Notice2023-19165
Office of the Assistant Secretary for Financial Resources; Statement of Organization, Functions, and Delegations of Authority
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Published
September 6, 2023
Issuing agencies
Health and Human Services Department
Abstract
The Department of Health and Human Services (HHS) is making several updates within the Office of the Assistant Secretary for Financial Resources (AM), the Immediate Office (AMM), the Office of Budget (AML), the Office of Finance (AMS), the Office of Grants (AMU), and the Office of Acquisitions (AMX), to better align office titles with office activities and to clearly delineate ASFR's portfolio across its five components.
Full Text
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<title>Federal Register, Volume 88 Issue 171 (Wednesday, September 6, 2023)</title>
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[Federal Register Volume 88, Number 171 (Wednesday, September 6, 2023)]
[Notices]
[Pages 60953-60959]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-19165]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Assistant Secretary for Financial Resources;
Statement of Organization, Functions, and Delegations of Authority
AGENCY: Office of the Assistant Secretary for Financial Resources
(ASFR), Department of Health and Human Services.
ACTION: Notice.
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SUMMARY: The Department of Health and Human Services (HHS) is making
several updates within the Office of the Assistant Secretary for
Financial Resources (AM), the Immediate Office (AMM), the Office of
Budget (AML), the Office of Finance (AMS), the Office of Grants (AMU),
and the Office of Acquisitions (AMX), to better align office titles
with office activities and to clearly delineate ASFR's portfolio across
its five components.
FOR FURTHER INFORMATION CONTACT: Christine Jones, Deputy Assistant
Secretary for Operations and Management, Office of the Assistant
Secretary for Financial Resources, Hubert H. Humphrey Building, 200
Independence Ave. SW, Room 514-G, Washington, DC 20201, (202) 690-7542.
SUPPLEMENTARY INFORMATION: Part A (Office of the Secretary), Statement
of Organization, Functions, and Delegations of Authority of the
Department of Health and Human Services (HHS) is being amended at
Chapter AML, Office of Budget, as last amended at 74 FR 150 (39327)
dated July 30, 2009; at Chapter AM, ASFR, as last amended at 74 FR 215
dated November 9, 2009; at Chapter AMS, Office of Finance, as last
amended at 81 FR 88249, dated December 7, 2016; at Chapter AMX, Office
of Acquisitions, as last amended at 84 FR 20154, dated May 8, 2019; at
Chapter AMU, Office of Grants, as last amended 85 FR 81935, dated
December 17, 2020; and at Chapter AMM, Immediate Office, as last
amended at 86 FR 6354, dated January 21, 2021.
This notice realigns the Grants Quality Service Management Office
(Grants QSMO) from the Immediate Office (AMM) to the Office of Grants
(AMU); and compiles the responsibilities of ASFR into one Federal
Register notice. All notices above are superseded by the following
changes:
(1) Chapter AM, Office of the Assistant Secretary for Financial
Resources
Section AM.00 Mission: The mission of the Office of the Assistant
Secretary for Financial Resources is to advise the Secretary on all
aspects of budget, grants, financial management, acquisitions, and
Enterprise Risk Management and to provide direction for these
activities throughout HHS.
Section AM.10 Organization: The Office of the Assistant Secretary
for Financial Resources is headed by the Assistant Secretary for
Financial Resources, who reports to the Secretary, and accomplishes its
work through its component offices:
<bullet> Immediate Office (AMM)
<bullet> Office of Budget (AML)
<bullet> Office of Finance (AMS)
<bullet> Office of Grants (AMU)
<bullet> Office of Acquisitions (AMX)
Section AM.20 Functions: The Assistant Secretary for Financial
Resources has several formal and informal roles, including Chief
Financial Officer (CFO), Chief Performance Improvement Officer (PIO),
Chief Acquisition Officer (CAO), HHS audit follow-up official, and lead
official for budget and Department-wide grants policy. The Assistant
Secretary is also a close advisor to the Secretary on policy issues.
(2) Chapter AMM, Immediate Office
Section AMM.00 Mission: The Immediate Office is responsible for
support, operations, and coordination required to execute the mission
of the Office of the Assistant Secretary for Financial Resources (ASFR)
and the implementation of HHS's Enterprise Risk Management (ERM)
capabilities. The Immediate Office also leads strategic and workforce
development initiatives across ASFR.
