status, Past Group Membership As A Mentor/Mentee/Peer
13. Mentoring Session Data Stored for a User: Status, Default Admin
Agenda, Custom User Agenda.
Start/End Date Time, Mentee/Mentor Feedback, 1-4 Star Rating, Free
Text Session Feedback, Private Session Notes, Shared Session Notes,
User Booking Session, Session Calendar Event And Videoconferencing
Details, Session Attendance, Session Topics.
14. Program Survey Data Stored For A User: Survey Status, Custom
Admin Supplied Question Responses, Program Admin Data, Reporting Column
Preferences, Program Admin Support Contact.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply. In addition:
(a) To appropriate agencies, entities, and persons when (1) the
Postal Service suspects or has confirmed that there has been a breach
of the system of records; (2) the Postal Service has determined that as
a result of the suspected or confirmed breach there is a risk of harm
to individuals, the Postal Service (including its information systems,
programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the Postal
Service's efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.

RECORD SOURCE CATEGORIES:
Employees; contractors; customers; USPS Board of Governors.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, and paper.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
1. Records relating to third-parties are retrievable by name and
email address.
2. Records relating to collaboration are retrievable by name, email
address, and user ID.
3. Records relating to communication are retrievable by name, email
address, and user ID.
4. Records pertaining to multimedia are retrievable by username and
media title.
5. Records relating to application development are retrievable by
user ID and application name.
6. Records relating to limited use applications are retrievable by
name, email address, and user ID.
7. Records relating to Unofficial Foreign Travel Monitoring for
covered individuals are retrievable by name.
8. Records relating to Cloud-based storage are retrievable by name,
email address, and user ID.
9. Records relating to Email Applications are retrievable by name,
email address, and user ID.
10. Records relating to Web Browsers are retrievable by name, email
address, and user ID.
11. USPS Board of Governors secure board portal collaboration
software data is retrievable by date, meeting information, committee
name, and other session collaboration details.
12. Records relating to mentorship programs are retrievable by
mentee name.

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POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Records relating to third parties are retained for twenty-four
months.
2. Records relating to collaboration are retained for twenty-four
months.
3. Records relating to communication are retained for twenty-four
months.
4. Multimedia recordings are retained for twenty-four months.
5. Records relating to application development are retained for
twenty-four months.
6. Records relating to limited use applications are retained for
twenty-four months.
7. Records relating to Unofficial Foreign Travel Monitoring for
covered individuals are retained for twenty-five years.
8. Records relating to Cloud-based storage are retained for twenty-
four months.
9. Records relating to Email Applications are retained for twenty-
four months.
10. Records relating to Web Browsers are retained for twenty-four
months.
11. USPS Board of Governors secure board portal collaboration
software data is retained up to twelve months from the close of the
corresponding event.
12. Records relating to mentorship programs are retained for
twenty-four months.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel.
Computer access is limited to authorized personnel with a current
security clearance, and physical access is limited to authorized
personnel who must be identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by encryption, mechanical locks, card key
systems, or other physical access control methods. The use of computer
systems is regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.

RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure and USPS Privacy.
Act regulations regarding access to records and verification of
identity under 39 CFR 266.5.

CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.

NOTIFICATION PROCEDURES:
Customers and employees wanting to know if other information about
them is maintained in this system of records must address inquiries in
writing to the Chief Information Officer and Executive Vice President
and include their name and address.

EXEMPTION(S) PROMULGATED FROM THIS SYSTEM:
None.

HISTORY:
May 11, 2021; 86 FR 25899; January 31, 2022; 87 FR 4957.

SYSTEM NAME AND NUMBER:
550.200 Commercial Information Technology Resources--
Administrative.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
All USPS facilities and contractor sites.

SYSTEM MANAGER(S):
For records of computer access authorizations: Chief Information
Officer and Executive Vice President, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 403, and 404.

PURPOSE(S) OF THE SYSTEM:
1. To provide active and passive monitoring and review of
information system applications and user activities.
2. To generate logs and reports of information system application
and user activities.
3. To provide a means of auditing commercial information system
activities across applications and users.

CATEGORIES OF RECORDS IN THE SYSTEM:
1. General Audit Log activities: DateTime, IP Address, User
Activity, User Item Accessed, Activity Detail, Object ID, Record Type,
Client IP Address, CorrelationID, CreationTime, EventData, EventSource,
ItemType, OrganizationID, UserAgent, USerKEy, UserType, Version,
Workload.
2. File and page activities: Accessed file, Change retention label
for a file, Deleted file marked as a record, Checked in file, Changed
record status to locked, Changed record status to unlocked, Checked out
file, Copied file, Discarded file checkout, Deleted file, Deleted file
from recycle bin, Deleted file from second-stage recycle bin, Detected
document sensitivity mismatch, Detected malware in file, Deleted file
marked as a record, Downloaded file, Modified file, Moved file,
Recycled all minor versions of file, Recycled all versions of file,
Recycled version of file, Renamed file, Restored file, Uploaded file,
Viewed page, View signaled by client, Performed search query.
3. Folder activities: Copied folder, Created folder, Deleted
folder, Deleted folder from recycle bin, Deleted folder from second-
stage recycle bin, Modified folder, Moved folder, Renamed folder,
Restored folder.
4. Cloud-based Enterprise Storage activities: Created list, Created
list column, Created list content type, Created list item, Created site
column, Created site content type, Deleted list, Deleted list column,
Deleted list content type, Deleted list item, Deleted site column,
Deleted site content type, Recycled list item, Restored list, Restored
list item, Updated list, Updated list column, Updated list content
type, Updated list item, Updated site column, Updated site content
type.
5. Sharing and access request activities: Added permission level to
site collection, Accepted access request, Accepted sharing invitation,
Blocked sharing invitation, Created access request, Created a company
shareable link, Created an anonymous link, Created secure link, Deleted
secure link, Created sharing invitation, Denied access request, Removed
a company shareable link, Removed an anonymous link, Shared filer,
folder, or site, Unshared file folder or site, Updated access request,
Updated an anonymous link, Updated sharing invitation, Used a company
shareable link, Used an anonymous link, Used secure link, User added to
secure link, User removed from secure link, Withdrew sharing
invitation.

