Notice2023-17727
Agency Information Collection Activities: Proposed Request and Comment Request
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
August 17, 2023
Issuing agencies
Social Security Administration
Full Text
<html>
<head>
<title>Federal Register, Volume 88 Issue 158 (Thursday, August 17, 2023)</title>
</head>
<body><pre>
[Federal Register Volume 88, Number 158 (Thursday, August 17, 2023)]
[Notices]
[Pages 56065-56067]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-17727]
=======================================================================
-----------------------------------------------------------------------
SOCIAL SECURITY ADMINISTRATION
[Docket No: SSA-2023-0031]
Agency Information Collection Activities: Proposed Request and
Comment Request
The Social Security Administration (SSA) publishes a list of
information collection packages requiring clearance by the Office of
Management and Budget (OMB) in compliance with Public Law 104-13, the
Paperwork Reduction Act of 1995, effective October 1, 1995. This notice
includes revisions of OMB-approved information collections.
SSA is soliciting comments on the accuracy of the agency's burden
estimate; the need for the information; its practical utility; ways to
enhance its quality, utility, and clarity; and ways to minimize burden
on respondents, including the use of automated collection techniques or
other forms of information technology. Mail, email, or fax your
comments and recommendations on the information collection(s) to the
OMB Desk Officer and SSA Reports Clearance Officer at the following
addresses or fax numbers.
(OMB) Office of Management and Budget, Attn: Desk Officer for SSA,
Fax: 202-395-6974, Email address: <a href="/cdn-cgi/l/email-protection#014e4853405e5274636c687272686e6f416e6c632f646e712f666e77"><span class="__cf_email__" data-cfemail="6b2422392a34381e09060218180204052b040609450e041b450c041d">[email protected]</span></a>.
Submit your comments online referencing Docket ID Number [SSA-2023-
0031].
(SSA) Social Security Administration, OLCA, Attn: Reports Clearance
Director, Mail Stop 3253 Altmeyer, 6401 Security Blvd., Baltimore, MD
21235, Fax: 833-410-1631, Email address: <a href="/cdn-cgi/l/email-protection#eca3bec2be899c839e989fc2af80898d9e8d828f89ac9f9f8dc28b839a"><span class="__cf_email__" data-cfemail="99d6cbb7cbfce9f6ebedeab7daf5fcf8ebf8f7fafcd9eaeaf8b7fef6ef">[email protected]</span></a>.
Or you may submit your comments online through <a href="https://www.reginfo.gov/public/do/PRAMain">https://www.reginfo.gov/public/do/PRAMain</a>, referencing Docket ID Number [SSA-
2023-0031].
I. The information collection below is pending at SSA. SSA will
submit it to OMB within 60 days from the date of this notice. To be
sure we consider your comments, we must receive them no later than
October 16, 2023. Individuals can obtain copies of the collection
instruments by writing to the above email address.
Application for a Social Security Number (SSN) Card, the Social
Security Number Application Process (SSNAP), and Internet SSN
Replacement Card (iSSNRC) Application--20 CFR 422.103--422.110--0960-
0066. SSA collects information on the SS-5 (used in the United States)
and SS-5-FS (used outside the United States) to issue original or
replacement Social Security cards. SSA also enters the application data
into the SSNAP application when issuing a card via telephone or in
person. In addition, hospitals collect the same information on SSA's
behalf for newborn children through the Enumeration at Birth (EAB)
process. In this process, parents of newborns provide hospital birth
registration clerks with information required to register these
newborns. Hospitals send this information to State Bureaus of Vital
Statistics (BVS), and they send the information to SSA's National
Computer Center. SSA then uploads the data to the SSA mainframe along
with all other enumeration data, and we assign the newborn a Social
Security number (SSN) and issue a Social Security card. The vast
majority of applications for original SSN cards utilize EAB.
In addition, the iSSNRC internet application collects information
similar to the paper SS-5 for no-change replacement SSN cards for adult
U.S. citizens. The iSSNRC modality allows certain applicants for SSN
replacement cards to complete the internet application and submit the
required evidence online rather than completing a paper Form SS-5.
Finally, oSSNAP collects information similar to that which we
collect on the paper SS-5 for no change situations, with the exception
of name change, new or replacement SSN cards for U.S. Citizens (adult
and minor children), and replacement cards only for non-U.S. citizens.
oSSNAP allows these applicants for new or replacement SSN cards to
start the application process on-line, receive a list of evidentiary
documents, and then submit the application data to SSA for further
processing by SSA employees. Applicants then visit a local SSA office
to complete the application process.