Section AMM.10 Organization: The Immediate Office is headed by the
Deputy Assistant Secretary for Operations and Management, who reports
to the Assistant Secretary for Financial Resources, and includes the
following:
<bullet> Division of Administrative Operations (AMM1)
<bullet> Division of Enterprise Risk Management (AMM2)
Section AMM.20 Functions:
1. Division of Administrative Operations (AMM1): The Division:
(a) Provides operational support for the ASFR.
(b) Coordinates administrative and operational issues across ASFR.
(c) Serves as the liaison with internal and external stakeholders
regarding operational matters.
(d) Leads activities that enhance ASFR's management and operations.
2. Division of Enterprise Risk Management (ERM) (AMM2): The
Division:
(a) Coordinates across HHS to establish, and communicate, and
sustain HHS's ERM vision, culture, strategy, and framework.
(b) Designs, implements, and matures an ERM capability across HHS,
including governance and community management.
(c) Develops and shares tools, guidance, and best practices
regarding ERM.
(d) Provides technical assistance and direction to HHS Operating
Divisions (OPDIVs) and Staff Divisions (STAFFDIVs) on implementing ERM.
(e) Facilitates strategic initiatives across HHS's risk portfolio
of existing and emerging risks and opportunities, including guiding
updates of the agency's risk profile, and management's prioritization
of risks and opportunities.
(f) Leads the Department's efforts to meet the ERM requirements in
OMB Circular A-123, ``Management's Responsibility for Enterprise Risk
Management and Internal Control.''
(g) Prepares reports, briefings, and makes recommendations to
senior HHS leadership, OPDIVs, STAFFDIVs and other stakeholders on ERM
related activities.
[[Page 60954]]
(h) Leads activities that enhance HHS implementation and
integration of ERM into business operations.
(3) Chapter AML, Office of Budget
Section AML.00 Mission: The Office of Budget provides advice and
support to the Secretary and the ASFR on matters pertaining to the
formulation of the HHS and President's Budget. The Office of Budget
manages the performance budget and provides program assessment and
performance reporting, along with presentation of budgets and budget-
related legislation to the Office of Management and Budget (OMB), the
public, media, and Congressional committees. The Office of Budget
provides resolution of issues arising from the execution of final
appropriations. The Office of Budget manages HHS apportionment
activities, which provide funding to the HHS OPDIVs and STAFFDIVs. The
Office of Budget coordinates, oversees, and convenes resource managers
and financial accountability officials within the Office of the
Secretary to update, share, and implement related HHS[hyphen]wide
policies, procedures, operations, rules, regulations, recommendations,
and priorities. The Office of Budget coordinates and prepares
guidelines for reprogramming execution, transfers between accounts, and
other crosscutting funding methods and provides recommendations in
managing and processing crosscutting funding proposals.
Section AML.10 Organization: The Office of Budget is headed by the
Deputy Assistant Secretary for Budget, who reports to the Assistant
Secretary for Financial Resources, and includes the following:
<bullet> Division of Discretionary Programs (AML1)
<bullet> Division of Health Benefits and Income Support (AML3)
<bullet> Division of Budget Policy, Execution, and Review (AML4)
<bullet> Division of the Office of the Secretary Budget (AML5)
Section AML.20 Functions:
1. Division of Discretionary Programs (AML1): The Division:
(a) Provides analytical services and assistance to the Secretary,
the Assistant Secretary for Financial Resources, and Department OPDIV
heads in their budgetary management of the Department's principal
discretionary social services, health, and science programs.
(b) Reviews budgets and related requests for resources and analyzes
plans and proposals for new or alternative legislation.
(c) Analyzes proposed regulations, reorganizations, or program
initiatives to determine their policy, resource, and management
implications.
(d) Proposes recommendations on draft regulations, proposed
legislation, and reorganization proposals.
(e) Proposes budget options and policy initiatives, as necessary,
to achieve program objectives established by the Secretary.
(f) Assists in the development of strategies for the presentation
of the budget to the Office of Management and Budget and the Congress
and develops materials for key Departmental officials who testify at
hearings before these bodies.
(g) Provides guidance to OPDIVs and STAFFDIVs in the formulation of
their budgets.
(h) Conducts special reviews and analyses to examine assigned OPDIV
program operations and management effectiveness.
(i) Assists in the development of performance plans, reports, and
program assessments under the Government Performance and Results
Modernization Act (GPRAMA).
