Notice2023-16899
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
August 8, 2023
Issuing agencies
National Aeronautics and Space Administration
Abstract
In accordance with the requirements of the Privacy Act of 1974, the National Aeronautics and Space Administration is providing public notice of a modification to a previously announced system of records, Aircraft Crewmembers' Qualifications and Performance Records, NASA 10ACMQ. This notice incorporates updated NASA Standard Routine Uses.
Full Text
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<title>Federal Register, Volume 88 Issue 151 (Tuesday, August 8, 2023)</title>
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[Federal Register Volume 88, Number 151 (Tuesday, August 8, 2023)]
[Notices]
[Pages 53526-53528]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-16899]
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice: 23-085]
Privacy Act of 1974; System of Records
AGENCY: National Aeronautics and Space Administration (NASA)
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, the National Aeronautics and Space Administration is providing
public notice of a modification to a previously announced system of
records, Aircraft Crewmembers' Qualifications and Performance Records,
NASA 10ACMQ. This notice incorporates updated NASA Standard Routine
Uses.
DATES: Submit comments within 30 calendar days from the date of this
publication. The changes will take effect at the end of that period, if
no adverse comments are received.
ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the
Chief Information Officer, National Aeronautics and Space
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998,
<a href="/cdn-cgi/l/email-protection#8fc1cedccea2dfcec0e9e9e6eceafdcfe1eefceea1e8e0f9"><span class="__cf_email__" data-cfemail="98d6d9cbd9b5c8d9d7fefef1fbfdead8f6f9ebf9b6fff7ee">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill
Edwards-Bodmer, (757) 864-7998, <a href="/cdn-cgi/l/email-protection#8ec0cfddcfa3decfc1e8e8e7edebfccee0effdefa0e9e1f8"><span class="__cf_email__" data-cfemail="602e2133214d30212f060609030512200e0113014e070f16">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: This system notice includes minor textual
updates to NASA Standard Routine Uses and updates to system and
subsystem manager titles.
William Edwards-Bodmer,
NASA Privacy Act Officer.
SYSTEM NAME AND NUMBER:
Aircraft Crewmembers' Qualifications and Performance Records, NASA
10ACMQ.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
<bullet> Mary W. Jackson NASA Headquarters, National Aeronautics
and Space Administration (NASA), Washington, DC 20546-0001.
<bullet> Ames Research Center (NASA), Moffett Field, CA 94035-1000.
<bullet> Armstrong Flight Research Center (NASA), P.O. Box 273,
Edwards, CA 93523-0273.
<bullet> John H. Glenn Research Center at Lewis Field (NASA), 21000
Brookpark Road, Cleveland, OH 44135-3191.
<bullet> Goddard Space Flight Center (NASA), Greenbelt, MD 20771-
0001.
<bullet> Lyndon B. Johnson Space Center (NASA), Houston, TX 77058-
3696.
<bullet> John F. Kennedy Space Center (NASA), Kennedy Space Center,
FL 32899-0001.
<bullet> Langley Research Center (NASA), Hampton, VA 23681-2199.
<bullet> Marshall Space Flight Center (NASA), Huntsville, AL 35808
<bullet> Stennis Space Center (NASA), Bay Saint Louis, MS 39529.
SYSTEM MANAGER(S):
<bullet> Director, Aircraft Capability Management Office, and
Director, Institutional Safety Management Division, at NASA
Headquarters, Mary W. Jackson NASA Headquarters, National Aeronautics
and Space Administration (NASA) Washington, DC 20546-0001.
Subsystem Managers:
<bullet> Deputy Chief, Flight Control and Cockpit Integration
Branch at NASA Ames Research Center (see System Location above for
address).
<bullet> Chief, Armstrong Research Aircraft Operations Division at
NASA Armstrong Flight Research Center (see System Location above for
address).
<bullet> Head, Aeronautical Programs Branch at NASA Goddard Space
Flight Center (see System Location above for address).
<bullet> Chief, Aircraft Office at NASA Wallops Flight Facility
Center (see System Location above for address).
<bullet> Chief, Aircraft Operations Division at NASA Johnson Space
Center (see System Location above for address).
<bullet> Chief, Aircraft Operations Office at NASA Kennedy Space
Center (see System Location above for address).
<bullet> Chief, Flight Operations and Engineering Branch at NASA
Langley Research Center (see System Location above for address).
<bullet> Manager, Aviation Operations Office in Safety and Mission
Assurance at Marshall Space Flight Center (see System Location above
for address).
<bullet> Manager, Range and Aviation Operations Management Office
at Stennis Space Center (see System Location above for address).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
<bullet> 51 U.S.C. 20113(a)--Powers of the Administration in
performance of functions to make and promulgate rules and regulations.
<bullet> 44 U.S.C. 3101--Records management by agency heads;
general duties.
<bullet> 41 CFR 102.33--Management of Government Aircraft.
PURPOSE(S) OF THE SYSTEM:
Records in this system are used to document flight crew, including
UAS operators, experience and currency as well as itineraries and
passenger manifests in case of accidents or requests.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains information on Crewmembers of NASA aircraft,
including (1) NASA employees; (2) employees from other agencies and
military detailees working at NASA; (3) active or retired astronauts;
(4) contractor personnel; and (5) other space flight personnel on
temporary or extended duty at NASA.
CATEGORIES OF RECORDS IN THE SYSTEM:
This System contains: (1) Records of experience, and currency
(e.g., flight hours day, night, and instrument), types of approaches
and landings, crew position, type of aircraft, flight check ratings and
related examination results, and training performed; and (2) flight
itineraries and passenger manifests.
