Notice2023-09204
Privacy Act of 1974; System of Records
Primary source
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Published
May 2, 2023
Effective
May 2, 2023
Issuing agencies
Federal Deposit Insurance Corporation
Abstract
In accordance with the Privacy Act of 1974, as amended, the FDIC proposes to establish a new FDIC system of records titled FDIC- 041, "Personal Information Allowing Network Operations (PIANO)." This system of records maintains information collected from individuals that interact with FDIC information technology resources, including FDIC employees, FDIC contractors, FDIC volunteers, FDIC interns, Federal and State financial regulator employees, financial institution employees, and other members of the public. FDIC collects and maintains the information necessary in this system of records to support and facilitate the approval, monitoring, and disabling of access by individuals that interact with FDIC information technology resources. We hereby publish this notice for comment on the proposed action.
Full Text
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<title>Federal Register, Volume 88 Issue 84 (Tuesday, May 2, 2023)</title>
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[Federal Register Volume 88, Number 84 (Tuesday, May 2, 2023)]
[Notices]
[Pages 27509-27511]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-09204]
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FEDERAL DEPOSIT INSURANCE CORPORATION
Privacy Act of 1974; System of Records
AGENCY: Federal Deposit Insurance Corporation (FDIC).
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
FDIC proposes to establish a new FDIC system of records titled FDIC-
041, ``Personal Information Allowing Network Operations (PIANO).'' This
system of records maintains information collected from individuals that
interact with FDIC information technology resources, including FDIC
employees, FDIC contractors, FDIC volunteers, FDIC interns, Federal and
State financial regulator employees, financial institution employees,
and other members of the public. FDIC collects and maintains the
information necessary in this system of records to support and
facilitate the approval, monitoring, and disabling of access by
individuals that interact with FDIC information technology resources.
We hereby publish this notice for comment on the proposed action.
DATES: This action will become effective on May 2, 2023. The routine
uses in this action will become effective June 1, 2023, unless the FDIC
makes changes based on comments received. Written comments should be
submitted on or before June 1, 2023.
ADDRESSES: Interested parties are invited to submit written comments
identified by Privacy Act Systems of Records (FDIC-041) by any of the
following methods:
<bullet> Agency Website: <a href="https://www.fdic.gov/resources/regulations/federal-register-publications/">https://www.fdic.gov/resources/regulations/federal-register-publications/</a>. Follow the instructions for
submitting comments on the FDIC website.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#eb888486868e859f98ab8d8f8288c58c849d"><span class="__cf_email__" data-cfemail="88ebe7e5e5ede6fcfbc8eeece1eba6efe7fe">[email protected]</span></a>. Include ``Comments-SORN (FDIC-
041)'' in the subject line of communication.
<bullet> Mail: James P. Sheesley, Assistant Executive Secretary,
Attention: Comments-SORN (FDIC-041), Legal Division, Office of the
Executive Secretary, Federal Deposit Insurance Corporation, 550 17th
Street NW, Washington, DC 20429.
<bullet> Hand Delivery: Comments may be hand-delivered to the guard
station at the rear of the 17th Street NW building (located on F Street
NW), on business days between 7:00 a.m. and 5:00 p.m.
<bullet> Public Inspection: Comments received, including any
personal information provided, may be posted without change to https://
www.fdic.gov/resources/regulations/federal-register-
[[Page 27510]]
publications/. Commenters should submit only information that the
commenter wishes to make available publicly. The FDIC may review,
redact, or refrain from posting all or any portion of any comment that
it may deem to be inappropriate for publication, such as irrelevant or
obscene material. The FDIC may post only a single representative
example of identical or substantially identical comments, and in such
cases will generally identify the number of identical or substantially
identical comments represented by the posted example. All comments that
have been redacted, as well as those that have not been posted, that
contain comments on the merits of this document will be retained in the
public comment file and will be considered as required under all
applicable laws. All comments may be accessible under the Freedom of
Information Act (FOIA).