(j) Assists in the presentation of the Department's budget to the
public by developing material for use by Departmental officials, and
reviews press statements and other public documents for consistency
with approved budgets and plans.
2. Division of Health Benefits and Income Support (AML3): The
Division:
(a) Provides analytical services and assistance to the Secretary,
the Assistant Secretary for Financial Resources, and the Department
OPDIV heads in the budgetary management of the Department's programs
including Medicare, Medicaid, Family Support Payments and other
entitlements in support of children and families.
(b) Reviews budget and related requests for resources; analyzes
plans and proposals for new legislation, regulations, or program
initiatives to determine their resource, policy, and management
implications; proposes recommendations to the Deputy Assistant
Secretary for Budget on budget requests, draft regulations, proposed
legislation, and reorganization proposals.
(c) Assists the Secretary, the Assistant Secretary for Financial
Resources, and the OPDIV heads in evaluating programs and budgetary
proposals by developing reliable cost projections for legislative and
planning proposals and ensuring that proposals are consistent with
approved plans and policies.
(d) Coordinates the preparation of budget estimates and forecasts
of resources required to support the programs and operations of the
Department.
(e) Reviews reprogramming requests and recommends appropriate
action to the Deputy Assistant Secretary for Budget.
(f) Provides guidance in budget formulation for the appropriate
OPDIV.
(g) Conducts special management reviews and analyses and develops
management options to ensure efficient and effective program operations
and to encourage management improvements.
(h) Proposes budget options and policy initiatives, as necessary,
to achieve program objectives established by the Secretary.
(i) Assists in the development of strategies for presentation of
the budget to the Office of Management and Budget and the Congress and
develops materials for key Department officials who testify at hearings
before these bodies.
(j) Assists in the development of performance plans, reports, and
program assessments under the GPRAMA.
(k) Manages the overall allocation of Health Care Fraud and Abuse
Control (HCFAC) funds.
3. Division of Budget Policy, Execution and Review (AML4): The
Division:
(a) Directs the formulation and presentation of the HHS budget by
developing and promulgating to the OPDIVs and others the policies,
procedures, guidance, and schedules for preparing budget submissions.
(b) Coordinates the presentation of the Department's budget and
performance plan to Congress including preparation and submission of
justifications, reports, significant items, and crosscutting materials;
preparation of the Secretary's testimony before the Appropriations
Committees; and coordination of transcripts, questions for the record,
and other hearing materials.
(c) Provides advice and analysis to support Department-wide budget
decision-making.
(d) Maintains active communication with Department budget officers
with regard to budget events and activities with OMB, GAO, Congress and
other parties.
(e) Manages a computerized budget information system reflecting
HHS-wide data and coordinates OPDIV input into this system.
(f) Provides direct staff support to the Secretary in preparation
for appropriation hearings and other budget-related presentations and
briefings.
[[Page 60955]]
(g) Actively communicates with the Budget and Appropriations
Committees in the Congress and provides intelligence and analyses of
budget decisions to senior HHS staff and the OPDIVs.
(h) Prepares guidelines for determining funding levels under
continuing resolutions.
(i) Coordinates preparation of guidelines governing reprogrammings,
transfers between accounts, and other crosscutting funding methods;
provides recommendations and staff support in managing and processing
crosscutting funding proposals.
(j) Analyzes and prepares reports on HHS performance in managing
Full Time Equivalent (FTE) levels and in implementing FTE policy and
provides expert advice on Department-wide staffing.
(k) Provides leadership and direction in the Department-wide
review, analysis and appraisal of financial elements of program
execution and the development and execution of policies related to
efficient allocation, expenditure and control of funds.
(l) Coordinates and tracks outlay projections: (1) To assist OMB in
the continuing effort to monitor spending and to thereby improve the
management of the Government's overall cash and debt operations; and
(2) in support of formulation of the budget, including the maintenance
of HHS ceiling controls and the development of outlay estimates shown
in the President's Budget for controllable programs.
(m) Promulgates Departmental spending policies, especially in the
event of Continuing Resolutions and possible suspension of operations
due to the failure of the Congress to enact appropriations on time and
works with agency budget officers and the OMB in formulating agency
funding and contingency staffing plans.
(n) Maintains a system of Department-wide budget execution,
including the management and control of the apportionment of funds in
accordance with the requirements of the Anti-Deficiency Act and OMB
regulations; and requests and monitors the receipt of Treasury
warrants.