[[Page 83987]]

6. Synchronization activities: Allowed computer to sync files,
Blocked computer from syncing files, Downloaded files to computer,
Downloaded file changes to computer, Uploaded files to document
library, Uploaded file changes to document library.
7. Site permissions activities: Added site collection admin, Added
user of group to Cloud-based Enterprise Storage group, Broke permission
level inheritance, Broke sharing inheritance, Created group, Deleted
group, Modified access request setting, Modified ``Members Can Share''
setting, Modified permission level on site collection, Modified site
permissions, Removed site collection admin, Removed permission level
from site collection, Removed user or group from Cloud-based Enterprise
Storage group, Requested site admin permissions, Restored sharing
inheritance, Updated group.
8. Site administration activities: Added allowed data location,
Added exempt user agent, Added geo location admin, Allowed user to
create groups, Cancelled site geo move, Changed a sharing policy,
Changed deice access policy, Changed exempt user agents, Changed
network access policy, Completed site geo move, Created Sent To
connection, Created site collection, Deleted orphaned hub site, Deleted
Sent To connection, Deleted site, Enabled document preview, Enabled
legacy workflow, Enabled Office on Demand, Enabled result source for
People Searched, Enabled RSS feeds, Failed site swap, Joined site to
hub site, Registered hub site, Removed allowed data location, Removed
geo location admin, Renamed site, Scheduled site rename, Scheduled site
swap, Scheduled site geo move, Set host site, Set storage quota for geo
location, Swapped site, Unjoined site from hub site, Unregistered hub
site.
9. Cloud-based Email Server mailbox activities: Created mailbox
item, Copied messages to another folder, User signed in to mailbox,
Accessed mailbox items, Sent message using Send On Behalf permissions,
Purged messages from mailbox, Moved messages to Deleted Items folder,
Moved messages to another folder, Sent message using Send As
permissions, Sent message, Updated message, Deleted messages from
Deleted Items folder, New-InboxRule Create-InboxRule from email web
application, Set-InboxRule Modify inbox rule from email web
application, Update inbox rules from email web application, Added
delegate mailbox permissions, Removed delegate mailbox permissions,
Added permissions to folder, Modified permissions of folder, Removed
permissions from folder, Added or removed user with delegate access to
calendar folder, Labeled message as a record.
10. Retention policy and retention level activities: Created
retention label, Created retention policy, Configured settings for a
retention policy, Deleted retention label, Deleted retention policy,
Deleted settings from a retention policy, Updated retention label,
Updated retention policy, Updated settings for a retention policy,
Enabled regulatory record option for retention labels.
11. User administration activities: Added user, Deleted user, Set
license properties, Reset user password, Changed user password, Changed
user license, Updated user, Set property that forces user to change
password, Organization Signup, Organization Creation, User creation
without organization, Password reset requested, Disable user, Login
success, Login success reauthenticate, Login failure, Login failure
reauthentication, Logout, User permission change, Role permission
change, Environment permissions change, Create role, Edit role--add
user, Edit role--remove user, Edit role--change external group mapping,
Delete role.
12. Enterprise User Administration group administration activities:
Added group, Updated group, Deleted group, Added member to group,
Removed member from group.
13. Application administration activities: Added service principal,
Removed a service principal from the directory, Set delegation entry,
Removed credentials from a service principal, Added delegation entry,
Added credentials to a service principal, Removed delegation entry.
14. Role administration activities: Added member to Role, Removed a
user from a directory role, Set company contact information.
15. Directory administration activities: Added a partner to the
directory, Removed a partner from the directory, Added domain to
company, Removed domain from company, Updated domain, Set domain
authentication, Verified domain, Updated the federation settings for a
domain, Verified email verified domain, Turned on Enterprise
Information Technology Account Administration sync, Set password
policy, Set company information.
16. eDiscovery activities: Created content search, Deleted content
search, Changed content search, Started content search, Stopped content
search, Started export of content search, Started export report,
Previewed results of content search, Purged results of content search,
Started analysis of content search, Removed export of content search,
Removed preview results of content search, Removed purse action
performed on content search, Removed analysis of content search,
Removed search report, Content search preview item listed, Content
search preview item viewed, Content search preview item downloaded,
Downloaded export of content search, Created search permissions filter,
Deleted search permissions filter, Changed search permissions filter,
Created hold in eDiscovery case, Deleted hold in eDiscovery case,
Changed hold in eDiscovery case, Created eDiscovery case, Deleted hold
in eDiscovery case, Changed hold in eDiscovery case, Created eDiscovery
case, Deleted eDiscovery data, Changed hold in eDiscovery case, Added
member to eDiscovery case, Removed member from eDiscovery case, Changed
eDiscovery case membership, Created eDiscovery administrator, Deleted
eDiscovery administrator, Changed eDiscovery administrator membership,
Remediation action created, Item deleted using Remediation, Created
workingset search, Updated workingset search, Deleted workingset
search, Previewed workingset search, Document viewed, Document
annotated, Document downloaded, Tag created, Tag edited, Tag deleted,
Tag files, Tag job, Created review set, Added Cloud-based productivity
software data, Added non-office data, Added data to another workingset,
Added remediated data, Run algo job, Run export job, Run burn job, Run
error remediation job, Run load comparison job, Updated case settings.
17. eDiscovery system command activities: Created content search,
Deleted content search, Changed content search, Started content search,
Stopped content search, created content search action, Deleted content
search action, Created search permissions filter, Deleted search
permissions filter, Changed search permissions filter, Created hold in
eDiscovery case, Deleted hold in eDiscovery case, Changed hold in
eDiscovery case, Created search query for eDiscovery case hold, Deleted
search query for eDiscovery case hold, Changed search query for
eDiscovery case hold, Created eDiscovery case, Deleted eDiscovery case,
Changed eDiscovery case, Added member to eDiscovery case, Removed
member from eDiscovery case, Changed eDiscovery case membership,
Created eDiscovery administrator, Deleted eDiscovery administrator,
Changed eDiscovery administrator membership.
18. Data Analysis application activities: Viewed program dashboard,
Created program dashboard, Edited

