Notice2023-25805
Privacy Act of 1974; System of Records
Primary source
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Published
November 22, 2023
Effective
November 22, 2023
Issuing agencies
Federal Communications Commission
Abstract
The Federal Communication Commission (FCC or Commission, or the Agency) proposes to modify an existing system of records, FCC/OMD- 25, Financial Operations Information System (FOIS), subject to the Privacy Act of 1974 (5 U.S.C. 552a) as amended. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of records maintained by the agency. The records in this system pertain to the mission and activities of the FCC's Financial Operations (FO) organization in the Office of Managing Director (OMD), which are associated with the Commission's financial and budgetary operations, programs, activities, and transactions. This modification makes various necessary changes and updates, including slightly renaming the system to reflect the fact that the system of records covers multiple systems and applications, clerical and clarity edits, formatting changes required by the Office of Management and Budget (OMB) Circular A-108 since its previous publication, the addition of one new routine use, the deletion of two routine uses, and the revision of multiple existing routine uses.
Full Text
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<title>Federal Register, Volume 88 Issue 224 (Wednesday, November 22, 2023)</title>
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[Federal Register Volume 88, Number 224 (Wednesday, November 22, 2023)]
[Notices]
[Pages 81411-81416]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-25805]
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FEDERAL COMMUNICATIONS COMMISSION
[FR ID: 185258]
Privacy Act of 1974; System of Records
AGENCY: Federal Communications Commission.
ACTION: Notice of a modified system of records.
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SUMMARY: The Federal Communication Commission (FCC or Commission, or
the Agency) proposes to modify an existing system of records, FCC/OMD-
25, Financial Operations Information System (FOIS), subject to the
Privacy Act of 1974 (5 U.S.C. 552a) as amended. This action is
necessary to meet the requirements of the Privacy Act to publish in the
Federal Register notice of the existence and character of records
maintained by the agency. The records in this system pertain to the
mission and activities of the FCC's Financial Operations (FO)
organization in the Office of Managing Director (OMD), which are
associated with the Commission's financial and budgetary operations,
programs, activities, and transactions. This modification makes various
necessary changes and updates, including slightly renaming the system
to reflect the fact that the system of records covers multiple systems
and applications, clerical and clarity edits, formatting changes
required by the Office of Management and Budget (OMB) Circular A-108
since its previous publication, the addition of one new routine use,
the deletion of two routine uses, and the revision of multiple existing
routine uses.
DATES: This modified system of records will become effective on
November 22, 2023. Written comments on the routine uses are due by
December 22, 2023. The routine uses in this action will become
effective on December 22, 2023 unless comments are received that
require a contrary determination.
ADDRESSES: Send comments to Katherine C. Clark, Attorney-Advisor,
Office of General Counsel, Federal Communications Commission, 45 L
Street NE, Washington, DC 20554, or to <a href="/cdn-cgi/l/email-protection#c9b9bba0bfa8aab089afaaaae7aea6bf"><span class="__cf_email__" data-cfemail="f282809b8493918bb2949191dc959d84">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Katherine C. Clark, (202) 418-1773, or
<a href="/cdn-cgi/l/email-protection#e595978c9384869ca5838686cb828a93"><span class="__cf_email__" data-cfemail="b0c0c2d9c6d1d3c9f0d6d3d39ed7dfc6">[email protected]</span></a> (and to obtain a copy of the Narrative Statement and
the Supplementary Document, which includes details of the modifications
to this system of records).
SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, as
amended, 5 U.S.C. 552a(e)(4) and
[[Page 81412]]
(e)(11), this document sets forth notice of the proposed modification
of a system of records maintained by the FCC. The FCC previously
provided notice of the system of records FCC/OMD-25, Financial
Operations Information System (FOIS), by publication in the Federal
Register on October 6, 2016 (81 FR 69522). This notice serves to update
and modify FCC/OMD-25 as a result of various necessary changes and
updates. The substantive changes and modifications to the previously
published version of the FCC/OMD-25 system of records include:
1. Updating the name of the system of records to Financial
Operations Information Systems (FOIS), to reflect that this system of
records covers multiple systems and applications;
2. Updating the language in the Security Classification to follow
OMB guidance;
3. Updating the Purposes section for clarity and to reflect
modernization of the CORES system to incorporate functionalities that
were previously provided through separate systems and forms;
4. Modifying the language in the Categories of Individuals and
Categories of Records to be consistent with the language and phrasing
now used in FCC SORNs;
5. Deleting two routine uses (listed by former routine use number):
(7) ``Do Not Pay'' System, which has been consolidated into modified
Routine Use (6) Financial Obligations Under the Debt Collection Acts;
and (4) Audits and Oversight, for which disclosures are covered under
another exception to the Privacy Act;
6. Updating and/or revising language in the following routine uses
(listed by the routine use number provided in this notice): (1) Public
Access; (2) Drug Debarment List; (5) Financial Obligations Under the
Debt Collection Acts and Do Not Pay; (6) Financial Obligations as
Required by the National Finance Center (USDA), et al.; (7) Litigation
and (8) Adjudication (formerly a single routine use); (9) Law
Enforcement and Investigation; (10) Congressional Inquiries; (11)
Government-wide Program Management and Oversight; (18) Statistical/
Analytical Studies; (19) Breach Notification, the revision of which is
as required by OMB Memorandum No. M-17-12; and (21) Non-Federal
Personnel;
7. Adding one new routine use: (20) Assistance to Federal Agencies
and Entities Related to Breaches, the addition of which is required by
OMB Memorandum No. M-17-12; and
8. Updating the existing records retention and disposal schedule
with a new records schedule: N1-173-00-001, Commission Registration
System (CORES).
The system of records is also revised for clarity and updated to
reflect various administrative changes related to the system managers
and system addresses; policies and practices for storage and retrieval
of the information; administrative, technical, and physical safeguards;
and updated notification, records access, and contesting records
procedures.
SYSTEM NAME AND NUMBER:
FCC/OMD-25, Financial Operations Information Systems (FOIS).
SECURITY CLASSIFICATION:
No information in the system is classified.
SYSTEM LOCATION:
Financial Operations (FO), Office of Managing Director (OMD),
Federal Communications Commission (FCC), 45 L Street NE, Washington, DC
20554.
SYSTEM MANAGER(S):
Financial Operations (FO), Office of Managing Director (OMD),
Federal Communications Commission (FCC), 45 L Street NE, Washington, DC
20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. chapter 57; 31 U.S.C. 525, 3302(e); 44 U.S.C. 3101, 3102,
3309; Debt Collection Act of 1982 (Pub. L. 97-365), as amended by Debt
Collection Improvement Act of 1996 (Pub. L. 104-134); section 639 of
the Consolidated Appropriations Act of 2005 (Pub. L. 108-447); Federal
Financial Management Improvement Act of 1996 (Pub. L. 104-208); Chief
Financial Officers Act of 1990 (Pub. L. 101-576); Federal Managers
Financial Integrity Act of 1982 (Pub. L. 97-255); Executive Order 9397;
Budget and Accounting Procedures Act of 1950 (Pub. L. 81-784); section
5301 of the Anti-Drug Abuse Act of 1988 (Pub. L. 100-690), as amended
by section 1002(d) of the Crime Control Act of 1990 (Pub. L. 100-647);
and 47 U.S.C. 154(i) and (j).
PURPOSE(S) OF THE SYSTEM:
This system collects and maintains records contained in the
information systems, subsystems, databases, and paper document files of
the Financial Operations organization (FO) within OMD.\1\ Collecting
and maintaining this information allows staff access to documents
necessary for key activities discussed in this SORN, including
maintaining identity, regulatory, and financial information regarding
individuals and entities doing business with the Commission, as well as
information regarding the Commission's financial and budgetary
operations, programs, functions, and transactions. These various
systems include, but are not limited to FCC User Registration System,
Commission Registration System (CORES), Financial Operations API,
Financial Operations API Cloud, the Financial Operations Administration
System, Genesis and related applications (i.e., Genesis Portal, Genesis
E2 WSDL, Genesis E2, and Genesis Reports), Alfresco, databases, and
related FO documents and forms. Authorized FCC personnel (including
authorized contract employees) use these records on a need-to-know
basis to conduct the Commission financial and budgetary operations,
programs, transactions, and statements, which include but are not
limited to:
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\1\ The FO specifically maintains the FCC's Registration Number
(FRN) system, the Commission-wide method for identifying and
interacting with those individuals who have registered to do
business with the FCC under 31 U.S.C. 7701(c)(2) and who incur
application and/or regulatory fee obligations. An FRN collaterally
allows that monies paid are properly matched with debts and
obligations.