(o) Serves as principal staff advisor to the ASFR on all matters
involving budget execution.
(p) Acts as liaison on behalf of HHS with OMB, the Treasury
Department, the Congressional Budget Office, and other agencies on
matters involving budget execution.
(q) Responsible for the development and maintenance of a system of
financial information which involves the collection, organization, and
maintenance of financial data in electronic form as well as the
development of reporting mechanisms for making the financial
information useful and available for decision making.
(r) Represents the Department in government-wide activities to
implement the development and implementation of performance measures
and budget-related performance planning policies, requirements and
processes. Manages program performance assessment activities.
(s) Provides special management review services for selected
activities.
(t) Manages the formulation, execution, and balances of the
Nonrecurring Expenses Fund.
(u) Monitoring compliance with the GPRA Modernization Act and other
related legislation and guidance.
4. Division of the Office of the Secretary Budget (AML5): The
Division:
(a) Reviews and analyzes the budgets of the STAFFDIVS funded by the
General Departmental Management (GDM), Medicare Hearings and Appeals
(MHA), Office of Inspector General (OIG), Office of the National
Coordinator (ONC), Office for Civil Rights (OCR), and Public Health
Social Services Emergency Fund (PHSSEF) appropriations. Prepares
special analyses of these budgets for use in decision-making,
particularly for evaluating capacity and determining if alternative
approaches are feasible.
(b) Monitors Congressional appropriations hearings in which the GDM
STAFFDIVS, OIG and OCR are participants.
(c) Reviews budgets and related requests for resources and analyzes
plans and proposals for new or alternative legislation.
(d) Analyzes proposed regulations, reorganizations, or program
initiatives to determine their policy, resource, and management
implications.
(e) Proposes recommendations on draft regulations, proposed
legislation, and reorganization proposals.
(f) Proposes budget options and policy initiatives as necessary to
achieve program objectives established by the Secretary.
(g) Assists in the development of strategies for the presentation
of the budget to the OMB and the Congress and develops materials for
key Departmental officials who testify at hearings before these bodies.
(h) Provides guidance to STAFFDIVs in the formulation and execution
of their budgets.
(i) Conducts special reviews and analyses to examine assigned
STAFFDIV program operations and management effectiveness.
(j) Provides staff assistance to the Secretary, the ASFR, the
Service and Supply Funds (SSF) Board of Directors, OPDIV Budget
Officers and STAFFDIV Heads in the budgetary and financial management
of the SSF.
(k) Provides for budget policy management and financial integrity
of the SSF in the provision of Departmental common use administrative
services.
(l) Assists in the planning and preparation of the SSF budget for
presentation to the SSF Board, the OMB, and Congress.
(m) Provides budget policy and technical support to the Program
Support Center Director (and other activity managers) on all SSF
activities.
(n) Directs and provides technical guidance to SSF activity
managers in preparing annual budgets.
(o) Directs and provides technical guidance to SSF accountants in
preparing annual financial statements. Assists in the planning and
preparation of these statements for presentation to the SSF Board,
auditors, and the Office of Management and Budget.
(p) Establishes Department policy in receiving and responding to
Inspector General reports and audits.
(q) Prepares apportionment requests for the SSF.
(r) Provides Chief Financial Officer (CFO) certification on Office
of the Secretary Quarterly and Annual Financial Statements.
(s) Provides oversight of the HHS OS OPDIV travel program that
consists of 17 OS STAFFDIVs in assuring that processes are followed as
described in the Federal Travel Regulation and manages the performance
and execution of travel authorizations, vouchers, Individual Billed
Accounts and Centrally Billed Accounts.
4. Chapter AMS, Office of Finance
Section AMS.00 Mission: The Office of Finance leads the HHS
financial management community through responsible stewardship,
financial accountability, collaboration and innovation, and enhanced
program integrity.
Section AMS.10 Organization: The Office of Finance is headed by the
Deputy Assistant Secretary for Finance, also the Department's Deputy
Chief Financial Officer, who reports to the Assistant Secretary for
Financial Resources (also the Department's Chief Financial Officer),
and includes the following:
<bullet> Immediate Office of Finance (AMS)
<bullet> Office of Financial Policy and Reporting (AMS1)
[[Page 60956]]
<bullet> Office of Financial Systems Policy and Oversight (AMS2)
<bullet> Office of Program Audit Coordination (AMS3)
Section AMS.20 Functions:
1. Immediate Office of Finance (AMS): The Office:
(a) Advises the ASFR/CFO on all aspects of financial management
matters affecting the Department including policy, workforce, and
technology topics.
