Notice2023-26002
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
November 27, 2023
Issuing agencies
Energy Department
Abstract
As required by the Privacy Act of 1974 and the Office of Management and Budget (OMB) Circulars A-108 and A-130, the Department of Energy (DOE or the Department) is publishing notice of a modification of the DOE systems of records notices for the DOE systems of records listed in the table. Pursuant to OMB M-17-12, "Preparing for and Responding to a Breach of Personally Identifiable Information" (January 3, 2017), this notice amends the DOE systems of records listed in the table by adding two new routine uses to ensure that the Department can assist another agency in responding to a confirmed or suspected breach, as appropriate.
Full Text
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<title>Federal Register, Volume 88 Issue 226 (Monday, November 27, 2023)</title>
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[Federal Register Volume 88, Number 226 (Monday, November 27, 2023)]
[Notices]
[Pages 82870-82872]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-26002]
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DEPARTMENT OF ENERGY
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Information Officer, Department of Energy.
[[Page 82871]]
ACTION: Notice of a modified system of records.
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SUMMARY: As required by the Privacy Act of 1974 and the Office of
Management and Budget (OMB) Circulars A-108 and A-130, the Department
of Energy (DOE or the Department) is publishing notice of a
modification of the DOE systems of records notices for the DOE systems
of records listed in the table. Pursuant to OMB M-17-12, ``Preparing
for and Responding to a Breach of Personally Identifiable Information''
(January 3, 2017), this notice amends the DOE systems of records listed
in the table by adding two new routine uses to ensure that the
Department can assist another agency in responding to a confirmed or
suspected breach, as appropriate.
DATES: This modified system of records notice will become applicable
following the end of the public comment period on December 27, 2023.
ADDRESSES: Written comments should be sent to Ken Hunt, Chief Privacy
Officer, U.S. Department of Energy, 1000 Independence Avenue SW, Rm 8H-
085, Washington, DC 20585, or by facsimile at (202) 586-8151, or by
email at <a href="/cdn-cgi/l/email-protection#f080829986919389b09881de949f95de979f86"><span class="__cf_email__" data-cfemail="3a4a48534c5b59437a524b145e555f145d554c">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Ken Hunt, Chief Privacy Officer, U.S.
Department of Energy, 1000 Independence Avenue SW, Rm 8H-085,
Washington, DC 20585, or by facsimile at (202) 586-8151, or by email at
<a href="/cdn-cgi/l/email-protection#21515348574042586149500f454e440f464e57"><span class="__cf_email__" data-cfemail="2252504b5443415b624a530c464d470c454d54">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: On January 3, 2017, OMB issued Memorandum M-
17-12, ``Preparing for and Responding to a Breach of Personally
Identifiable Information,'' to the heads of all executive departments
and agencies. OMB Memorandum M-17-12 rescinds and replaces OMB
Memorandum M-07-16 and updates agency routine use requirements for
responding to a breach. Specifically, OMB Memorandum M-17-12 requires
all Senior Agency Officials for Privacy to ensure that their agency's
system of records notices include a routine use for the disclosure of
information necessary to respond to a breach of the agency's personally
identifiable information. Additionally, OMB Memorandum M-17-12 requires
agencies to add a routine use to ensure that agencies can disclose
records in their systems of records that may reasonably be needed by
another agency in responding to a breach. Therefore, pursuant to OMB
Memorandum M-17-12, this notice (1) revises the breach response use for
the DOE systems of records listed below; and (2) adds a new routine use
to the DOE systems of records listed in the table, to ensure that the
Department can assist another agency in responding to a confirmed or
suspected breach, as appropriate.
SYSTEM NAME AND NUMBER:
First, the systems of records to be modified by including the two
new routine uses described in this Notice are set forth in the table.
As these two routine uses are additional new routine uses, please refer
to the specific individual SORN for other routine uses unchanged by
this notice. Second, please refer to the specific individual SORN for
additional governing elements unchanged by this notice.
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System No. and name Federal Register, citation(s)
------------------------------------------------------------------------
DOE-1 Grievance Records................ 74 FR 998*.
DOE-2 DOE-Personnel Supervisor 74 FR 999*.
Maintained Personnel Records.
DOE-4 Form EIA-457 Survey Reports, 74 FR 1002*.
Residential Energy Consumption Survey
(RECS).
DOE-5 Personnel Records of Former 74 FR 1003*.
Contractor Employees.
DOE-7 Whistleblower Investigation, 74 FR 1005*.
Hearings, and Appeals Records.
DOE-8 Intergovernmental Personnel Act 74 FR 1006*.
(IPA) Agreements.
DOE-9 Members of DOE Advisory 74 FR 1007*.
Committees.
DOE-10 Energy Employees Occupational 74 FR 1008*.
Illness Compensation Program Act Files.
DOE-11 Emergency Operations 74 FR 1011*.
Notification Call List.
DOE-12 Automated Materials Property 74 FR 1012*.
System (AMPS).
DOE-13 Payroll and Leave Records....... 74 FR 1012*.
DOE-14 Report of Compensation.......... 74 FR 1014*.
DOE-15 Intelligence-Related Access 74 FR 1016*.
Authorization.
DOE-16 Federal Employee Subsidy Program 74 FR 1018*.
Records.
DOE-17 DOE Alert System (Proposed New 74 FR 1019*.
System--[DOE Number is being reissued].
DOE-18 Financial Accounting System..... 74 FR 1020*.
DOE-21 Asset Readiness Management 74 FR 1022*.
System (ARMS).
DOE-23 Property Accountability System.. 74 FR 1023*.