[[Page 83988]]

program dashboard, Deleted program dashboard, Shared program dashboard,
Printed program dashboard, Copied program dashboard, Viewed program
tile, Exported program tile data, Viewed program report, Deleted
program report, Printed program report page, Created program report,
Edited program report, Copied program report, Exported program artifact
to another file format, Export program activity events, Updated program
workspace access, Restored program workspace, Updated program
workspace, Viewed program metadata, Created program dataset, Deleted
program dataset, Created program group, Deleted program group, Added
program group members, Retrieved program groups, Retrieved program
dashboard, Retrieved data sources from program dataset, Retrieved
upstream data flows from program dataflow, Retrieved data sources from
program dataflow, Removed program group members, Retrieved links
between datasets and dataflows, Created organizational program content
pack, Created program app, Installed program app, Updated program app,
Updated organization's program settings, Started program trial, Started
program extended trial, Analyzed program dataset, Created program
gateway, Deleted program gateway, Added data source to program gateway,
Removed data source from program gateway, Changed program gateway
admins, Changed program gateway data source users, Set scheduled
refresh on program dataset, Unpublished program app, Deleted
organizational program content pack, Renamed program dashboard, Edited
program dataset, Updated capacity display name, Changed capacity state,
Updated capacity admin, Changed capacity user assignment, Migrated
workspace to a capacity, Removed workspace from a capacity, Retrieved
program workspaces, Shared program report, Generated program Embed
Token, Discover program dataset data sources, Updated program dataset
data sources, Requested program dataset refresh, Binded program dataset
to gateway, Changed program dataset data sources, Requested program
dataset refresh, Binded program dataset to gateway, Changed program
dataset connections, Took over program dataset, Updated program gateway
data source credentials, Imported file to program, Updated program
dataset parameters, Generated program dataflow SAS token, Created
program dataflow, Updated program dataflow, Deleted program dataflow,
Viewed program dataflow, Exported program dataflow, Set scheduled
refresh on program dataflow, Requested program dataflow refresh,
Received program dataflow secret from Key Vault, Attached dataflow
storage account, Migrated dataflow storage location, Updated dataflow
storage assignment permissions, Set dataflow storage location for
workspace, Took ownership of program dataflow, Canceled program
dataflow refresh, Created program email subscription, Updated program
email subscription, Deleted program email subscription, Created program
folder, Deleted program folder, Updated program folder, Added program
folder access, Deleted program folder access, Updated program folder
access, Posted program comment, Deleted program comment, Analyzed
program report, Viewed program usage metrics, Edited program dataset
endorsement, Edited program dataflow endorsement, Edited program report
endorsement, Edited program app endorsement, Retrieved list of modified
workspaces in program tenant, Sent a scan request in program tenant,
Retrieve scan result in program tenant, Inserted snapshot for user in
program tenant, Updated snapshot for user in program tenant, Deleted
snapshot for user in program tenant, Inserted snapshot for user in
program tenant, Updated snapshot for user in program tenant, Deleted
snapshot for user in program tenant, Retrieved snapshots for user in
program tenant, Edited program certification permission, Took over a
program data source, Updated capacity custom settings, Created
workspace for program template app, Deleted workspace for program
template app, Updated settings for program template app, Updated
testing permissions for program template app, Created program template
app, Deleted program template app, Promoted program template app,
Installed program template app, Updated parameters for installed
program template app, Created install ticker for installing program
template app, Updated an organizational custom visual, Created an
organizational custom visual, Deleted an organizational custom visual,
Custom visual requested Enterprise Information Technology Account
Administration access token, Customer visual requested Cloud-based
productivity software access token, Connected to program dataset from
external app, Created program dataset from external app, Deleted
program dataset from external app, Edited program dataset from external
app, Requested program dataset refresh from external app, Requested SAS
token for program storage, Requested account key for program storage,
Assigned a workspace to a deployment pipeline, Removed a workspace from
a deployment pipeline, Deleted deployment pipeline, Created deployment
pipeline, Deployed to a pipeline stage, Updated deployment pipeline
configuration, Updated deployment pipeline access, Added external
resource, Added link to external resource, Deleted link to external
resource, Updated featured tables, Applied sensitivity label to program
artifact, Changed sensitivity label for program artifact, Deleted
sensitivity label from program artifact.
19. Productivity Analysis activities: Updated privacy setting,
Updated data access setting, Uploaded organization data, Created
meeting exclusion, Updated preferred meeting exclusion, Execute query,
Canceled query, Deleted result, Downloaded report, Accessed Odata link,
Viewed query visualization, Viewed explore, Created partition, Updated
partition, Deleted partition, User logged in, User logged out.
20. Briefing email activities: Updated user privacy settings,
Updated organization privacy settings.
21. Cloud-based Collaboration Application activities: Created team,
Deleted team, Added channel, Deleted channel, Changed organization
setting, Changed team setting, Changed channel setting, User signed in
to Cloud-based Collaboration Application, Added members, Changed role
of members, Removed members, Added bot to team, Removed bot from team,
Added tab, Removed tab, Updated tab, Added connector, Removed
connector, Updated connector, Downloaded analytics report, Upgraded
Cloud-based Collaboration Application device, Blocked Cloud-based
Collaboration Application device, Unblocked Cloud-based Collaboration
Application device, Changed configuration of Cloud-based Collaboration
Application device, Enrolled Cloud-based Collaboration Application
device, Installed app, Upgraded app, Uninstalled app, Published app,
Updated app, Deleted app, Deleted all organization apps, Performed
action on card, Added scheduling group, Edited scheduling group,
Deleted scheduling group, Added shift, Edited shift, Deleted shift,
Added time off, Edited time off, Deleted time off, Added open shift,
Edited open shift, Deleted open shift, Shared schedule, Clocked in
using Time clock, Clocked out using Time clock, Started break using
Time clock, Ended break using Time clock, Added Time clock entry,
Edited Time clock entry, Deleted Time clock entry, Added shift request,
Responded to shift request, Canceled shift request, Changed schedule
setting,