(b) Provides executive leadership, professional training, and
strategic direction to the HHS CFO community to meet the CFO Act
requirements.
(c) Leads strategic planning for the HHS CFO community and the
Office of Finance.
(d) Serves as the liaison on financial management matters with
internal and external stakeholders such as OMB, US Department of the
Treasury (Treasury), and other Federal and non-Federal organizations.
(e) Leads the Department's efforts to meet the HHS-wide annual
assessment of internal controls and develops the Department's annual
assurance statement according to requirements in OMB Circular A-123,
``Management's Responsibility for Enterprise Risk Management and
Internal Control.''
(f) Provides administrative and operational support for the Office
of Finance.
(g) Leads workforce development initiatives for the Office of
Finance.
(h) Leads other activities that enhance the Office of Finance's
management and operations.
2. Office of Financial Policy and Reporting (AMS1): The Office:
(a) Is responsible for financial management policy and standards,
internal controls over reporting, statutory financial reports and
audits, and other managerial reports.
(b) Advises the Deputy Assistant Secretary for Finance on all
aspects of financial management policy and reporting matters affecting
the Department including statutory and managerial financial reports,
financial reporting standards, OMB and Treasury transparency
initiatives, proper accounting treatment, and accounting
standardization.
(c) Reviews and interprets OMB, U.S. Government Accountability
Office (GAO), Treasury, and Federal Accounting Standards Advisory Board
(FASAB) guidance and requirements related to government-wide accounting
policies and standards.
(d) Recommends, develops, and promulgates Department-wide policies,
procedures, and standards for financial management areas including OMB,
GAO, Treasury, FASAB, and other agency guidance related to government-
wide accounting policies and standards, cash management, credit
management, debt management, payment and disbursement activities and
functions, and budget execution accounting.
(e) Serves as the principal liaison with the OIG in planning the
annual financial statement audit strategy under the CFO Act, as
amended.
(f) Leads the Departmental process for the development of the
required annual report on HHS's audited financial statements;
collaborates with the OPDIVs and STAFFDIVs on the preparation of the
Department's agency financial report, and coordinates with OPDIVs and
STAFFDIVs to ensure timely audit deliverables.
(g) Reviews and analyzes OPDIVs' financial statements and key
reconciliations and oversees the preparation and submission of
consolidated Department financial statements as required by OMB and
Treasury.
(h) Oversees the design, preparation, review, analysis, and
submission of financial management reports for the Department, as
required by legislation, regulation, OMB, Treasury, GAO, Congress, and
other stakeholders.
(i) Leads the Department's efforts to establish and maintain proper
internal control over reporting and ensures that requirements are met
under Appendix A, OMB Circular A-123, ``Management's Responsibility for
Enterprise Risk Management and Internal Control.''
(j) Assures OPDIVs' reporting is in accordance with internal
control and reporting standards from OMB, GAO, Treasury, FASAB, and the
HHS Accounting Treatment Manual (ATM).
(k) Coordinates with the OPDIVs in the preparation of corrective
action plans (CAP) and oversees the mitigations of risks contributing
to material weaknesses, significant deficiencies, and other reportable
conditions from the annual CFO Act audit.
(l) Maintains a system for tracking and improving cash and credit
management and debt collection performance throughout the Department.
(m) Serves as the liaison with OMB, Treasury, authoritative Federal
agencies, intragovernmental groups, and other agencies on standard
general ledger compliance matters, accounting, financial policy, and
reporting issues.
(n) Collaborates with system owners and financial management
offices to facilitate standardized enterprise-wide solutions within the
financial accounting reporting systems.
(o) Collaborates with the Office of Financial Systems Policy and
Oversight to ensure financial system conformity with the Department's
Accounting Treatment Manual (ATM) and related data standards.
(p) Provides advice and assistance to OPDIVs and STAFFDIVs on
proper accounting treatments in accordance with the Department's ATM
and on financial reporting and related fiscal matters.
(q) Oversees the strategic planning and maintenance of the
Department-wide ATM consistent with Federal accounting concepts,
standards, and HHS financial management policies.
(r) Introduces uniform business rules and data standards required
to support new financial reporting requirements.
(s) Provides support to the OPDIV CFOs for financial planning and
improvement initiatives.