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1. Processing and tracking payments made and monies owed from or to
individuals (including FCC employees and authorized contract
employees), FCC regulatees and licensees, and the FCC, and to ensure
that payments by the FCC are based on a lawful official commitment and
obligation of government funds, including but not limited to payments
to cover administrative charges, penalties, forfeitures assessed, fees
collected, services rendered, and direct loans;
2. Establishing records of ``receivables'' and tracking repayment
status for any amount(s) claimed in the event of a debt owed to the
FCC, which include but are not limited to repayment of overpayments and
excess disbursements (including reimbursements and/or refunds for
incorrect payments or overpayments), and other debts, advance payments,
including but not limited to application processing fees, travel
advances (including reimbursements authorized under the Travel
Reimbursement Program covered by GSA/GOVT-3 and GSA/GOVT-4), advanced
sick leave, and advanced annual leave, and withholding services from
individuals who owe delinquent debt to the FCC or an FCC component,
including billing and collection of bad checks;
3. Developing reports of taxable income using the records of
payments
[[Page 81413]]
and uncollectible debts that are provided to the Internal Revenue
Service (IRS) and applicable State and local taxing officials;
4. Tracking overdue and delinquent federal debts for debt
collection purposes;
5. Initiating and completing computer matching to verify benefit
and payment eligibility under relevant related Federal Government
systems such as, but not limited to Treasury's ``Do Not Pay'' portal
verification system, the GSA Excluded Parties and Debarment List, and
the Department of Justice Drug Debarment Roster in connection with
implementation of section 5301 of the Anti-Drug Abuse Act of 1998;
6. Populating FCC forms, which include but are not limited to Forms
44 and 45, 159 series, 160 and 161, and 1064, and other financial and
budgetary forms and related documents and records, which are used to
carry out these various financial, accounting, and budgetary
activities, functions, and purposes;
7. Providing the viewing function for images of auction loans that
the FCC has made to customers, to provide them access to their loan
payment history (retained for historical purposes); and
8. Storing the information that the Department of Justice (DOJ)
exchanges with the FCC in connection with the implementation of section
5301 of the Anti-Drug Abuse Act of 1988.\2\
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\2\ This permits the FCC to perform the General Services
Administration (GSA) Debarment List check as provided for in the
Office of National Drug Control Policy plan for implementation of
section 5301 through use of information generated by DOJ. The FCC
will use the automated records obtained from DOJ only to make an
initial determination of whether an individual applicant is subject
to a denial of all Federal benefits or FCC benefits imposed under
section 5301 of the Anti-Drug Abuse Act of 1988.
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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. FCC staff, including but not limited to employees (including
interns), and contractors and vendors, who handle information in the
FCC's financial and budgetary operations, which include but are not
limited to FO's programs, processes, activities, and functions;
2. Individuals and representatives of entities who register with
the FCC to receive a FCC Registration Number (FRN) to conduct business
with the Commission; and
3. Individuals who intend to or do conduct business with the FCC as
a regulatee, licensee, contractor, or vendor and who are listed on the
Drug Debarment Roster (as a result of drug convictions for the
distribution or possession of controlled substances) who have been
denied all Federal benefits as part of their sentence pursuant to
section 5301 of the Anti- Drug Abuse Act of 1988, and who have filed
application(s) for any FCC professional or commercial license(s) and/or
authorization(s).
CATEGORIES OF RECORDS IN THE SYSTEM:
1. FCC employees (including interns)--individual's name, Social
Security Number (SSN), home address, phone number, bank account data,
and miscellaneous monies received by the Commission (including, but not
limited to reimbursement(s) authorized under the Travel Reimbursement
Program covered by the government-wide system of records GSA/GOVT-3 and
GSA/GOVT-4,\3\ and related financial requirements);
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\3\ The PII contained in the FCC's Travel and Reimbursement
Program is covered by one or the other of the two government-wide
systems of records maintained by the General Services Administration
(GSA): GSA/GOV-3, ``Travel Charge Card Program,'' 78 FR 20108; or
GSA/GOVT-4, ``Contracted Travel Services Program,'' 64 FR 20108.
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2. Independent contractors--individual's name and Social Security
Number (SSN) (required when the fee exceeds the minimum $600.00
threshold authorized by IRS Form 1099);
3. Individuals and representatives of entities who register to do
business with the FCC and receive a FCC Registration Number (FRN)--
individual's name, address(es), Social Security Number (SSN),
Individual Taxpayer Identification Number (ITIN), telephone number(s),
fax number(s), email address(es), records of services rendered, loan
payment information, forfeitures assessed and collected, billing and
collection of bad checks, bank deposit information, transaction type
information, United States Treasury deposit data (notification of
completion of FCC financial transactions with the US Treasury), and
information substantiating fees collected, refunds issues, and
interest, penalties, and administrative charges assessed to
individuals.