[[Page 83989]]

Added workforce integration, Accepted off shift message.
22. Cloud-based Collaboration Application approvals activities:
Created new approval request, Viewed approval request details, Approved
approval request, Rejected approval request, Canceled approval request,
Shared approval request, File attached to approval request, Reassigned
approval request, Added e-signature to approval request.
23. Enterprise Social Network activities: Changed data retention
policy, Changed network configuration, Changed network profile
settings, Changed private content mode, Changed security configuration,
Created file, Created group, Deleted group, Deleted message, Downloaded
file, Exported data, Shared file, Suspended network user, Suspended
user, Updated file description, Updated file name, Viewed file.
24. Enterprise Customer Relationship Management activities:
Accessed out-of-box entity (deprecated), Accessed custom entity
(deprecated), Accessed admin entity (deprecated), Performed bulk
actions (deprecated), All Enterprise Customer Relationship Management
activities, Accessed Enterprise Customer Relationship Management admin
center (deprecated), Accessed internal management tool (deprecated),
Signed in or out (deprecated), Activated process or plug-in
(deprecated).
25. Information Systems Infrastructure Automation activities:
Created flow, Edited flow, Deleted flow, Edited flow permissions,
Deleted flow permissions, Started a Flow paid trial, Renewed a Flow
paid trial.
26. Application authoring program activities: Created app, Edited
app, Deleted app, Launched app, Published app, Marked app as Hero,
Marked app as Featured, Edited app permission, Restored app version.
27. Enterprise Automation DLP activities: Created DLP Policy,
Updated DLP Policy, Deleted DLP Policy.
28. Video platform activities: Created video, Edited video, Deleted
video, Uploaded video, Downloaded video, Edited video permission,
Viewed video, Shared video, Liked video, Unliked video, Commented on
video, Deleted video comment, Uploaded video text track, Deleted video
text track, Uploaded video thumbnail, Deleted video thumbnail, Replaced
video permissions and channel links, Marked video public, Marked video
private, Created Video platform group, Edited Video platform group,
Deleted Video platform group, Edited Video platform group memberships,
Created Video platform channel, Edited Video platform channel, Deleted
a Video platform channel, Replaced Video platform channel thumbnails,
Edited Video platform user settings, Edited tenant settings, Edited
global role members, Deleted Video platform user, Deleted Video
platform user's data report, Edited Video platform user, Exported Video
platform user's data report, Downloaded Video platform user's data
report, Video Platform Event Date, Video Platform Event Name, Video
Platform Event Description, Video Platform Meeting Code, Video Platform
Participant Identifiers.
29. Content explorer activities: Accessed item.
30. Quarantine activities: Previewed Quarantine message, Deleted
Quarantine message, Released Quarantine message, Exported Quarantine
message, Viewed Quarantine Message's header.
31. Customer Key Service Encryption activities: Fallback to
Availability Key.
32. Form application activities: Created form, Edited form, Moved
form, Deleted form, Viewed form, Previewed form, Exported form, Allowed
share form for copy, Added form co-author, Removed form co-author,
Viewed response page, Created response, Updated response, Deleted all
responses, Deleted response, Viewed responses, Viewed response, Created
summary link, Deleted summary link, Updated from phishing status,
Updated user phishing status, Sent premium form product invitation,
Updated form setting, Updated user setting, Listed forms.
33. Sensitivity label activities: Applied sensitivity label to
site, Removed sensitivity label from site, Applied sensitivity label to
file, Changed sensitivity label applied to file, Removed sensitivity
label from file.
34. Local machine communications platform system command
activities: Set tenant federation.
35. Search activities: Performed email search, Performed Cloud-
based Enterprise Storage search.
36. Security analytics activities: Attempted to compromise
accounts.
37. Device activities: Printed file, Deleted file, Renamed file,
Created file, Modified file, Read file, Captured screen, Copied file to
removable media, Copied file to network share, Copied file to
clipboard, Uploaded file to cloud, File accessed by an unallowed
application.
38. Information barrier activities: Removed segment from site,
Changed segment of site, Applied segment to site.
39. On-premises DLP scanning activities: Matched DLP rule, Enforced
DLP rule.
40. Individual Productivity Analytics activities: Updated user
settings, Updated organization settings.
41. Exact Data Match (EDM) activities: Created EDM schema, Modified
EDM schema, Removed EDM scheme, Completed EDM data upload, Failed EDM
data upload.
42. Enterprise Information System Information Protection
activities: Accessed file, Discovered file, Applied sensitivity label,
Updated sensitivity label, Removed sensitivity label, Removed file,
Applied protection, Changed protection, Removed protection, Received
AIP heartbeat.
43. Data Repository Team Discussion Post Actions: Team Discussion
Post Updated, Team Discussion Post Destroyed.
44. Data Repository Team Discussion Post Reply Actions: Team
Discussion Post Reply Updated, Team Discussion Post Reply Destroyed.
45. Data Repository Enterprise Actions: Self-Hosted Runner Removed,
Self-Hosted Runner Registered, Self-Hosted Runner Group Created, Self-
Hosted Runner Group Removed, Self-Hosted Runner Removed From Group,
Self-Hosted Runner Added To Group, Self-Hosted Runner Group Member List
Updated, Self-Hosted Runner Group Configuration Changed, Self-Hosted
Runner Updated.
46. Data Repository Hook Actions: Hook Created, Hook Configuration
Changed, Hook Destroyed, Hook Events Altered.
47. Data Repository Integration Installation Request Actions:
Integration Installation Request Created, Integration Installation
Request Closed.
48. Data Repository Issue Action: Issue Destroyed.
49. Data Repository Org Actions: Secret Action Created, Member
Creation Disabled, Two Factor Authentication Requirement Disabled,
Member Creation Enabled, Two Factor Authentication Enabled, Member
Invited, Self-Hosted Runner Registered, Secret Action Removed, Member
Removed, Outside Collaborator Removed, Self-Hosted Runner Removed,
Self-Hosted Runner Group Created, Self-Hosted Runner Group Removed,
Self-Hosted Runner Group Updated, Secret Action Updated, Repository
Default Branch Named Updated, Default Repository Permission Updated,
Member Role Updated, Member Repository Creation Permission Updated.
50. Data Repository Organization Label Actions: Default Label
Created, Default Label Updated, Default Label Destroyed.
51. Data Repository Oauth Application Actions: Oauth Application