(t) Aligns business goals with IT services, products, software, and
infrastructure, identifying opportunities for process improvements
through business process reengineering and automation.
3. Office of Financial Systems Policy and Oversight (AMS2): The
Office:
(a) Is responsible for overseeing and managing the Department-wide
financial systems.
(b) Advises the Deputy Assistant Secretary for Finance on all
aspects of financial systems matters affecting the Department including
strategic direction for financial management systems, innovative
solutions, and workforce development.
(c) Establishes, facilitates, and supports a governance framework
for Department-wide financial management.
(d) Serves as the liaison on financial systems matters with
internal and external stakeholders such as OMB, Treasury, and other
Federal and non-Federal organizations.
(e) Develops and promulgates policies, directives, and guidance for
Department-wide financial management systems and ensures compliance.
(f) Oversees, manages, and operates Department-wide financial
systems as per the CFO Act of 1990, Federal Financial Management
Improvement Act (FFMIA) of 1996, Federal Managers Financial Integrity
Act (FMFIA) of 1982, and other federal requirements.
(g) Facilitates the annual Department-wide financial systems Audit
in accordance with GAO's Financial Information System Controls Audit
Manual (FISCAM).
[[Page 60957]]
(h) Assesses Department-wide financial management systems for
compliance with FFMIA requirements, security, and internal controls and
includes the evaluation results in the Department's annual assurance
statement.
(i) Provides executive leadership to plan and implement innovative
solutions using Business Intelligence & Data Analytics, Artificial
Intelligence, and other technologies to achieve efficiencies, reduce
costs, improve quality, and improve reporting and analytical
capabilities for financial management.
4. Office of Program Audit Coordination (AMS3): The Office:
(a) Serves as the central point of contact for coordinating program
audit support through payment accuracy and audit resolution activities
across the Department.
(b) Advises the Deputy Assistant Secretary for Finance on all
aspects of payment integrity-related matters affecting the Department
and serves as the liaison with internal and external stakeholders, OMB,
and other Federal and non-Federal entities.
(c) Leads the Department-wide efforts to implement the Payment
Integrity Information Act of 2019, and payment integrity-related
Executive Orders and other regulatory requirements.
(d) Provides leadership, guidance, training, and support to both
HHS and non-HHS single audit stakeholders to ensure compliance with the
Uniform Guidance (2 CFR part 200).
(e) Serves as ASFR's audit liaison for Government Accountability
Office (GAO) engagements and serves as HHS' Office of Inspector General
(OIG) audit liaison.
(f) Oversees the development, implementation, change management,
and overall operations of enterprise-wide audit tracking and analytics
systems.
(g) Performs analysis using grant- and audit-related data to
advance the use of such data and evidence in HHS programs' management.
5. Chapter AMU, Office of Grants.
Section AMU.00 Mission: The Office of Grants provides Department-
wide leadership, guidance, and oversight for HHS' grants management
policies, practices, systems, and workforce development activities. The
Office of Grants provides technical assistance to the Department's
OPDIVs and STAFFDIVs, assesses the effectiveness of the grants programs
and processes; develops pertinent HHS-wide regulatory guidance,
policies, and performance standards; maintains and reports Departmental
grant/financial assistance award information; and conducts special
Departmental improvement initiatives related to grants. The Office of
Grants fosters collaboration, innovation, and accountability in the
administration and management of the grant functions throughout the
Department. The Office of Grants provides input for coordinated
Department positions on proposed legislation and Government regulations
specific to grant-related matters. The Office of Grants is responsible
for carrying out HHS's responsibilities as the lead standards setting
agency, per the Grant Reporting Efficiency and Agreements Transparency
(GREAT) Act and as designated by OMB, to set government-wide data
requirements for all federal grant-making agencies. The Office of
Grants also manages Federal shared service initiatives, such as
<a href="http://Grants.gov">Grants.gov</a> and GrantSolutions. The Office of Grants represents HHS to
the OMB, GAO, other Federal agencies, and Congress in matters of
Departmental grant policies and management.
Section AMU.10 Organization: The Office of Grants is headed by the
Deputy Assistant Secretary for Grants, also the Department's Senior
Grants Management Official, who reports to the Assistant Secretary for
Financial Resources, and includes the following:
<bullet> Immediate Office of Grants (AMU)
<bullet> Division of Policy Oversight Effectiveness and Training (AMU1)
<bullet> Division of Information and Solutions (AMU2)
Section AMU.20 Functions:
1. Immediate Office of Grants (AMU): The Office:
(a) Assists in the management and administration of the Office's
functions
(b) Facilitates and coordinates government wide initiatives and
activities on behalf of the HHS and Federal grant community, as
appropriate.