4. Individuals on the DOJ's Drug Debarment List--individual's name,
DOJ identification number (ID) (for the person denied Federal
benefits), Individual Taxpayer Identification Number (ITIN), starting
and ending date of the denial of Federal benefits, address, zip code,
and (if required by the FCC application) birthdate, and confirmation
report for DOJ matching; (Upon such a match, the FCC will initiate
correspondence with the applicant, which will also be associated with
the application. The confirmation report and any correspondence with
the applicant will be among the records found in this system.); and
5. FCC Forms which include, but are not limited to, Forms 44 and
45; 159 series; 160 and 161; 1064, and other related financial and/or
budgetary forms, assessments, and related documents.
RECORD SOURCE CATEGORIES:
Information in this system is provided by the following
individuals: FCC employees (including interns), contractor employees,
and individuals or representatives of entities who register to do
business with the FCC, and the information obtained from the Federal
Drug Debarment List database(s).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside the
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3). In each of these
cases, however, the FCC will determine whether disclosure of the
records is compatible with the purpose(s) for which the records were
collected:
1. Public Access--FCC Registration Numbers (FRNs) and certain
information (excluding security/sensitive information) provided by
individuals and representatives who register to do business with the
Commission by obtaining an FRN are routinely made public. Individuals
who have so registered also can use the Commission's automated
reporting tools to access their own nonpublic information, which
includes but is not limited to Regulatory Fees, fines, forfeitures,
penalties, Debt Collection Improvement Act and other administrative
changes, and related payments and assessments, and to determine the
amount(s) owed.
2. Drug Debarment List--Records from CORES may be matched against
the Department of Justice Drug Debarment List, and any results (not
including the DOJ ID Number) and any correspondence with the applicant
regarding this match will be associated with the FCC applicant for a
license or authorization or recipient of FCC funds, and thus, be made
routinely available (with redactions for date of birth and Social
Security Number) for public
[[Page 81414]]
inspection as part of the applicant's or recipient's file within the
relevant FCC system.
3. ``<a href="http://Pay.gov">Pay.gov</a>'' System--To disclose the name and address of
individuals to the Department of the Treasury to facilitate the
collection of any fees owed to the FCC when an individual chooses to
pay online using the Treasury's <a href="http://Pay.gov">Pay.gov</a> system.
4. Compliance with Welfare Reform Requirements--Names, Social
Security Numbers, home addresses, dates of birth, dates of hire,
quarterly earnings, employer identifying information, and State of hire
of employees may be disclosed to the Office of Child Support
Enforcement, Administration for Children and Families, Department of
Health and Human Services for the purposes of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and Work
Opportunity Reconciliation Act.
5. Financial Obligations Under the Debt Collection Acts and ``Do
Not Pay''--To other Federal agencies (including the Treasury
Department, Bureau of Public Debt, and its authorized contractors) for
the purpose of collecting and reporting on delinquent debts as
authorized by the Debt Collection Improvement Act of 1996, as amended,
and to prevent improper payment and to verify payment eligibility using
Treasury's ``Do Not Pay'' (DNP) system and effecting payments. Records
may also be disclosed to the Treasury Department and its contractors,
pursuant to a DNP computer matching agreement between the FCC and
Treasury for purposes authorized by 31 U.S.C. 3321, if the matching
program requires data from this system of records, and to the Treasury
Department and the Department of Justice, and their representatives and
contractors, to report the results of debt collection or debt
compromise to prepare necessary Federal, State, or local income and tax
reporting records and reports (e.g., IRS Form 1099). A record from this
system also may be disclosed to any Federal, State, Tribal, or local
agency to conduct an authorized computer matching program to identify
and locate individuals who are delinquent in their repayment of certain
debts owed to the U.S. Government. A record from this system may be
used to prepare information on items included, but not limited to,
income assessments required for taxation or other purposes to be
disclosed to Federal (i.e., IRS), State, and local governments.
