Notice2023-26353
Privacy Act of 1974; System of Records
Primary source
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Published
November 30, 2023
Issuing agencies
National Aeronautics and Space Administration
Abstract
In accordance with the requirements of the Privacy Act of 1974, the National Aeronautics and Space Administration is providing public notice of its proposal to modify a previously noticed system of records NASA Guest Operations System/NASA 10GOS. This notice incorporates locations and NASA Standard Routine Uses previously published separately from, and cited by reference in, this and other NASA systems of records notices. This notice also updates: records access, notification, and contesting procedures; technical safeguards; revises a routine use and adds routine new one, as set forth below under the caption SUPPLEMENTARY INFORMATION.
Full Text
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<title>Federal Register, Volume 88 Issue 229 (Thursday, November 30, 2023)</title>
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[Federal Register Volume 88, Number 229 (Thursday, November 30, 2023)]
[Notices]
[Pages 83585-83587]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-26353]
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice: 23-121]
Privacy Act of 1974; System of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, the National Aeronautics and Space Administration is providing
public notice of its proposal to modify a previously noticed system of
records NASA Guest Operations System/NASA 10GOS. This notice
incorporates locations and NASA Standard Routine Uses previously
published separately from, and cited by reference in, this and other
NASA systems of records notices. This notice also updates: records
access, notification, and contesting procedures; technical safeguards;
revises a routine use and adds routine new one, as set forth below
under the caption SUPPLEMENTARY INFORMATION.
DATES: Submit comments within 30 calendar days from the date of this
publication. The changes will take effect at the end of that period if
no adverse comments are received.
ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the
Chief Information Officer, National Aeronautics and Space
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998,
<a href="/cdn-cgi/l/email-protection#1856594b59354859577e7e717b7d6a5876796b79367f776e"><span class="__cf_email__" data-cfemail="2967687a68047968664f4f404a4c5b6947485a48074e465f">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill
Edwards-Bodmer, (757) 864-7998, <a href="/cdn-cgi/l/email-protection#0947485a48245948466f6f606a6c7b4967687a68276e667f"><span class="__cf_email__" data-cfemail="96d8d7c5d7bbc6d7d9f0f0fff5f3e4d6f8f7e5f7b8f1f9e0">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: This system notice includes updates records
access, notification, and contesting procedures, as well as technical
safeguards, consistent with NASA Privacy Act regulations and current
NASA information technology security protocols. It incorporates in
whole, as appropriate, information formerly published separately in the
Federal Register as Appendix A, Location Numbers and Mailing Addresses
of NASA Installations at which Records are Located, and Appendix B,
Standard Routine Uses--NASA and removes reference to the appendices.
Finally, this notice includes minor revisions to NASA's existing system
of records notice to bring its format into compliance with OMB guidance
William Edwards-Bodmer,
NASA Privacy Act Officer.
SYSTEM NAME AND NUMBER:
NASA Guest Operations System, NASA 10GOS.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Lyndon B. Johnson Space Center (NASA), Houston, TX 77058-3696.
SYSTEM MANAGER(S):
Guest Operations Manager, Office of Communications, Mary W. Jackson
NASA Headquarters, Washington, DC 20546-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
51 U.S.C. 20113(a); 44 U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used by the Agency for the purpose of
communicating with guests to NASA events.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains information on individuals who have been
invited to attend NASA events. These individuals can be (1) members of
the NASA community such as principal and prominent management and staff
officials, program and project managers, scientists, engineers,
speakers, or other selected employees involved in newsworthy
activities; (2) other participants in Agency programs; or (3) members
of the general public who are invited to attend NASA events.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system may include personal information about the
individuals invited or attending events, such as their names, email
addresses, phone numbers, and nationality.
RECORD SOURCE CATEGORIES:
The information contained in the NASA Guest Operations System (GOS)
is obtained directly from the individuals, who provide the information
on a voluntary basis.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Any disclosures of information in this system of records will be
relevant, necessary, and compatible with the purpose for which the
Agency collected the information. Under the following NASA Standard
Routine Uses, records from this system may be disclosed.