DOE-24 Land Records System............. 74 FR 1024*.
DOE-25 U.S. DOE Commuter Locator and 74 FR 1025*.
Parking Space Information System.
DOE 26 Official Travel Records......... 74 FR 1026*.
DOE-27 Foreign Travel Management System 74 FR 1028*.
(FTMS).
DOE-28 General Training Records........ 74 FR 1029*.
DOE-31 Firearms Qualification Records.. 74 FR 1030*.
DOE-33 Personnel Medical Records....... 74 FR 1032*.
DOE-34 Employee Assistance Program 74 FR 1035*.
(EAP) Records.
DOE-35 Personnel Radiation Exposure 74 FR 1037*.
Records.
DOE-38 Occupational and Industrial 74 FR 1039*.
Accident Records.
DOE-41 Legal Files (Claims, Litigation, 74 FR 1042*.
Criminal Violations, Patents, and
Others).
DOE-44 Special Access Authorization for 74 FR 1045*.
Categories of Classified Information.
DOE-45 Weapons Data Access Control 74 FR 1047*.
System (WDACS).
DOE-46 Administrative Review Files..... 74 FR 1048*.
DOE-48 Security Education and/or 74 FR 1049*.
Infraction Reports.
DOE-49 Security Communications File.... 74 FR 1051*.
DOE-50 Human Reliability Program 74 FR 1052*.
Records.
DOE-51 Employee and Visitor Access 74 FR 1053*.
Control Records.
DOE-52 Access Control Records of 74 FR 1055*.
International Visits, Assignments, and
Employment at DOE Facilities and Start
Printed Contractor Sites.
DOE-53 Access Authorization for ADP 74 FR 1057*.
Equipment.
DOE-54 Investigative Files of the 74 FR 1058*.
Inspector General.
[[Page 82872]]
DOE-55 Freedom of Information and 74 FR 1059*.
Privacy Act (FOIA/PA) Requests for
Records.
DOE-56 Congressional Constituent 74 FR 1061*.
Inquiries.
DOE-57 Congressional Profiles.......... 74 FR 1062*.
DOE-58 General Correspondence Files of 74 FR 1063*.
the Office of the Secretary of Energy,
Deputy Secretary and Under Secretary
of Energy.
DOE-59 Mailing Lists for Requesters of 74 FR 1064*.
Energy-Related Information.
DOE-60 General Correspondence Files.... 74 FR 1065*.
DOE-61 Census of High Energy Physicists 74 FR 1066*.
DOE-62 Historical Files--Published 74 FR 1067*.
Information Concerning Selected
Persons in the Energy Field.
DOE-63 Personal Identity Verification 74 FR 1068*.
(PIV) Files.
DOE-66 Power Sales to Individuals...... 74 FR 1071*.
DOE-71 The Radiation Accident Registry. 74 FR 1072*.
DOE-72 The DOE Radiation Study Registry 74 FR 1073*.
DOE-73 The US-DPTA Registry............ 74 FR 1075*.
DOE-75 Call Detail Records............. 74 FR 1077*.
DOE-77 Physical Fitness Test Records... 74 FR 1078*.
DOE-81 Counterintelligence 74 FR 1080*.
Administrative and Analytical Records
and Reports.
DOE-82 Grant and Contract Records for 74 FR 1082*.
Research Projects, Science Education,
and Related Activities.
DOE-83 Allegation-Based Inspection 74 FR 1083*.
Files of the Office of Inspector
General.
DOE-84 Counterintelligence 74 FR 1084*.
Investigative Records.
DOE-86 Human Radiation Experiments 74 FR 1086*.
Records.
DOE-88 Epidemiologic and Other Health 74 FR 1088*.
Studies, Surveys, and Surveillances.
DOE-3 Employee Concerns Program Records 74 FR 41691*.
DOE-43 Personnel Security Files........ 76 FR 66917*.
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An asterisk (*) designates the last full Federal Register notice that
includes all the elements that are required to be in a System of
Records Notice.
SECURITY CLASSIFICATION:
The applicable security classification is identified in each
notice.
SYSTEM LOCATION:
The applicable Departmental Element is identified in each notice.
SYSTEM MANAGER(S):
The applicable system manager(s) is identified in each notice.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
appropriate agencies, entities, and persons when (1) the Department
suspects or has confirmed that there has been a breach of the system of
records; (2) the Department has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
DOE (including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
2. A record from this system may be disclosed as a routine use to
another Federal agency or Federal entity, when the Department
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
These routine uses will be added to each SORN as they are updated
and republished.
HISTORY:
The SORNs listed previously were last published in the Federal
Register (FR), 74 FR 998-1090, on January 9, 2009, 74 FR 41691-41693,
on August 18, 2009, and 76 FR 66917-66920, on October 28, 2011.
Signing Authority
This document of the Department of Energy was signed on October 12,
2023, by Ann Dunkin, Senior Agency Official for Privacy, pursuant to
delegated authority from the Secretary of Energy. That document with
the original signature and date is maintained by DOE. For
administrative purposes only, and in compliance with requirements of
the Office of the Federal Register, the undersigned DOE Federal
Register Liaison Officer has been authorized to sign and submit the
document in electronic format for publication, as an official document
of the Department of Energy. This administrative process in no way
alters the legal effect of this document upon publication in the
Federal Register.
Signed in Washington, DC, on November 20, 2023.
Treena V. Garrett,
Federal Register Liaison Officer, U.S. Department of Energy.
[FR Doc. 2023-26002 Filed 11-24-23; 8:45 am]
BILLING CODE 6450-01-P
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</html>Indexed from Federal Register on November 27, 2023.
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