6. Financial Obligations as Required by the National Finance Center
(USDA), et al.--To the National Finance Center (the FCC's authorized
payroll office), the Department of the Treasury Debt Management
Services, and/or a current employer for financial obligations that
include, but are not limited to those that effect a salary, IRS tax
refund, tax or other debt liabilities of State, Municipality or other
government agencies and entities, or administrative offsets necessary
to satisfy an indebtedness; and to Federal agencies to identify and
locate former employees for the purposes of collecting such
indebtedness, including through administrative, salary, or tax refund
offsets. Identifying and locating former employees, and the subsequent
referral to such agencies for offset purposes, may be accomplished
through authorized computer matching programs, following procedures
required by the Debt Collection Act of 1982, the Debt Collection
Improvement Act of 1996, and the computer matching provisions of the
Privacy Act.
7. Litigation--To disclose records to DOJ when: (a) the FCC or any
component thereof; (b) any employee of the FCC in his or her official
capacity; (c) any employee of the FCC in his or her individual capacity
where the DOJ or the FCC has agreed to represent the employee; or (d)
the United States Government is a party to litigation or has an
interest in such litigation, and by careful review, the FCC determines
that the records are both relevant and necessary to the litigation, and
the use of such records by the DOJ is for a purpose that is compatible
with the purpose for which the FCC collected the records.
8. Adjudication--To disclose records in a proceeding before a court
or adjudicative body, when: (a) the FCC or any component thereof; or
(b) any employee of the FCC in his or her official capacity; or (c) any
employee of the FCC in his or her individual capacity; or (d) the
United States Government, is a party to litigation or has an interest
in such litigation, and by careful review, the FCC determines that the
records are both relevant and necessary to the litigation, and that the
use of such records is for a purpose that is compatible with the
purpose for which the agency collected the records.
9. Law Enforcement and Investigation--Where the FCC becomes aware
of an indication of a violation or potential violation of civil or
criminal law, rule, regulation, or order to disclose pertinent
information to appropriate Federal, State, Tribal, local,
international, or multinational agencies, or a component of such an
agency, responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order.
10. Congressional Inquiries--To provide information to a
Congressional office from the record of an individual in response to an
inquiry from that Congressional office made at the written request of
that individual.
11. Government-wide Program Management and Oversight--To the DOJ to
obtain that department's advice regarding disclosure obligations under
FOIA; or to OMB to obtain that office's advice regarding obligations
under the Privacy Act.
12. Employment, Clearances, Licensing, Contract, Grant, or other
Benefits Decisions by the Agency--To a Federal, State, local, foreign,
Tribal, or other public agency or authority maintaining civil,
criminal, or other relevant enforcement records, or other pertinent
records, or to another public authority or professional organization,
if necessary to obtain information relevant to an investigation
concerning the hiring or retention of an employee or other personnel
action, the issuance or retention of a security clearance, the
classifying of jobs, the letting of a contract, or the issuance or
retention of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decisions on the matter.
13. Employment, Clearances, Licensing, Contract, Grant, or other
Benefits Decisions by Other than the Agency--To a Federal, State,
local, foreign, Tribal, or other public agency or authority of the fact
that this system of records contains information relevant to the hiring
or retention of an employee, the issuance or retention of a security
clearance, the conducting of a suitability or security investigation of
an individual, the classifying of jobs, the letting of a contract, or
the issuance or retention of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the agency's decision on the matter. The other agency or
licensing organization may then make a request supported by the written
consent of the individual for the entire records if it so chooses. No
disclosure will be made unless the information has been determined to
be sufficiently reliable to support a referral to another office within
the agency or to another Federal agency for criminal, civil,
administrative, personnel, or regulatory action.
[[Page 81415]]
14. Labor Relations--To officials of labor organizations recognized
under 5 U.S.C. Chapter 71 upon receipt of a formal request and in
accord with the conditions of 5 U.S.C. 7114 when relevant and necessary
to their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
15. Federal Labor Relations Authority--To disclose information to
the Federal Labor Relations Authority when requested in connection with
investigations of allegations of unfair labor practices or matters
before the Federal Service Impasses Panel (FSIP).
16. Merit Systems Protection Board--To disclose information to
officials of the Merit Systems Protection Board or the Office of the
Special Counsel, when requested in connection with appeals, special
studies of the civil service and other merit systems, review of the FCC
rules and regulations, investigations of alleged or possible prohibited
personnel practices, and such other functions, e.g., as promulgated in
5 U.S.C. 1205 and 1206, or as may be authorized by law.
17. Equal Employment Opportunity Commission (EEOC)--To disclose
information to the EEOC when requested in connection with
investigations into alleged or possible discrimination practices in the
Federal sector, compliance by Federal agencies with the Uniform
Guidelines on Employee Selection Procedures or other functions vested
in the Commission and to otherwise ensure compliance with the
provisions of 5 U.S.C. 7201.
