Notice2023-26355
Privacy Act of 1974; System of Records
Primary source
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Published
November 30, 2023
Issuing agencies
National Aeronautics and Space Administration
Abstract
Pursuant to the provisions of the Privacy Act of 1974, the National Aeronautics and Space Administration is issuing public notice of its proposal to modify a previously noticed system of records Headquarters History Archives, NASA 10HQHA. This notice incorporates NASA Standard Routine Uses previously published separately from, and cited by reference in, this and other NASA systems of records notices. This notice also changes one location of records and subsystem manager; and other edits, as set forth below under the caption SUPPLEMENTARY INFORMATION.
Full Text
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<title>Federal Register, Volume 88 Issue 229 (Thursday, November 30, 2023)</title>
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[Federal Register Volume 88, Number 229 (Thursday, November 30, 2023)]
[Notices]
[Pages 83583-83585]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-26355]
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice: 23-122]
Privacy Act of 1974; System of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, the
National Aeronautics and Space Administration is issuing public notice
of its proposal to modify a previously noticed system of records
Headquarters History Archives, NASA 10HQHA. This notice incorporates
NASA Standard Routine Uses previously published separately from, and
cited by reference in, this and other NASA systems of records notices.
This notice also changes one location of records and subsystem manager;
and other edits, as set forth below under the caption SUPPLEMENTARY
INFORMATION.
DATES: Submit comments within 30 calendar days from the date of this
publication. The changes will take effect at the end of that period, if
no adverse comments are received.
ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the
Chief Information Officer, National Aeronautics and Space
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998,
<a href="/cdn-cgi/l/email-protection#e8a6a9bba9c5b8a9a78e8e818b8d9aa886899b89c68f879e"><span class="__cf_email__" data-cfemail="0f414e5c4e225f4e406969666c6a7d4f616e7c6e21686079">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill
Edwards-Bodmer, (757) 864-7998, <a href="/cdn-cgi/l/email-protection#77393624365a27363811111e141205371916041659101801"><span class="__cf_email__" data-cfemail="e8a6a9bba9c5b8a9a78e8e818b8d9aa886899b89c68f879e">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: This system notice updates records access,
notification, and contesting procedures consistent with NASA Privacy
Act regulations. It also incorporates in whole, as appropriate,
information formerly published separately in the Federal Register as
Appendix A, Location Numbers and Mailing Addresses of NASA
Installations at which Records are Located, and Appendix B, Standard
Routine Uses--NASA. The name of the system has been changed from
History Archives Biographical Collection, NASA 10HABC to Headquarters
History Archives, NASA 10HQHA. This notice also removes one system
location and updates the titles to system managers. Finally, this
notice includes minor revisions to NASA's existing system of records
notice to bring its format into compliance with OMB guidance.
William Edwards-Bodmer,
NASA Privacy Act Officer.
SYSTEM NAME AND NUMBER:
Headquarters History Archives, NASA 10HQHA.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Mary W. Jackson NASA Headquarters, National Aeronautics and Space
Administration (NASA), Washington, DC 20546-0001.
SYSTEM MANAGER(S):
Chief Archivist, Mary W. Jackson NASA Headquarters, National
Aeronautics and Space Administration (NASA), Washington, DC 20546-0001.
Chief Historian, Mary W. Jackson NASA Headquarters, National
Aeronautics and Space Administration (NASA), Washington, DC 20546-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
51 U.S.C. 20112; 44 U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by History Office staff to answer
reference queries from the media and are made available to visiting
historians and other researchers to support their research and writing
projects.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains information on individuals who are of
historical significance in aeronautics, astronautics, space science,
and other concerns of NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains (1) biographical data; (2) speeches and
articles by an individual; (3) correspondence, interviews, and various
other tapes and transcripts of program activities.