RECORD SOURCE CATEGORIES:
Individuals, training schools or instructors, medical units or
doctors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES
OF USERS AND PURPOSES OF SUCH USES:
Any disclosures of information will be compatible with the purpose
for which the Agency collected the information. Under the following
routine uses that are unique to this system of records, information in
this system may be disclosed:
1. To this system of records may be granted to Federal, State, or
local agencies or to foreign governments in cases of accident
investigations, including mishap and collateral investigations.
2. To Federal, State, or local agencies, companies, or governments
requesting qualifications of crewmembers prior to authorization to
participate in their flight programs, or to Federal, State, or local
agencies, companies, or governments whose crewmembers may participate
in NASA's flight programs.
3. To the public or in press releases either by prior approval of
the individual, or in the case of public release of information from
mishap or collateral investigation reports, pursuant to NASA
regulations at 14 CFR part 1213.
[[Page 53527]]
In addition, information may be disclosed under the following NASA
Standard Routine Uses:
1. Law Enforcement--When a record on its face, or in conjunction
with other information, indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order, disclosure may be made to the appropriate
agency, whether Federal, foreign, State, local, or tribal, or other
public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation, or order, if NASA determines by
careful review that the records or information are both relevant and
necessary to any enforcement, regulatory, investigative or prosecutive
responsibility of the receiving entity.
2. Certain Disclosures to Other Agencies--A record from this SOR
may be disclosed to a Federal, State, or local agency maintaining
civil, criminal, or other relevant enforcement information or other
pertinent information, such as current licenses, if necessary, to
obtain information relevant to an NASA decision concerning the hiring
or retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
3. Certain Disclosures to Other Federal Agencies--A record from
this SOR may be disclosed to a Federal agency, in response to its
request, for a matter concerning the hiring or retention of an
employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter.
4. Department of Justice--A record from this SOR may be disclosed
to the Department of Justice when a) NASA, or any component thereof; or
b) any employee of NASA in his or her official capacity; or c) any
employee of NASA in his or her individual capacity where the Department
of Justice has agreed to represent the employee; or d) the United
States, where NASA determines that litigation is likely to affect NASA
or any of its components, is a party to litigation or has an interest
in such litigation, and by careful review, the use of such records by
the Department of Justice is deemed by NASA to be relevant and
necessary to the litigation.
5. Courts--A record from this SOR may be disclosed in an
appropriate proceeding before a court, grand jury, or administrative or
adjudicative body, when NASA determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant and necessary to the proceeding.
6. Response to an Actual or Suspected Compromise or Breach of
Personally Identifiable Information--A record from this SOR may be
disclosed to appropriate agencies, entities, and persons when (1) NASA
suspects or has confirmed that there has been a breach of the system of
records; (2) NASA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, NASA
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with NASA's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
7. Contractors--A record from this SOR may be disclosed to
contractors, grantees, experts, consultants, students, volunteers, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government, when
necessary to accomplish a NASA function related to this SOR.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to NASA employees.
8. Members of Congress--A record from this SOR may be disclosed to
a Member of Congress or to a Congressional staff member in response to
an inquiry of the Congressional office made at the written request of
the constituent about whom the record is maintained.
9. Disclosures to Other Federal Agencies in Response to an Actual
or Suspected Compromise or Breach of Personally Identifiable
Information--A record from this SOR may be disclosed to another Federal
agency or Federal entity, when NASA determines that information from
this system of records is reasonably necessary to assist the recipient
agency or entity in (1) responding to a suspected or confirmed breach
or (2) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
10. National Archives and Records Administration--A record from
this SOR may be disclosed as a routine use to the officers and
employees of the National Archives and Records Administration (NARA)
pursuant to records management inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
11. Audit--A record from this SOR may be disclosed to another
agency, or organization for purpose of performing audit or oversight
operations as authorized by law, but only such information as is
necessary and relevant to such audit or oversight function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are maintained as hard-copy documents and on
electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved from the system by aircrew identifier.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records for other than astronauts are maintained in Agency files
and destroyed 5 years after crewmember separates from NASA in
accordance with NASA Records Retention Schedules (NRRS), Schedule 8
Item 32. Records of crewmembers who are astronauts are permanent and
will be transferred to the National Archives in accordance with NRRS,
Schedule 8 Item 34.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Electronic records are maintained on secure NASA servers and
protected in accordance with all Federal standards and those
established in NASA regulations at 14 CFR 1212.605. Additionally,
server and data management environments employ infrastructure
encryption technologies both in data transmission and at rest on
servers. Electronic messages sent within and outside of the Agency that
convey sensitive data are encrypted and transmitted by staff via pre-
approved electronic encryption systems as required by NASA policy.
Approved security plans are in place for information systems containing
the records in accordance with the Federal Information Security
Management Act of 2002 (FISMA) and OMB Circular A-130, Management of
Federal Information Resources. Only authorized
[[Page 53528]]
personnel requiring information in the official discharge of their
duties are authorized access to records through approved access or
authentication methods. Access to electronic records is achieved only
from workstations within the NASA Intranet or via a secure Virtual
Private Network (VPN) connection that requires two-factor hardware
token authentication or via employee PIV badge authentication from
NASA-issued computers. Non-electronic records are secured in locked
rooms or locked file cabinets.
RECORD ACCESS PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
CONTESTING RECORD PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
NOTIFICATION PROCEDURES:
In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations,
information may be obtained by contacting in person or in writing the
system or subsystem manager listed above at the location where the
records are created and/or maintained. Requests must contain the
identifying data concerning the requester, e.g., first, middle and last
name; date of birth; description and time periods of the records
desired. NASA Regulations also address contesting contents and
appealing initial determinations regarding records access.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 79937.
74 FR 50247.
72 FR 55817.
64 FR 69556.
63 FR 4290.
[FR Doc. 2023-16899 Filed 8-7-23; 8:45 am]
BILLING CODE 7510-13-P
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