2. Division of Policy Oversight Effectiveness and Training (AMU1):
The Division:
(a) Formulates, oversees, and evaluates Department-wide
implementation of grants policies governing the award and management of
grants throughout HHS, in support of existing laws, regulations, and
OMB Circulars.
(b) Develops and implements HHS grants management regulations and
publishes new policies and modifications in the HHS Grants Policy
Directives (GPDs), including all directives necessary to implement new
intergovernmental and HHS policies.
(c) Maintains a program of continuous improvement initiatives that
promote effective and efficient grant and program management practices
across the Department.
(d) Leads Departmental efforts to enhance the knowledge and skills
of Departmental employees with grant management and grant program
related responsibilities.
(e) Represents the Department and serves as liaison in interagency
grants policy and management activities; maintains working
relationships with OMB, U.S. General Services Administration (GSA), GAO
and other Federal agencies to coordinate and assist in the development
of proposed legislation and policy.
(f) Leads the Grants Quality Service Management and Data Standards
functions with responsibility for creating and managing a government-
wide marketplace offering federal agencies modern IT solutions and
services to support their grants missions; advising agencies and OMB on
federal grants IT investments; and driving the implementation of grants
data standards.
3. The Division of Information and Solutions (AMU2): The Division:
(a) Develops, manages, and operates major, grant-shared services
and solution offerings for HHS, as directed by the Secretary of HHS or
delegated authority.
(b) Manages DATA act reporting for the Department's grant
transactions and provides technical assistant to HHS STAFFDIVs and
OPDIVs to promote data integrity.
(c) Coordinates initiatives that require cross-Departmental system
development or enhancement of grant management or adjacent systems to
meet Departmental goals or to comply with government wide grants policy
requirements.
6. Chapter AMX, Office of Acquisitions
Section AMX.00 Mission: The Office of Acquisitions provides
leadership, guidance, and oversight to constituent organizations, and
coordinates long and short-range planning for HHS' acquisition
practices, systems, and workforce. The Office of Acquisitions provides
technical assistance to the Department's OPDIVs and STAFFDIVs;
evaluates effectiveness of the acquisition programs and processes;
develops pertinent HHS-wide regulatory guidance, policies, and
performance standards; maintains Departmental contract award
information; and conducts special Departmental initiatives related to
acquisitions. The Office of Acquisitions provides input for coordinated
Department positions on proposed legislation and Government regulations
specific to acquisition
[[Page 60958]]
related matters, processes suspension and debarment cases, and manages
activities associated with the training, development, and certification
of--and strategic planning for--the Department's acquisition workforce.
Section AMX.10 Organization: The Office of Acquisitions is headed
by the Deputy Assistant Secretary for Acquisitions, also the
Department's Senior Procurement Executive (SPE) and Suspension and
Debarment Official (SDO), who reports to the Assistant Secretary for
Financial Resources, and includes the following:
<bullet> Immediate Office (AMX)
<bullet> Division of Strategic Programs and Business Systems (AMX1)
<bullet> Division of Acquisition Policy, Legislation, Oversight &
Workforce (AMX2)
<bullet> Office of Small and Disadvantaged Business Utilization (The
Office of Acquisitions provides administrative support to the Director,
who reports directly to the Deputy Secretary) (AMX3)
<bullet> Office of Recipient Integrity and Compliance (AMX4)
Section AMV.20 Functions:
1. Immediate Office of Acquisitions (AMX): The Office:
(a) Provides strategic planning, execution, oversight, and
management.
(b) Provides acquisition system performance measurement and
management.
(c) Leads customer engagement and communications efforts.
(d) Provides SPE industry engagement support.
(e) Provides budget planning and tracking.
(f) Serves as human resources liaison (recruitment, security
processing & onboarding support, timekeeper, and performance management
support).
(g) Provides executive administrative support and travel support.
(h) Provides equipment inventory and support.
(i) Leads employee engagement.
(j) Manages executive correspondence.
(k) Conducts small purchases.
2. The Division of Strategic Programs and Business Systems. (AMX1):
The Office:
(a) Serves as the System Owner for the HHS Consolidated Acquisition
Solution (HCAS) and develops Department-wide standards that include
acquisition system policies and guidance.