[[Page 83990]]

Created, Oauth Application Destroyed, Oauth Application Secret Restet,
Oauth Application Token Revoked, Oauth Application Transferred.
52. Data Repository Profile Picture Actions: Organization Profile
Picture Updated.
53. Data Repository Project Actions: Project Board Created, Project
Board Linked, Project Board Renamed, Project Board Updated, Project
Board Deleted, Project Board Unlinked, Project Board Permissions
Updated, Project Board Team Permissions Updated, Project Board User
Permission Updated.
54. Data Repository Protected Branch Actions: Branch Protection
Enabled, Branch Protection Destroyed, Branch Protection Enforced For
Administrators, Branch Enforcement Of Required Code Owner Enforced,
Stale Pull Request Dismissal Enforced, Branch Commit Signing Updated,
Pull Request Review Updated, Required Status Check Updated, Requirement
For Branch To Be Up To Date Before Merging Changed, Branch Update
Attempt Rejected, Branch Protection Requirement Overridden, Force Push
Enabled, Force Push Disabled, Branch Deletion Enabled, Branch Deletion
Disabled, Linear Commit History Enabled, Linear Commit History
Disabled.
55. Data Repository Repo Actions: User Visibility Changed, Actions
Enabled For Repository, Collaboration Member Added, Topic Added To
Repository, Repository Archived, Anonymous Git Read Access Disabled,
Anonymous Git Read Access Enabled, Anonymous Git Read Access Setting
Locked, Anonymous Git Read Access Setting Unlocked, New Repository
Created, Secret Created For Repository, Repository Deleted, Repository
Enabled, Secret Removed, User Removed, Self-Hosted Runner Registered,
Topic Removed From Repository, Repository Renamed, Self-Hosted Runner
Updated, Repository Transferred, Repository Transfer Started,
Repository Unarchived, Secret Action Updated.
56. Data Repository Dependency Graph Actions: Dependency Graph
Disabled, Dependency Graph Disabled For New Repository, Dependency
Graph Enabled, Dependency Graph Enabled For New Repository.
57. Data Repository Secret Scanning Actions: Secret Scanning
Disabled For Individual Repository, Secret Scanning Disabled For All
Repositories, Secret Scanning Disabled For New Repositories, Secret
Scanning Enabled For Individual Repository, Secret Scanning Enabled For
All Repositories, Secret Scanning Enabled For New Repositories.
58. Data Repository Vulnerability Alert Actions: Vulnerable
Dependency Alert Created, Vulnerable Dependency Alert Dismissed,
Vulnerable Dependency Alert Resolved.
59. Data Repository Team Actions: Member Added To Team, Repository
Added To Team, Team Parent Changed, Team Privacy Level Changed, Team
Created, Member Demoted In Team, Team Destroyed, Member Promoted In
Team, Member Removed From Team, Repository Removed From Team.
60. Data Repository Team Discussion Actions: Team Discussion
Disabled, Team Discussion Enabled.
61. Data Repository Workflow Actions: Workflow Run Cancelled,
Workflow Run Completed, Workflow Run Created, Workflow Run Deleted,
Workflow Run Rerun, Workflow Job Prepared.
62. Data Repository Account Actions: Billing Plan Change, Plan
Change, Pending Plan Change, Pending Subscription Change.
63. Data Repository Advisory Credit Actions: Accept Credit, Create
Credit, Decline Credit, Destroy Credit.
64. Data Repository Billing Actions: Change Billing Type, Change
Email.
65. Data Repository Bot Alerts Actions: Disable Bot, Enable Bot.
66. Data Repository Bot Alerts for New Repository Actions: Disable
Alerts, Enable Alerts.
67. Data Repository Bot Security Alerts for Update Actions: Disable
Security Update Alerts, Enable Security Update Alerts.
68. Data Repository Bot Security Alerts for New Repository Actions:
Disable New Repository Security Alerts, Enable New Repository Security
Alerts.
69. Data Repository Environment Actions: Create Actions Secret,
Delete, Remove Actions Secret, Update Actions Secret.
70. Data Repository Git Actions: Clone, Fetch, Push.
71. Data Repository Marketplace Agreement Signature Actions:
Create.
72. Data Repository Marketplace Listing Actions: Approve, Create,
Delist, Redraft, Reject.
73. Data Repository Members Can Create Pages Actions: Enable,
Disable.
74. Data Repository Organization Credential Authorization Actions:
Security Assertion Markup Language Single-Sign On Authorized, Security
Assertion Markup Language Single-Sign On Deauthorized, Authorized
Credentials Revoked.
75. Data Repository Package Actions: Package Version Published,
Package Version Deleted, Package Deleted, Package Version Restored,
Package Restored.
76. Data Repository Payment Method Actions: Payment Method Cleared,
Payment Method Created, Payment Method Updated.
77. Data Repository Advisory Actions: Security Advisory Closed,
Common Vulnerabilities And Exposures Advisory Requested, Data
Repository Security Advisory Made Public, Data Repository Security
Advisory Withdrawn, Security Advisory Opened, Security Advisory
Published, Security Advisory Reopened, Security Advisory Updated.
78. Data Repository Content Analysis: Data Use Settings Enabled,
Data Use Settings Disabled.
79. Data Repository Sponsors Actions: Repo Funding Link Button
Toggle, Repo Funding Links File Action, Sponsor Sponsorship Cancelled,
Sponsor Sponsorship Created, Sponsor Sponsorship Preference Changed,
Sponsor Sponsorship Tier Changed, Sponsored Developer Approved,
Sponsored Developer Created, Sponsored Developer Profile Updated,
Sponsored Developer Request Submitted For Approval, Sponsored Developer
Tier Description Updated, Sponsored Developer Newsletter Sent,
Sponsored Developer Invited From Waitlist, Sponsored Developer Joined
From Waitlist.
80. Administrator audit log events: Admin privileges grant, Group
events, Marketplace login audit change, Auto provisioning automatically
disabled.
81. Group enterprise audit log events: Add service account
permission, Remove service account permission, Add user, Add user role,
Remove user, Request to join, Approve join request, Reject join
request, Invite user, Accept invitation, Reject invitation, Revoke
invitation, Join, Ban user including with moderation, Unban user, Add
all users in domain, Create group, Delete group, Create namespace,
Delete namespace, Change info setting, Add info setting, Remove info
setting, Add member role, Remove user role, Membership expiration
added, Membership expiration removed, Membership expiration updated.
82. Software vendor employee interaction events: Event date,
Software product name, Software vendor employee email, Software vendor
employee home office location, Software vendor employee access
justification, Justification tickets, Log ID, Software product resource
accessed name.
83. Login events: Two-step verification enabled, Two-step
verification disabled, Account password change, Account recovery email
change, Account recovery phone change, Account recovery secret question