18. Statistical/Analytical Studies--To provide to Congress and OMB
summary descriptive statistics and analytical studies in support of the
financial and budgetary functions for which the records are collected
and maintained, or for related FCC studies and reports. While published
studies do not contain individual identifiers, in some instances the
selection of elements of data included in the study may be structured
in such a way as to make the data individually identifiable by
inference.
19. Breach Notification--To appropriate agencies, entities, and
persons when: (a) the Commission suspects or has confirmed that there
has been a breach of the system of records; (b) the Commission has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to individuals, the Commission (including its
information systems, programs, and operations), the Federal Government,
or national security; and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with the Commission's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
20. Assistance to Federal Agencies and Entities Related to
Breaches--To another Federal agency or Federal entity, when the
Commission determines that information from this system is reasonably
necessary to assist the recipient agency or entity in: (a) responding
to a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, program, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
21. Non-Federal Personnel--To disclose information to non-Federal
personnel, including contractors, other vendors (e.g., identity
verification services), grantees, and volunteers who have been engaged
to assist the FCC in the performance of a contract, service, grant,
cooperative agreement, or other activity related to this system of
records and who need to have access to the records in order to perform
their activity.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Information in this system is maintained as follows:
1. The electronic data, records, and files reside on the FCC's
network or on an FCC vendor's network;
2. The DOJ maintains the Drug Debarment data at its facilities and
transfers the Drug Debarment data files to the FCC under the terms of
the matching agreement. These files are immediately discarded by the
FCC after being loaded into the secure database on the FCC's computer
network; and
3. Paper documents, including printouts and other related
materials, records, and files are stored in the FO office suite and at
a FCC authorized contractors.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
1. Records in the financial and budgetary (electronic and paper)
system of records can be retrieved by category field, e.g., the
individual's name(s), the type of transaction, call sign, processing
number, SSN, ITIN, FRN, vendor code, fee control number, payment ID
number, and/or sequential number.
2. Records in the DOJ Drug Debarment (electronic) system of records
are retrieved and matched between CORES and that database (primarily
using name and ITIN or name and zip code or additional data elements
but also by address, date of birth, or other data elements obtained
from the DOJ Drug Debarment database).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The information in this system is maintained and disposed of in
accordance with the National Archives and Records Administration (NARA)
Records Schedule N1-173-00-001, Commission Registration System (CORES).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The electronic records, files, and data are stored within FCC or a
vendor's accreditation boundaries and maintained in a database housed
in the FCC's or vendor's computer network databases. Access to the
electronic files is restricted to authorized employees and contractors;
and to IT staff, contractors, and vendors who maintain the IT networks
and services. Other employees and contractors may be granted access on
a need-to-know basis. The electronic files and records are protected by
the FCC and third-party privacy safeguards, a comprehensive and dynamic
set of IT safety and security protocols and features that are designed
to meet all Federal privacy standards, including those required by the
Federal Information Security Modernization Act of 2014 (FISMA), OMB,
and the National Institute of Standards and Technology (NIST). Paper
records (generally only Form 1876 and occasional print-outs, as needed)
are stored in secured cabinets in the Financial Office.
RECORD ACCESS PROCEDURES:
Individuals wishing to request an amendment of records about them
should follow the Notification Procedures below.
CONTESTING RECORD PROCEDURES:
Individuals wishing to contest information pertaining to him or her
in the system of records should follow the Notification Procedures
below.
NOTIFICATION PROCEDURES:
Individuals wishing to determine whether this system of records
contains information about themselves may do so by writing to <a href="/cdn-cgi/l/email-protection#2a5a58435c4b49536a4c4949044d455c"><span class="__cf_email__" data-cfemail="9dedeff4ebfcfee4ddfbfefeb3faf2eb">[email protected]</span></a>. Individuals requesting record access or amendment must also
comply with the FCC's Privacy Act regulations regarding verification of
identity as required under 47 CFR part 0, subpart E.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
81 FR 69522 (October 6, 2016).
[[Page 81416]]
Federal Communications Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2023-25805 Filed 11-21-23; 8:45 am]
BILLING CODE 6712-01-P
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</html>Indexed from Federal Register on November 22, 2023.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.