In some instances, SSA collects race and ethnicity information as
part of the SSN card application process. Response to the race and
ethnicity questions is voluntary. SSA plans to expand the EAB process
to include SSA receipt of race and ethnicity information for the
newborn and parent(s) when the parent(s) consent to release of this
voluntary information. Obtaining parental consent for this new data
will require States and Jurisdictions to add questions to collect a
newborn's race and ethnicity information. This will also require BVS to
electronically share the race and ethnicity of parent(s) and newborn,
for instances when the record shows the state or jurisdiction obtained
parental consent, consistent with the EAB process. The respondents for
this information collection are applicants for original and replacement
Social Security cards, or individuals who wish to change information in
their SSN records, who use any of the modalities described above.
Type of Request: Revision of an OMB-approved information
collection.
--------------------------------------------------------------------------------------------------------------------------------------------------------
Average
Average burden Estimated theoretical Average wait Total annual
Application scenario Number of Frequency of per response total annual hourly cost time in field opportunity cost
respondents response (minutes) burden (hours) amount office (dollars) ***
(dollars) * (minutes) **
--------------------------------------------------------------------------------------------------------------------------------------------------------
EAB Modality
--------------------------------------------------------------------------------------------------------------------------------------------------------
Hospital staff who relay the State 3,759,517 1 5 313,293 * $24.49 ** 0 *** $7,672,546
birth certificate information to the
BVS and SSA through the EAB process.
--------------------------------------------------------------------------------------------------------------------------------------------------------
[[Page 56066]]
iSSNRC Modality
--------------------------------------------------------------------------------------------------------------------------------------------------------
Adult U.S. Citizens requesting a 3,002,698 1 5 250,225 * 29.76 ** 0 *** 7,447,589
replacement card with no changes
through the iSSNRC..................
Adult U.S. Citizens requesting a 1,312 1 5 109 * 29.76 ** 0 *** 3,244
replacement card with a name change
through iSSNRC......................
--------------------------------------------------------------------------------------------------------------------------------------------------------
oSSNAP Modality
--------------------------------------------------------------------------------------------------------------------------------------------------------
Adult U.S. Citizens providing 822,104 1 5 68,509 * 29.76 ** 24 *** 11,825,136
information to receive a replacement
card through the oSSNAP\+\..........
Adult U.S. Citizens providing 37,323 1 5 3,110 * 29.76 ** 24 *** 536,841
information to receive an original
card through the oSSNAP\+\..........
Adult Non-U.S. Citizens providing 204,081 1 5 17,007 * 29.76 ** 24 *** 2,935,497
information to receive an original
card through the oSSNAP\+\..........
Adult Non-U.S. Citizens providing 84,635 1 5 7,053 * 29.76 ** 24 *** 1,217,392
information to receive a replacement
card through the oSSNAP\+\..........
--------------------------------------------------------------------------------------------------------------------------------------------------------
SSNAP/SS-5 Modality
--------------------------------------------------------------------------------------------------------------------------------------------------------
Respondents who do not have to 6,973,505 1 9 1,046,026 * 29.76 ** 24 *** 114,142,337
provide parents' SSNs...............
Respondents whom we ask to provide 207,521 1 9 31,128 * 29.76 ** 24 *** 3,396,717
parents' SSNs (when applying for
original SSN cards for children
under age 12).......................
Applicants age 12 or older who need 1,113,144 1 10 185,524 * 29.76 ** 24 *** 18,772,072
to answer additional questions so
SSA can determine whether we
previously assigned an SSN..........
Applicants asking for a replacement 6,703 1 60 6,703 * 29.76 ** 24 *** 279,268
SSN card beyond the allowable limits
(i.e., who must provide additional
documentation to accompany the
application)........................
--------------------------------------------------------------------------------------------------------------------------------------------------------
Enumeration Quality Review
--------------------------------------------------------------------------------------------------------------------------------------------------------
Authorization to SSA to obtain 500 1 15 125 * 29.76 ** 24 *** 9,672
personal information cover letter...
Authorization to SSA to obtain 500 1 15 125 * 29.76 ** 24 *** 9,672
personal information follow-up cover
letter..............................