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change, Account recovery secret answer change, Advanced Protection
enroll, Advanced Protection unenroll, Failed login, Government-backed
attack attempt, Leaked password detected, Login challenged, Login
verification, Logout, Out of domain email forwarding enabled,
Successful login, Suspicious Login, Suspicious login blocked,
Suspicious login from less secure app blocked, Suspicious programmatic
login locked, User suspended, User suspended through spam relay, User
suspended through spam, User suspended through suspicious activity.
84. OAuth Token audit log events: OAuth event description, OAuth
event name, OAuth user, OAuth application name, OAuth client ID, OAuth
scope, OAuth event data, OAuth logged activity IP address.
85. Rules audit log events: Rule event name, Rule event
description, Rule triggering user, Rule name, Rule type, Rule resource
name, Resource ID, Resource title, Resource type, Resource owner,
Recipients, Data source, Actor IP address, Rule severity, Scan type,
Matched trigger, Matched detectors, Triggered actions, Suppressed
actions, Date, Device ID, Device type.
86. SAML audit log events: SAML event description, SAML Event name,
SAML triggering user, SAML application name, SAML user organization
name, Initiated by, Failure type, Response status, Second level status,
SAML logged activity IP address, SAML event date.
87. Calendar application audit log events: Activity name, Activity
description, Calendar user, Calendar ID, Event title, Event ID, User
agent, Recipient email, Message ID, Remote Exchange Web Server URL,
Error code, Requested window start, Requested window end, Date,
Calendar logged activity IP address.
88. Context-Aware Access audit log events: Event name, Context-
Aware access user, Context-Aware access logged activity IP address,
Device ID, Access level applied, Context-Aware access event date.
89. Web browser audit log events: Web browser event name, Web
browser event date, Web browser event reason, Device name, Device user,
Web browser profile user name, URL generating event, Operating System
of Web Browser, Web browser triggered rule reason, Web browser event
result, Web browser content name, Web browser content size, Web browser
content hash, Web browser content type, Web browser trigger type, Web
browser trigger user, Web browser user agent, Web browser client type.
90. Data Visualization audit log events: Asset name, Event
description, User, Event name, Date, Asset type, Owner, Asset ID, IP
address, Connector type, visibility, Prior visibility.
91. Devices audit log events: Device ID, Event description, Date,
Event name, User, Device type, Application hash, Serial number, Device
model, OS version, Policy name, Policy status code, Windows OS edition,
Account registration change, Device action event, Device application
change, Device compliance status, Device compromise, Device OS update,
Device ownership, Device settings change, Device status changed on
Apple portal, Device sync, Failed screen unlock attempts, Sign out
user, Suspicious activity, Work profile support.
92. Cloud-based web storage application audit log events: Cloud-
based web storage application event name, Cloud-based web storage
application event description, Cloud-based web storage application item
type, Cloud-based web storage application item ID, Cloud-based web
storage application item visibility, Cloud-based web storage
application item prior visibility, Cloud-based web storage application
user, Cloud-based web storage application visitor Boolean value, Cloud-
based web storage application file owner, Cloud-based web storage
application event date, Cloud-based web storage application event IP
address.
93. Groups audit log events: Groups event name, Groups event
description, Groups event user, Groups event date.
94. Chat audit log events: Chat event name, Chat event description,
Chat event user, Chat event date.
95. Whiteboard application audit log events: Whiteboard application
ID Whiteboard application event description, Whiteboard application
event name, Whiteboard application event user, Whiteboard application
event date.
96. Note application audit log events: Note application event name,
Note application event description, Note application event user, Note
application event note owner, Note application event date, Note
application note URI, Note application attachment URI.
97. Password vault audit log events: Password vault actor, Password
vault event timestamp, Password vault event name, Password vault
application username, Password vault application installation name,
Password vault application credential name.
98. Takeout audit log events: Takeout event description, Takeout
products requested, Takeout Job ID, Takeout event date, Takeout event
IP address.
99. User accounts audit log events: User account event description,
User account event date, User account event IP address, two-step
verification disable, two-step verification enroll, Account password
change, Account recovery email change, Account recovery phone change,
Account recovery secret question change, Account recovery secret answer
change.
100. Voice audit log events: Voice event name, Voice event
description, Voice event date, Voice event user, Voice receiving phone
number, Voice placing phone number, Voice call duration, Voice group
message status, Voice call cost, Auto Attendant couldn't route to
voicemail recipient, Auto attendant deleted, Auto attendant failed to
transfer to a user, Auto attendant published, Auto attendant received a
voicemail, Auto attendant voicemail failed to deliver, Auto attendant
voicemail failed to forward.
101. User setting changes: 2-Step Verification Scratch Codes Of
User Deleted, New 2-Step Verification Scratch Codes Generated For User,
3-Legged Oauth Device Tokens Revoked, 3-Legged Oauth Token Revoked, Add
Recovery Email For User, Add Recovery Phone For User, Admin Privileges
Granted For User, Admin Privileges Revoked For User, Application
Specific Password Revoked For User, Automatic Contact Sharing Changed
For User, Bulk Upload Notification, User Invite Cancelled, Custom
Attribute Changed, External Id Changed, Gender Changed, Ims Changed, IP
Whitelisted, Keywords Changed, User Location Changed, User Organization
Changed, User Phone Numbers Changed, User Recovery Email Changed, User
Recovery Phone Changed, User Relation Changed, User Address Changed,
User Email Monitor Created, Data Transfer Requested For User, Delegated
Admin Privileges Granted, Account Information Dump Deleted, Email
Monitor Deleted, Mailbox Dump Deleted, Profile Photo Deleted, First
Name Changed, Gmail Account Reset, Last Name Changed, Mail Routing
Destination Created, Mail Routing Destination Deleted, Nickname
Created, Nickname Deleted, Password Changed, Password Change Required
On Next Login, Recovery Email Removed, Recovery Phone Removed, Account
Information Requested, Mailbox Dump Requested, User Invite Resent,
Cookies Reset For User And Forced Relogin, Security Key Registered For
User, Security Key Revoked, User Invite Sent, Temporary Password
Viewed, 2-Step Verification Turned Off, User Session Unblocked, Profile
Photo Updated, User Advanced Protection Unenroll, User Archived, User
Birthdate