(b) Manages contract data quality and analytics initiatives.
(c) Works with the other divisions within the Office of
Acquisitions to develop innovative processes and tools acquiring,
adopting, tailoring, and sharing best practices for use by the HHS
acquisition workforce.
(d) Leads and implements the Department's Category Management
Program, designed to increase acquisition efficiency, enhance mission
performance, increase spend under management, and incorporate
innovative approaches, solutions, and products to meet enterprise
requirements.
(e) Manages the Government Purchase Card Program and develops
pertinent HHS-wide regulatory guidance, policies, and procedures;
maintains department wide spend and refund data, among other
statistical data on the card program; conducts internal audits to
assess the program's implementation risk.
(f) Oversees contract performance through the Contractor
Performance Assessment Reporting System (CPARS) and Federal Awardee
Performance and Integrity Information System (FAPIIS).
(g) Leads industry engagement through its Industry Liaison
function.
3. The Division of Acquisition Policy, Legislation, Oversight &
Workforce (AMX2): The Office:
(a) Provides leadership in acquisitions through regulations and
policy development and implementation and workforce planning,
development, and training.
(b) Formulates Department-wide acquisition policies and procedures
governing acquisition activities, including publishing and maintaining
the HHS Acquisition Regulation (HHSAR), and providing advice and
technical assistance on matters related to HHS acquisition programs.
(c) Participates in government-wide acquisition rulemaking through
the Civilian Agency Acquisition Council.
(d) Manages workforce development initiatives for the Department's
acquisition workforce.
(e) Provides oversight of the implementation of acquisition
regulations and policies by the Department's OPDIVs and STAFFDIVs to
ensure consistent policy interpretation and application.
(f) Provides advice, oversight and support regarding operational
acquisition and business practices and issues and conducts procurement
management reviews and promotes consistent and standardized business
practices.
(g) Serves as the Department's liaison relating to acquisition
issues for OMB, Congress, GAO and the OIG.
(h) Acts as the Department's Task Order Ombudsman and Advocate for
Competition.
4. The Office of Recipient Integrity and Compliance (AMX3): The
Office:
(a) Provides leadership, guidance, and oversight of the
Department's suspension and disbarment program, and coordinates long
and short-range planning for HHS' suspension and disbarment efforts.
(b) Provides technical assistance to the Department's OPDIVs and
STAFFDIVs; evaluates effectiveness of the programs and processes;
develops pertinent HHS-wide regulatory guidance, and policies;
maintains Departmental suspension and disbarment information; and
conducts special Departmental initiatives related to recipient
integrity.
5. Office of Small & Disadvantaged Business Utilization (AMX4): The
Office:
(a) Is headed by a Director who reports directly to the Deputy
Secretary and is administratively supported by the Office of
Acquisitions.
(b) Advocates for the use of small and socioeconomic businesses as
Federal contractors pursuant to Public Law 95-507 and has
responsibility within the Department for policy, plans, and oversight
to execute the functions under Sections 8 & 15 (k) of the Small
Business Act.
(c) Provides leadership, policy, guidance, and supervision, as well
as coordinating short- and long-range strategic planning to assure that
small business vendors have a fair opportunity to compete for and are
awarded prime and subcontracts with the Department.
(d) Provides small business technical assistance to the
Department's OPDIVs and STAFFDIVs; reviews and evaluates planned
procurements to ensure that small and socioeconomic businesses are
given thorough consideration; evaluates effectiveness of the small
business programs and processes; develops pertinent HHS-wide policies,
guidance, and performance standards; drafts Federal government and
Departmental small business reports; and conducts special Departmental
initiatives related to small and socioeconomic business concerns.
(e) Manages the development and implementation of appropriate small
business vendor engagement activities that promote the utilization of
small and socioeconomic business within the HHS acquisition portfolio
as prime and subcontractors.
Delegations of Authority. Pending further redelegation, directives
or orders made by the Secretary or the ASFR, all delegations and
redelegations of authority made to officials and employees of affected
organizational
[[Page 60959]]
components will continue in them or their successors pending further
redelegations, provided they are consistent with this reorganization.
Cheryl R. Campbell,
Assistant Secretary for Administration.
[FR Doc. 2023-19165 Filed 9-5-23; 8:45 am]
BILLING CODE P
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</html>Indexed from Federal Register on September 6, 2023.
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