FOR FURTHER INFORMATION CONTACT: Shannon Dahn, Chief, Privacy Program,
703-516-5500, <a href="/cdn-cgi/l/email-protection#5d2d2f342b3c3e241d3b39343e733a322b"><span class="__cf_email__" data-cfemail="2b5b59425d4a48526b4d4f4248054c445d">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: FDIC conducts much of its business
electronically and must ensure that its information technology
resources operate in a secure and proper manner, which includes
controlling and monitoring access to its information technology
resources to ensure that access is restricted to authorized
individuals. Accordingly, FDIC collects and maintains information in
this system of records to support and facilitate the approval,
monitoring, and disabling of access for individuals that interact with
FDIC information technology resources, which includes FDIC employees,
FDIC contractors, FDIC volunteers, FDIC interns, Federal and State
financial regulator employees, financial institution employees, and
other members of the public. This newly established system will be
included in FDIC's inventory of record systems.
SYSTEM NAME AND NUMBER:
Personal Information Allowing Network Operations, FDIC-041.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are centrally maintained at FDIC, 550 17th Street NW,
Washington, DC 20429. There are instances where records may be
maintained at other secure locations, as well as on secure servers
maintained by third-party service providers for the FDIC.
SYSTEM MANAGER(S):
Deputy Director, Infrastructure and Operations Services Branch,
Division of Information Technology, FDIC, 3501 Fairfax Drive,
Arlington, VA 22226.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 9, Corporate Powers, of the Federal Deposit Insurance Act
(12 U.S.C. 1819).
PURPOSE(S) OF THE SYSTEM:
The information in the system is being collected to support and
facilitate the approval, monitoring, and disabling of access for
individuals that interact with FDIC information technology resources.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Categories of individuals covered by this system of records include
all individuals that interact with FDIC information technology
resources, including FDIC employees, FDIC contractors, FDIC volunteers,
FDIC interns, Federal and State financial regulator employees,
financial institution employees, and other members of the public.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include: Records related to the
authentication and verification of a user, which includes name, email
address, government issued identification numbers, photographs of
government-issued IDs, to include all personal information and images
on the IDs, Social Security number (SSN), phone number, postal address,
verification transaction ID, verification pass/fail indicator, date and
time of verification transaction, user roles, justification for access,
date of separation, trainings status and other prerequisites, and
status codes associated with the verification transaction data, names,
phone numbers of other contacts, and positions or business/
organizational affiliations and titles of individuals who can verify
that the individual seeking access has a need for access as well as
other contact information provided to FDIC that is derived from other
sources to facilitate access to FDIC information technology resources.
Logs of activity when interacting with FDIC information technology
resources, including, but not limited to, network user ID, password,
date and time of access, internet Protocol (IP) address of the device
used for access, Media Access Control (MAC) address of the device used
for access, hash files, and equipment used to access FDIC's network.
RECORD SOURCE CATEGORIES:
Information in this system is obtained from individuals, entities,
and/or information already in other FDIC records systems.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside the FDIC
as a routine use as follows:
(1) To appropriate Federal, State, local and foreign authorities
responsible for investigating or prosecuting a violation of, or for
enforcing or implementing a statute, rule, regulation, or order issued,
when the information indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order issued pursuant thereto;
(2) To a court, magistrate, or other administrative body in the
course of presenting evidence, including disclosures to counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal proceedings, when the FDIC
is a party to the proceeding or has a significant interest in the
proceeding, to the extent that the information is determined to be
relevant and necessary;
(3) To a congressional office in response to an inquiry made by the
congressional office at the request of the individual who is the
subject of the record;
(4) To appropriate agencies, entities, and persons when (a) the
FDIC suspects or has confirmed that there has been a breach of the
system of records; (b) the FDIC has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
the FDIC (including its information systems, programs, and operations),
the Federal Government, or national security; and (c) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the FDIC's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm;
(5) To another Federal agency or Federal entity, when the FDIC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach, or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its
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information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach;
(6) To contractors, agents, or other authorized individuals
performing work on a contract, service, cooperative agreement, job, or
other activity on behalf of the FDIC or Federal Government and who have
a need to access the information in the performance of their duties or
activities;
(7) To third parties providing remote or in-person authentication
and identity proofing services, as necessary to authenticate and/or
identity proof an individual for access to an FDIC service or
application.
(8) To sponsors, employers, contractors, facility operators,
experts, and consultants in connection with establishing an access
account for an individual or maintaining appropriate points of contact
and when necessary to accomplish a FDIC need related to this system of
records;
(9) To Federal agencies such as Office of Personnel Management, the
Merit Systems Protection Board, the Office of Management and Budget,
Federal Labor Relations Authority, Government Accountability Office,
and the Equal Employment Opportunity Commission in the fulfillment of
these agencies' official duties.