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Changed, User Created, User Deleted, User Downgraded From Social Media
Application, User Enrolled In 2-Step Verification, User List
Downloaded, User Org Unit Changed, User Put In 2-Step Verification
Grace Period, User Renamed, User Strong Auth Unenrolled, User
Suspended, User Unarchived, User Undeleted, User Unsuspended, User
Upgraded To Social Media Application.
102. Application Authoring application audit log elements: App
synced, App edited, App added, App deleted, App invocation added, App
invocation edited, App invocation deleted, App invocation action
performed, App read call made, App bot invocation.
103. Organizational Administrative Data Elements: Set Terms and
Conditions, Modify Terms and Conditions, Set org custom theme, Edit org
custom theme, Add custom policy, Delete custom policy, Create User IdP
Profile, Create environment, Delete environment, Rename environment,
Edit domain name, Create business group, Edit business group name, Edit
business group entitlement, Delete business group.
104. API audit log elements: Create API, Delete API, Import API,
Update label of API, Update consumer endpoint of API, Update endpoint
URI of API, Calendar API kind, Application API client version, Create
API version, Delete API version, Import API, Edit name of API version,
Edit description of API version, Edit API URL of API version, Add tag
to API, Remove tag from API, Deprecate API, Set T&Cs, Create RAML,
Modify RAML, Create endpoint, Update existing endpoint, Deploy proxy,
Update deployed proxy, Redeploy proxy, Create SLA tier, Modify SLA
tier, Deprecate SLA tier, Delete SLA tier, Apply policy, Edit policy,
Remove policy, Create project, Delete project, Delete files, Rename
project, Clean branch, Create branch, Delete branch, Save branch,
Delete file, Move file, Import project, Publish to Exchange, Publish to
API Platform, Add dependencies, Remove dependencies, Change
dependencies, Reload dependencies, Merge Branch, Share project, Sync
with Data Repository, Unsync with Data Repository, Modify organization
settings, Rename branch, Modify project settings.
105. API Metadata: Create an API instance, Delete an API instance,
Update an API instance.
106. Application Data: Create application, Delete application,
Reset client secret, Request access, Request tier change, Request tier
change approval, Approve application, Revoke application, Restore
application, Create Mocking Service link, Delete Mocking Service link,
Create/modify/delete Object store, Upload file, Delete file, Update
file,
107. Private Portals audit log events: Create portal, Modify portal
association, Delete portal, Add portal page, Make portal page visible,
Delete portal page, Edit portal page, Hide portal page, Set portal
theme, Modify portal theme, Modify portal security, Create a page,
Update a page, Delete a page, Publish a portal.
108. Public Portals audit log events: Update a domain, Delete a
domain, Create a page, Delete a page, Update a page, Create a portal,
Publish a portal, Delete a portal, Update a portal.
109. Identity Management audit log events: Create identity provider
configuration, Edit identity provider configuration, Delete identity
provider configuration, Warning, Create identity management key, Set
primary identity management key, Delete identity management key.
110. Connected App audit log events: Create Connected Application,
Edit Connected Application, Delete Connected Application, Update Scope
Assignments, Application Authorization Approved, Application
Authorization Denied, Token Retrieval Success, Token Retrieval Failed,
Revoke Access/Refresh Tokens.
111. Team audit log events: Create Team, Update Team, Move Team,
Add Members, Remove Members, Add Permissions, Remove Permissions, Edit
External Group Mappings, Delete Team.
112. Asset Management audit log events: Create an asset, Update an
asset, Delete an asset, Share an asset, Publish an asset to public
portal, Remove an asset from public portal, Update an asset icon,
Delete an asset icon, Create a managed tag (category), Delete a managed
tag (category), Delete an organization, Update tags, Create a tag