------------------------------------------------------------------------------------------------------------------
Grand Total..........................
------------------------------------------------------------------------------------------------------------------
Totals........................... 16,213,543 .............. .............. 1,928,937 .............. .............. *** 168,247,983
--------------------------------------------------------------------------------------------------------------------------------------------------------
\+\The number of respondents for this modality is an estimate based on google analytics data for the SS-5 form downloads from SSA.Gov.
* We based this figure on average Hospital Records Clerks (<a href="https://www.bls.gov/oes/current/oes292098.htm">https://www.bls.gov/oes/current/oes292098.htm</a>), and average U.S. worker's hourly wages
(<a href="https://www.bls.gov/oes/current/oes_nat.htm">https://www.bls.gov/oes/current/oes_nat.htm</a>) as reported by the U.S. Bureau of Labor Statistics.
** We based this figure on the average FY 2021 wait times for field offices, based on SSA's current management information data.
*** This figure does not represent actual costs that SSA is imposing on recipients of Social Security payments to complete this application; rather,
these are theoretical opportunity costs for the additional time respondents will spend to complete the application. There is no actual charge to
respondents to complete the application.
II. SSA submitted the information collection below to OMB for
clearance. Your comments regarding this information collection would be
most useful if OMB and SSA receive them 30 days from the date of this
publication. To be sure we consider your comments, we must receive them
no later than September 18, 2023. Individuals can obtain copies of this
OMB clearance package by writing to the <a href="/cdn-cgi/l/email-protection#99d6cbb7cbfce9f6ebedeab7daf5fcf8ebf8f7fafcd9eaeaf8b7fef6ef"><span class="__cf_email__" data-cfemail="0d425f235f687d627f797e234e61686c7f6c636e684d7e7e6c236a627b">[email protected]</span></a>.
Missing and Discrepant Wage Reports Letter and Questionnaire--26
CFR 31.6051-2--0960-0432. Each year employers report the wage amounts
they paid their employees to the Internal Revenue Service (IRS) for tax
purposes, and separately to SSA for retirement and disability coverage
purposes. Employers should report the same figures to SSA and the IRS;
however, each year some of the employer wage reports SSA receives show
wage amounts lower than those employers report to the IRS. SSA uses
Forms SSA-L93-SM, SSA-L94-SM, SSA-95-SM, and SSA-97-SM to ensure
employees receive full credit for their wages. SSA is also creating the
online IRS/SSA Reconciliation which is a streamlined version of the
SSA-95-SM and the SSA-97-SM. The IRS/SSA Reconciliation will guide
employers to the appropriate solutions and will link the users to on-
line tools to correct issues. The respondents are employers who
reported lower wage amounts to SSA than they reported to the IRS.
Type of Request: Revision of an OMB-approved information
collection.
[[Page 56067]]
--------------------------------------------------------------------------------------------------------------------------------------------------------
Average
Average burden Estimated theoretical Total annual
Modality of completion for forms Number of Frequency of per response total annual hourly cost opportunity cost
respondents response (minutes) burden (hours) amount (dollars) **
(dollars) *
--------------------------------------------------------------------------------------------------------------------------------------------------------
SSA-95-SM and SSA-97-SM (and accompanying cover 356,800 1 30 178,400 * $29.76 ** $5,309,184
letters SSA-L93, L94) (paper version)...............
IRS/SSA Reconciliation (online version).............. 89,200 1 30 44,600 * 29.76 ** 1,327,296
--------------------------------------------------------------------------------------------------
Totals........................................... 446,000 .............. .............. 223,000 .............. 6,636,480
--------------------------------------------------------------------------------------------------------------------------------------------------------
* We based this figure on the average U.S. worker's hourly wages, as reported by Bureau of Labor Statistics data (<a href="https://www.bls.gov/oes/current/oes_nat.htm">https://www.bls.gov/oes/current/oes_nat.htm</a>).
** This figure does not represent actual costs that SSA is imposing on recipients of Social Security payments to complete this application; rather,
these are theoretical opportunity costs for the additional time respondents will spend to complete the application. There is no actual charge to
respondents to complete the application.
Dated: August 14, 2023.
Naomi Sipple,
Reports Clearance Officer, Social Security Administration.
[FR Doc. 2023-17727 Filed 8-16-23; 8:45 am]
BILLING CODE 4191-02-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on August 17, 2023.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.