(10) To international, Federal, State and local, Tribal, or private
entities for the purpose of the regular exchange of business contact
information in order to facilitate collaboration for official business.
(11) To a Federal agency, organization, or individual for the
purpose of performing audit or oversight operations as authorized by
law.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored in electronic media and in paper format in
secure facilities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are indexed and may be retrieved by a variety of fields,
including, but not limited to, name, username, email address, business
affiliation, or other data fields previously identified in this SORN.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records may be maintained for as long as six years following the
termination of an individual's FDIC user account in accordance with
approved records retention schedules.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are protected from unauthorized access and improper use
through administrative, technical, and physical security measures.
Administrative safeguards include written guidelines on handling
personal information, including agency-wide procedures for safeguarding
personally identifiable information. In addition, all FDIC staff are
required to take annual privacy and security training. Technical
security measures within FDIC include restrictions on computer access
to authorized individuals who have a legitimate need to know the
information; required use of strong passwords that are frequently
changed; multi-factor authentication for remote access and access to
many FDIC network components; use of encryption for certain data types
and transfers; firewalls and intrusion detection applications; and
regular review of security procedures and best practices to enhance
security. Physical safeguards include restrictions on building access
to authorized individuals, security guard service, and maintenance of
records in lockable offices and filing cabinets.
RECORD ACCESS PROCEDURES:
Individuals wishing to request access to records about them in this
system of records should submit their request online through <a href="https://www.securerelease.us/">https://www.securerelease.us/</a>. Individuals will be required to provide proof of
identity, a detailed description of the records they seek, including
the time period when the records were created and other supporting
information where possible. Alternatively, individuals may provide a
request in writing to the FDIC FOIA & Privacy Act Group, 550 17th
Street NW, Washington, DC 20429, or email <a href="/cdn-cgi/l/email-protection#6c090a03050d2c0a08050f420b031a"><span class="__cf_email__" data-cfemail="98fdfef7f1f9d8fefcf1fbb6fff7ee">[email protected]</span></a>. Requests must
include full name, address, and verification of identity in accordance
with FDIC regulations at 12 CFR part 310.
CONTESTING RECORD PROCEDURES:
Individuals wishing to contest or request an amendment to their
records in this system of records should submit their request online
through <a href="https://www.securerelease.us/">https://www.securerelease.us/</a>. Individuals will be required to
provide proof of identity, a detailed description of the records they
seek, including the time period when the records were created and other
supporting information where possible, and the reason for amendment or
correction. Alternatively, individuals can provide a request in writing
to the FDIC FOIA & Privacy Act Group, 550 17th Street NW, Washington,
DC 20429, or email <a href="/cdn-cgi/l/email-protection#dfbab9b0b6be9fb9bbb6bcf1b8b0a9"><span class="__cf_email__" data-cfemail="7f1a1910161e3f191b161c51181009">[email protected]</span></a>. Requests must specify the
information being contested, the reasons for contesting it, and the
proposed amendment to such information in accordance with FDIC
regulations at 12 CFR part 310.
NOTIFICATION PROCEDURES:
Individuals wishing to know whether this system contains
information about them should submit their request online through
<a href="https://www.securerelease.us/">https://www.securerelease.us/</a>. Individuals will be required to provide
proof of identity, a detailed description of the records they seek,
including the time period when the records were created and other
supporting information where possible. Alternatively, individuals can
provide a request in writing to the FDIC FOIA & Privacy Act Group, 550
17th Street NW, Washington, DC 20429, or email <a href="/cdn-cgi/l/email-protection#fc999a93959dbc9a98959fd29b938a"><span class="__cf_email__" data-cfemail="f194979e9890b197959892df969e87">[email protected]</span></a>. Requests
must include full name, address, and verification of identity in
accordance with FDIC regulations at 12 CFR part 310.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Federal Deposit Insurance Corporation.
Dated at Washington, DC, on April 25, 2023.
James P. Sheesley,
Assistant Executive Secretary.
[FR Doc. 2023-09204 Filed 5-1-23; 8:45 am]
BILLING CODE 6714-01-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.