configuration, Update a tag configuration, Delete a tag configuration.
113. Asset Review audit log events: Create a Comment, Delete a
comment, Update a comment, Create a review, Delete a review, Update a
review.
114. Runtime Manager audit log events: Create application, Start
application, Restart application, Stop application, Delete application,
Change application zip file, Promote application from sandbox, Change
application runtime, Change application worker size, Change application
worker number, Enable/disable persistent queues, Enable/disable
persistent queue encryption, Modify application properties, Enable/
disable insight, Modify log levels, Create/modify/delete alerts,
Enable/disable alerts, Create/modify/delete application data, Create/
modify schedules, Create/modify/delete tenants, Enable/disable
schedules, Clear queues, Enable/Disable static IP, Allocate/release
static IP, LoadBalancer Create/modify/delete, Create/modify/delete
alerts V2, Create/modify/delete VPC, Create/modify/delete VPN.
115. Server audit log events: Add server, Delete server, Rename
server, Create server group, Delete server group, Rename server group,
Add server to server group, Remove server from server group, Create
cluster, Delete Cluster, Rename cluster, Add server to cluster, Remove
server from cluster, Deploy application, Delete application, Start
application, Stop application, Redeploy application with existing file,
Redeploy application with new file.
116. Private Spaces audit log events: Create/Modify/Delete private
space, Create/Modify/Delete connection, Create/Modify/Delete VPN,
Create/Modify/Delete transit gateway, Create/Modify/Delete TLSContext,
Create/Modify/Delete routes.
117. Anypoint MQ audit log events: Create/modify/delete/purge
queue, Create/modify/delete exchange, Create/delete exchange binding,
Create/delete/regenerate client.
118. Mentorship program application data: Notification Logs,
Notification Type, Notification Template, Status, Time sent, Email
Events, General Application Data, Support Tickets, Product Usage
Analytics, Product update in app notification delivery status,
Application error logs, Application request logs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply. In addition:
a. To appropriate agencies, entities, and persons when (1) the
Postal Service suspects or has confirmed that there has been a breach
of the system of records; (2) the Postal Service has determined that as
a result of the suspected or confirmed breach there is a risk of harm
to individuals, the Postal Service (including its information systems,
programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the Postal
Service's efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.

RECORD SOURCE CATEGORIES:
Employees; contractors; customers.

[[Page 83993]]

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, and paper.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records relating to system administration are retrievable by user
ID.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records relating to system administration are retained for twenty-
four months.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel.
Computer access is limited to authorized personnel with a current
security clearance, and physical access is limited to authorized
personnel who must be identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by encryption, mechanical locks, card key
systems, or other physical access control methods. The use of computer
systems is regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.

CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.

NOTIFICATION PROCEDURES:
Customers wanting to know if other information about them is
maintained in this system of records must address inquiries in writing
to the Chief Information Officer and Executive Vice President and
include their name and address.

EXEMPTION(S) PROMULGATED FROM THIS SYSTEM:
None.

HISTORY:
May 10th, 2021; 86 FR 24902.

Colleen Hibbert-Kapler,
Attorney, Ethics and Compliance.
[FR Doc. 2023-26480 Filed 11-30-23; 8:45 am]
BILLING CODE 7710-12-P

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