Notice2023-26354
Privacy Act of 1974; System of Records
Primary source
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Published
November 30, 2023
Issuing agencies
National Aeronautics and Space Administration
Abstract
In accordance with the requirements of the Privacy Act of 1974, the National Aeronautics and Space Administration is providing public notice of a modification to a previously announced system of records, Astronaut Candidate Selection Records, NASA 10ACSR. This notice incorporates locations and NASA standard routine uses previously published separately from, and cited by reference in, this and other NASA systems of records notices. Other modifications are described in the Supplementary Information section below.
Full Text
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<title>Federal Register, Volume 88 Issue 229 (Thursday, November 30, 2023)</title>
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[Federal Register Volume 88, Number 229 (Thursday, November 30, 2023)]
[Notices]
[Pages 83581-83583]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-26354]
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice: 23-120]
Privacy Act of 1974; System of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, the National Aeronautics and Space Administration is providing
public notice of a modification to a previously announced system of
records, Astronaut Candidate Selection Records, NASA 10ACSR. This
notice incorporates locations and NASA standard routine uses previously
published separately from, and cited by reference in, this and other
NASA systems of records notices. Other modifications are described in
the Supplementary Information section below.
DATES: Submit comments within 30 calendar days from the date of this
publication. The changes will take effect at the end of that period, if
no adverse comments are received.
ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the
Chief Information Officer, National Aeronautics and Space
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998,
<a href="/cdn-cgi/l/email-protection#f6b8b7a5b7dba6b7b990909f959384b698978597d8919980"><span class="__cf_email__" data-cfemail="ade3ecfeec80fdece2cbcbc4cec8dfedc3ccdecc83cac2db">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill
Edwards-Bodmer, (757) 864-7998, <a href="/cdn-cgi/l/email-protection#612f2032204c31202e070708020413210f0012004f060e17"><span class="__cf_email__" data-cfemail="afe1eefcee82ffeee0c9c9c6cccaddefc1cedcce81c8c0d9">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: This system notice includes minor revisions
to NASA's existing system of records notice to bring its format into
compliance with OMB guidance and to update records access,
notification, and contesting procedures consistent with NASA Privacy
Act regulations. It incorporates in whole, as appropriate, information
formerly published separately in the Federal Register as Appendix A,
Location Numbers and Mailing Addresses of NASA Installations at which
Records are Located, and Appendix B, Standard Routine Uses--NASA, and
removes references to ``Appendix A'' and ``Appendix B.'' This notice
also updates Administrative, Technical, and Physical Safeguards to
reflect current information technology security protocols. Finally,
this notice is also modified to make minor editorial changes.
William Edwards-Bodmer,
NASA Privacy Act Officer.
SYSTEM NAME:
Astronaut Candidate Selection Records, NASA 10ACSR.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Lyndon B. Johnson Space Center, National Aeronautics and Space
Administration (NASA), Houston, TX 77058-3696.
SYSTEM MANAGER(S):
Astronaut Candidate Program Manager, Lyndon B. Johnson Space
Center, National Aeronautics and Space Administration (NASA), Houston,
TX 77058-3696.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
51 U.S.C. 20113(a); 44 U.S.C. 3101; 5 U.S.C. 3301 et seq.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by NASA to facilitate processes and
procedures associated with the recruitment, evaluation, and selection
of United States astronaut candidates, as defined in 14 CFR part 1214,
subpart 1214.11 (NASA Astronaut Candidate Recruitment and Selection
Program).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains information on persons who have applied to
the agency for consideration as candidates for and recipients of
training associated with NASA Astronaut and Human Space Flight
Programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include identifying information for the
individuals in employment applications and resumes and records of
specialized training, honors and awards. The system also contains
relevant human resource correspondence, records an individual's
qualifications for participation in a specialized program, evaluations
of candidates, and final NASA determinations of candidates'
qualification for the program.
RECORD SOURCE CATEGORIES:
Civil servant application information is received by the NASA
Astronaut Candidate Selection System from applicants themselves via an
electronic interface with OPM USA Staffing that receives all applicant
records from the <a href="http://USAJobs.gov">USAJobs.gov</a> website, operated by the United States
Office of Personnel Management (OPM), and into which applicants enter
their own application data. Candidate Qualification input is received
directly from individuals used as references who have direct knowledge
of applicant capabilities. In certain circumstances, updates to this
information may be submitted by the individual on whom the record is
maintained and/or the NASA Personnel Office(s).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Any disclosures of information will be compatible with the purpose
for which the Agency collected the information. Under the following
routine use that is unique to this system of records, information in
this system may be disclosed to the news media and the public, with the
approval of the Senior Agency Official for Privacy in
[[Page 83582]]
consultation with counsel, when there exists a legitimate public
interest in the disclosure of the information or when disclosure is
necessary to preserve confidence in the integrity of NASA or is
necessary to demonstrate the accountability of NASA's officers,
employees, or individuals covered by the system, except to the extent
it is determined that release of the specific information in the
context of a particular case would constitute an unwarranted invasion
of personal privacy, or that disclosure would violate any federal
statute or regulation.