RECORD SOURCE CATEGORIES:
Press releases, newspapers, journals, copies of internal Agency
records, and the individuals themselves.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Any disclosures of information will be compatible with the purpose
for which the Agency collected the information. Under the following
routine uses that are unique to this
[[Page 83584]]
system of records, information in this system may be disclosed:
1. to scholars (historians and other disciplines) or any other
interested individuals for research in writing dissertations, articles,
and books, for government, commercial, and nonprofit publication or
developing material for other media use; and
2. by History Office staff to members of the media or NASA staff in
response to reference requests, and to visiting historians and other
researchers to support their research and writing projects.
In addition, information may be disclosed under the following NASA
Standard Routine Uses:
1. Law Enforcement--When a record on its face, or in conjunction
with other information, indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order, disclosure may be made to the appropriate
agency, whether Federal, foreign, State, local, or tribal, or other
public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order, if NASA determines by
careful review that the records or information are both relevant and
necessary to any enforcement, regulatory, investigative or prosecutive
responsibility of the receiving entity.
2. Certain Disclosures to Other Agencies--A record from this SOR
may be disclosed to a Federal, State, or local agency maintaining
civil, criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary, to
obtain information relevant to a NASA decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
3. Certain Disclosures to Other Federal Agencies--A record from
this SOR may be disclosed to a Federal agency, in response to its
request, for a matter concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter.
4. Department of Justice--A record from this SOR may be disclosed
to the Department of Justice when (a) NASA, or any component thereof;
or (b) any employee of NASA in his or her official capacity; or (c) any
employee of NASA in his or her individual capacity where the Department
of Justice has agreed to represent the employee; or (d) the United
States, where NASA determines that litigation is likely to affect NASA
or any of its components, is a party to litigation or has an interest
in such litigation, and by careful review, the use of such records by
the Department of Justice is deemed by NASA to be relevant and
necessary to the litigation.
5. Courts--A record from this SOR may be disclosed in an
appropriate proceeding before a court, grand jury, or administrative or
adjudicative body, when NASA determines that the records are relevant
to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
6. Response to an Actual or Suspected Compromise or Breach of
Personally Identifiable Information--A record from this SOR may be
disclosed to appropriate agencies, entities, and persons when (1) NASA
suspects or has confirmed that there has been a breach of the system of
records; (2) NASA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NASA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with NASA's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
7. Contractors--A record from this SOR may be disclosed to
contractors, grantees, experts, consultants, students, volunteers, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government, when
necessary to accomplish a NASA function related to this SOR.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to NASA employees.
8. Members of Congress--A record from this SOR may be disclosed to
a Member of Congress or to a Congressional staff member in response to
an inquiry of the Congressional office made at the written request of
the constituent about whom the record is maintained.
9. Disclosures to Other Federal Agencies in Response to an Actual
or Suspected Compromise or Breach of Personally Identifiable
Information--A record from this SOR may be disclosed to another Federal
agency or Federal entity, when NASA determines that information from
this system of records is reasonably necessary to assist the recipient
agency or entity in (1) responding to a suspected or confirmed breach
or (2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
10. National Archives and Records Administration-- A record from
this SOR may be disclosed as a routine use to the officers and
employees of the National Archives and Records Administration (NARA)
pursuant to records management inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
11. Audit--A record from this SOR may be disclosed to another
agency, or organization for purpose of performing audit or oversight
operations as authorized by law, but only such information as is
necessary and relevant to such audit or oversight function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are maintained as hard-copy documents and on
electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved from the system by the individual's name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained indefinitely in Agency reference collections
in history offices, but may be destroyed when no longer needed in
accordance with NASA Records Retention Schedules, Schedule 1 Item 10.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Because these records are archive material and, therefore, a matter
of public information, there are no special safeguard procedures
required.
RECORD ACCESS PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data
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concerning the requester, e.g., first, middle and last name; date of
birth; description and time periods of the records desired. NASA
Regulations also address contesting contents and appealing initial
determinations regarding records access.
CONTESTING RECORD PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
NOTIFICATION PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 79937.
78 FR 77503.
72 FR 55817.
64 FR 69556.
63 FR 4290.
[FR Doc. 2023-26355 Filed 11-29-23; 8:45 am]
BILLING CODE 7510-13-P
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