1. Law Enforcement--When a record on its face, or in conjunction
with other information, indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order, disclosure may be made to the appropriate
agency, whether Federal, foreign, State, local, or tribal, or other
public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order, if NASA determines by
careful review that the records or information are both relevant and
necessary to any
[[Page 83586]]
enforcement, regulatory, investigative or prosecutive responsibility of
the receiving entity.
2. Certain Disclosures to Other Agencies--A record from this SOR
may be disclosed to a Federal, State, or local agency maintaining
civil, criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary, to
obtain information relevant to a NASA decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
3. Certain Disclosures to Other Federal Agencies--A record from
this SOR may be disclosed to a Federal agency, in response to its
request, for a matter concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter.
4. Department of Justice--A record from this SOR may be disclosed
to the Department of Justice when (a) NASA, or any component thereof;
or (b) any employee of NASA in his or her official capacity; or (c) any
employee of NASA in his or her individual capacity where the Department
of Justice has agreed to represent the employee; or (d) the United
States, where NASA determines that litigation is likely to affect NASA
or any of its components, is a party to litigation or has an interest
in such litigation, and by careful review, the use of such records by
the Department of Justice is deemed by NASA to be relevant and
necessary to the litigation.
5. Courts--A record from this SOR may be disclosed in an
appropriate proceeding before a court, grand jury, or administrative or
adjudicative body, when NASA determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant and necessary to the proceeding.
6. Response to an Actual or Suspected Compromise or Breach of
Personally Identifiable Information--A record from this SOR may be
disclosed to appropriate agencies, entities, and persons when (1) NASA
suspects or has confirmed that there has been a breach of the system of
records; (2) NASA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NASA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with NASA's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
7. Contractors--A record from this SOR may be disclosed to
contractors, grantees, experts, consultants, students, volunteers, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government, when
necessary to accomplish a NASA function related to this SOR.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to NASA employees.
8. Members of Congress--A record from this SOR may be disclosed to
a Member of Congress or to a Congressional staff member in response to
an inquiry of the Congressional office made at the written request of
the constituent about whom the record is maintained.
9. Disclosures to Other Federal Agencies in Response to an Actual
or Suspected Compromise or Breach of Personally Identifiable
Information--A record from this SOR may be disclosed to another Federal
agency or Federal entity, when NASA determines that information from
this system of records is reasonably necessary to assist the recipient
agency or entity in (1) responding to a suspected or confirmed breach
or (2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
10. National Archives and Records Administration--A record from
this SOR may be disclosed as a routine use to the officers and
employees of the National Archives and Records Administration (NARA)
pursuant to records management inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
11. Audit--A record from this SOR may be disclosed to another
agency, or organization for purpose of performing audit or oversight
operations as authorized by law, but only such information as is
necessary and relevant to such audit or oversight function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained electronically in a central secure database.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are searched and retrieved by name, business, or address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained in a computer database and managed, retained
and dispositioned in accordance with the guidelines defined in the NASA
Records Retention Schedules (NRRS), Schedule 1, Item 37A.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Electronic records are maintained on secure NASA servers and
protected in accordance with all Federal standards and those
established in NASA regulations at 14 CFR 1212.605. An approved
security plan for this system has been established in accordance with
OMB Circular A-130, Management of Federal Information Resources.
Individuals will have access to the system only in accordance with
approved authentication methods. Electronic messages sent within and
outside of the Agency that convey sensitive data are encrypted and
transmitted by staff via pre-approved electronic encryption systems in
accordance with NASA guidelines for managing sensitive information.
Only key authorized employees with appropriately configured system
roles can access the system and only from workstations within the NASA
Intranet.
RECORD ACCESS PROCEDURE:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
CONTESTING RECORD PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests
[[Page 83587]]
must contain the identifying data concerning the requester, e.g.,
first, middle and last name; date of birth; description and time
periods of the records desired. NASA Regulations also address
contesting contents and appealing initial determinations regarding
records access.
NOTIFICATION PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 79937.
80 FR 60410.
76 FR 64112.
[FR Doc. 2023-26353 Filed 11-29-23; 8:45 am]
BILLING CODE 7510-13-P
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