Notice2023-11153
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
May 25, 2023
Effective
July 5, 2023
Issuing agencies
Farm Credit Administration
Abstract
Pursuant to the provisions of the Privacy Act of 1974, as amended, notice is hereby given that the Farm Credit Administration (FCA or Agency) is amending an existing system of records, FCA-16-- Examiner Training and Education Records--FCA. The Examiner Training and Education Records--FCA system is used to track pre-commissioned examiners' training and progression towards becoming commissioned examiners. The Agency is updating the notice to rename and broaden the overall purpose of the system, including maintaining performance related information for FCA examiners and is updating the categories of records and individuals maintained in the system to reflect that modified purpose.
Full Text
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<title>Federal Register, Volume 88 Issue 101 (Thursday, May 25, 2023)</title>
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[Federal Register Volume 88, Number 101 (Thursday, May 25, 2023)]
[Notices]
[Pages 33876-33878]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-11153]
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FARM CREDIT ADMINISTRATION
Privacy Act of 1974; System of Records
AGENCY: Farm Credit Administration.
[[Page 33877]]
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, notice is hereby given that the Farm Credit Administration
(FCA or Agency) is amending an existing system of records, FCA-16--
Examiner Training and Education Records--FCA. The Examiner Training and
Education Records--FCA system is used to track pre-commissioned
examiners' training and progression towards becoming commissioned
examiners. The Agency is updating the notice to rename and broaden the
overall purpose of the system, including maintaining performance
related information for FCA examiners and is updating the categories of
records and individuals maintained in the system to reflect that
modified purpose.
DATES: You may send written comments on or before June 26, 2023. FCA
filed an amended System Report with Congress and the Office of
Management and Budget on April 20, 2023. This notice will become
effective without further publication on July 5, 2023 unless modified
by a subsequent notice to incorporate comments received from the
public.
ADDRESSES: We offer a variety of methods for you to submit your
comments. For accuracy and efficiency reasons, commenters are
encouraged to submit comments by email or through the FCA's website. As
facsimiles (fax) are difficult for us to process and achieve compliance
with section 508 of the Rehabilitation Act, we are no longer accepting
comments submitted by fax. Regardless of the method you use, please do
not submit your comment multiple times via different methods. You may
submit comments by any of the following methods:
<bullet> Email: Send us an email at <a href="/cdn-cgi/l/email-protection#ea988f8dc789858787aa8c898bc48d859c"><span class="__cf_email__" data-cfemail="295b4c4e044a464444694f4a48074e465f">[email protected]</span></a>.
<bullet> FCA website: <a href="http://www.fca.gov">http://www.fca.gov</a>. Click inside the ``I want
to . . .'' field, near the top of the page; select ``comment on a
pending regulation'' from the dropdown menu; and click ``Go.'' This
takes you to an electronic public comment form.
<bullet> Mail: Kevin Kramp, Director, Office of Regulatory Policy,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
You may review copies of comments we receive at our office in
McLean, Virginia, or from our website at <a href="http://www.fca.gov">http://www.fca.gov</a>. Once you
are in the website, click inside the ``I want to . . .'' field, near
the top of the page; select ``find comments on a pending regulation''
from the dropdown menu; and click ``Go.'' This will take you to the
Comment Letters page, where you can select the SORN for which you would
like to read public comments. The comments will be posted as submitted
but, for technical reasons, items such as logos and special characters
may be omitted. Identifying information that you provide, such as phone
numbers and addresses, will be publicly available. However, we will
attempt to remove email addresses to help reduce internet spam.
FOR FURTHER INFORMATION CONTACT: Jane Virga, Privacy Act Officer, Farm
Credit Administration, McLean, Virginia 22102-5090, (703) 883-4020, TTY
(703) 883-4019.
SUPPLEMENTARY INFORMATION: This publication satisfies the requirement
of the Privacy Act of 1974 that agencies publish a system of records
notice in the Federal Register when there is a revision, change, or
addition to the system of records. The substantive changes and
modifications to the currently published version of FCA-16--Examiner
Training and Education Records--FCA include:
1. Updating the name of the system to reflect the expanded
purpose--FCA-16--FCA Examiner Career Management, Training, and
Performance Feedback Records--FCA.
