Notice2023-14351
Privacy Act of 1974; System of Records
Primary source
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Published
July 7, 2023
Issuing agencies
State Department
Abstract
The Email Archive Management Records, State-01, which is being rescinded, captures all emails and attachments that interact with a Department of State email account and stores them in a secure repository that allows for search, retrieval, and view when necessary. Additionally, the Department of State, by separate Federal Register notice, will also be rescinding the Final Rule associated with State- 01.
Full Text
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<title>Federal Register, Volume 88 Issue 129 (Friday, July 7, 2023)</title>
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[Federal Register Volume 88, Number 129 (Friday, July 7, 2023)]
[Notices]
[Pages 43409-43410]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-14351]
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DEPARTMENT OF STATE
[Public Notice: 12108]
Privacy Act of 1974; System of Records
AGENCY: Department of State.
ACTION: Rescindment of a system of records notice.
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SUMMARY: The Email Archive Management Records, State-01, which is being
rescinded, captures all emails and attachments that interact with a
Department of State email account and stores them in a secure
repository that allows for search, retrieval, and view when necessary.
Additionally, the Department of State, by separate Federal Register
notice, will also be rescinding the Final Rule associated with State-
01.
DATES: On December 12, 2017, the Department of State published a notice
in the Federal Register (82 FR 58477) creating Email Archive Management
Records, State-01.
ADDRESSES: Questions can be submitted by mail, email, or by calling
Eric F. Stein, the Senior Agency Official for Privacy on (202) 485-
2051. If mail,
[[Page 43410]]
please write to: U.S Department of State; Office of Global Information
Systems, A/GIS; Room 4534, 2201 C St. NW, Washington, DC 20520. If
email, please address the email to the Senior Agency Official for
Privacy, Eric F. Stein, at <a href="/cdn-cgi/l/email-protection#1c4c6e756a7d7f655c6f687d6879327b736a"><span class="__cf_email__" data-cfemail="3d6d4f544b5c5e447d4e495c4958135a524b">[email protected]</span></a>. Please write ``Email
Archive Management Records, State-01'' on the envelope or the subject
line of your email.
FOR FURTHER INFORMATION CONTACT: Eric F. Stein, Senior Agency Official
for Privacy; U.S. Department of State; Office of Global Information
Services, A/GIS; Room 4534, 2201 C St. NW, Washington, DC 20520 or by
calling on (202) 485-2051.
SUPPLEMENTARY INFORMATION: Email Archive Management Records, State-01
must be rescinded because the characteristics of the system as it
exists do not render the eRecords Archive a system of records within
the meaning of 5 U.S.C. 552a. The millions of emails, diplomatic
cables, and other files that the system ingests are not ``records'' as
defined by section 552a(a)(4), as they are not grouped by personal
identifier and are not records ``about'' the individuals incidentally
mentioned in the files. eRecords is not a ``system of records'' as
defined by section 552a(a)(5) because it (1) does not index files by
personal identifier and (2) is not used to retrieve data by using a
personal identifier. Information collected incidentally through
eRecords is included in other ``systems of records.''
SYSTEM NAME AND NUMBER:
Email Archive Management Records, State-01.
HISTORY:
Email Archive Management Records, State-01, was previously
published at 85 FR 13482.
Eric F. Stein,
Deputy Assistant Secretary, Global Information Services (A/GIS), U.S.
Department of State.
[FR Doc. 2023-14351 Filed 7-6-23; 8:45 am]
BILLING CODE 4710-24-P
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</html>Indexed from Federal Register on July 7, 2023.
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