In addition, information may be disclosed under the following NASA
Standard Routine Uses:
1. Law Enforcement--When a record on its face, or in conjunction
with other information, indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order, disclosure may be made to the appropriate
agency, whether Federal, foreign, State, local, or tribal, or other
public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order, if NASA determines by
careful review that the records or information are both relevant and
necessary to any enforcement, regulatory, investigative or prosecutive
responsibility of the receiving entity.
2. Certain Disclosures to Other Agencies--A record from this SOR
may be disclosed to a Federal, State, or local agency maintaining
civil, criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary, to
obtain information relevant to an NASA decision concerning the hiring
or retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
3. Certain Disclosures to Other Federal Agencies--A record from
this SOR may be disclosed to a Federal agency, in response to its
request, for a matter concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter.
4. Department of Justice--A record from this SOR may be disclosed
to the Department of Justice when (a) NASA, or any component thereof;
or (b) any employee of NASA in his or her official capacity; or (c) any
employee of NASA in his or her individual capacity where the Department
of Justice has agreed to represent the employee; or (d) the United
States, where NASA determines that litigation is likely to affect NASA
or any of its components, is a party to litigation or has an interest
in such litigation, and by careful review, the use of such records by
the Department of Justice is deemed by NASA to be relevant and
necessary to the litigation.
5. Courts--A record from this SOR may be disclosed in an
appropriate proceeding before a court, grand jury, or administrative or
adjudicative body, when NASA determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant and necessary to the proceeding.
6. Response to an Actual or Suspected Compromise or Breach of
Personally Identifiable Information--A record from this SOR may be
disclosed to appropriate agencies, entities, and persons when (1) NASA
suspects or has confirmed that there has been a breach of the system of
records; (2) NASA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NASA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with NASA's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
7. Contractors--A record from this SOR may be disclosed to
contractors, grantees, experts, consultants, students, volunteers, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government, when
necessary to accomplish a NASA function related to this SOR.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to NASA employees.
8. Members of Congress--A record from this SOR may be disclosed to
a Member of Congress or to a Congressional staff member in response to
an inquiry of the Congressional office made at the written request of
the constituent about whom the record is maintained.
9. Disclosures to Other Federal Agencies in Response to an Actual
or Suspected Compromise or Breach of Personally Identifiable
Information--A record from this SOR may be disclosed to another Federal
agency or Federal entity, when NASA determines that information from
this system of records is reasonably necessary to assist the recipient
agency or entity in (1) responding to a suspected or confirmed breach
or (2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
10. National Archives and Records Administration--A record from
this SOR may be disclosed as a routine use to the officers and
employees of the National Archives and Records Administration (NARA)
pursuant to records management inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
11. Audit--A record from this SOR may be disclosed to another
agency, or organization for purpose of performing audit or oversight
operations as authorized by law, but only such information as is
necessary and relevant to such audit or oversight function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are maintained on electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved from the system by any one or a combination
of name, Discipline Area, or unique identification number.
POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are maintained and transferred to the National Archives in
accordance with NASA Records Retention Schedules, Schedule 8, Item 35.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained within a secure, electronic database and
protected in accordance with the requirements and procedures of FISMA,
the NASA regulations at 14 CFR 1212.605, NASA Procedural Requirements
(NPR) 2810.1A, ITS-HBK-AASTEP1.v1.0.0, and, utilizing database servers
with self-encrypting ``data-at-rest'' technologies, located in secured,
monitored, restricted access rooms. Electronic messages sent within
[[Page 83583]]
and outside of the Agency that convey sensitive data are encrypted and
transmitted by staff via pre-approved electronic encryption systems as
required by NASA policy. An approved security plan for this system has
been established in accordance with OMB Circular A-130, Management of
Federal Information Resources. Only key authorized employees with
appropriately configured system roles can access the system through
approved authentication methods, and only from workstations within the
NASA Intranet or via a secure VPN connection that requires two-factor
authentication.
RECORD ACCESS PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
CONTESTING RECORD PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
NOTIFICATION PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 79937
78 FR 40515
[FR Doc. 2023-26354 Filed 11-29-23; 8:45 am]
BILLING CODE 7510-13-P
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