2. Updating the categories of records to ensure they are consistent
with the updated purpose.
3. Updating the categories of individuals to ensure they are
consistent with the updated purpose.
4. Expanding and clarifying how records may be stored and
retrieved.
The amended system of records is: FCA-16--Examiner Records--FCA. As
required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, FCA sent
notice of this proposed system of records to the Office of Management
and Budget, the Committee on Oversight and Government Reform of the
House of Representatives, and the Committee on Homeland Security and
Governmental Affairs of the Senate. The notice is published in its
entirety below.
System Name and Number:
FCA-16--Examiner Career Management, Training, and Performance
Feedback Records--FCA.
Security Classification:
Unclassified.
System Location:
Office of Examination, Farm Credit Administration, 1501 Farm Credit
Drive, McLean, VA 22102-5090.
System Manager(s):
Director, Office of Examination, Farm Credit Administration, 1501
Farm Credit Drive, McLean, VA 22102-5090.
Authority for Maintenance of The System:
12 U.S.C. 2243, 2252.
Purpose(S) of The System:
FCA uses information in this system of records to (i) track pre-
commissioned examiners' training and progression towards becoming
commissioned examiners; (ii) collect and maintain performance feedback
on examination activities and projects; and (iii) collect and maintain
records related to the FCA Office of Examination examiner career
development program.
Categories of Individuals Covered by The System:
Current and former FCA pre-commissioned and commissioned examiners,
and their supervisors.
Categories of Records in The System:
This system contains information about FCA pre-commissioned and
commissioned examiners related to career development, training and
education history, and progress towards commissioning. Records include
but are not limited to: (a) individual name, employee ID number, or
similar; (b) employment related information including title, position,
grade, start date, supervisor's name, and performance reports; (c)
skills inventory form, professional licensees, certifications and
memberships, training program record, formal training record, and
results of commissioning test. Certain records included in an
examiner's file are considered copies and are accounted for in OPM's
government-wide system of records notice, OPM/GOVT-1--General Personnel
Records, as well as FCA-1 and FCA-19. In some cases, this notice
incorporates by reference but does not repeat all the information
contained in those systems.
Record Source Categories:
Current and former FCA examiners that are the subject of the
record, the examiner's supervisor, examiners-in-charge from
examinations where the FCA examiner served as a team member; members of
the examiner's supervision panel, and other current and former FCA
employees with knowledge of the FCA examiner's performance on a
specific examination or project, or their skills or knowledge as it
pertains to their role as an FCA examiner.
[[Page 33878]]
Routine Uses of Records Maintained in The System, Including Categories
of Users and Purposes of Such Uses:
See the ``General Statement of Routine Uses'' (64 FR 8175).
Disclosure to consumer reporting agencies:
None.
Policies and Practices for Storage of Records:
Records are maintained in files folders as well as electronically
in a computerized database.
Policies and Practices for Retrieval of Records:
Records are retrieved by name.
Policies and Procedures for Retention and Disposal of Records:
Records are retained in accordance with the National Archives and
Records Administration's General Records Schedule requirements, and
with the FCA Comprehensive Records Schedule.
Administrative, Technical, and Physical Safeguards:
FCA implements multiple layers of security to ensure access to
records is limited to those with need-to-know in support of their
official duties. Records are physically safeguarded in a secured
environment using locked file rooms, file cabinets, or locked offices
and other physical safeguards. Computerized records are safeguarded
through use of user roles, passwords, firewalls, encryption, and other
information technology security measures.
Record Access Procedures:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
Contesting Record Procedures:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
Notification Procedures:
Address inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, McLean, VA 22102-5090.
Exemptions Promulgated for The System:
None.
History:
Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875.
Vol. 70, No. 183/Thursday, September 22, 2005, page 55621.
Vol. 85, No. 148/Friday, July 31, 2020, page 46100.
Dated: May 22, 2023.
Ashley Waldron,
Secretary, Farm Credit Administration Board.
[FR Doc. 2023-11153 Filed 5-24-23; 8:45 am]
BILLING CODE 6705-01-P
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