Notice2023-07847
Privacy Act of 1974: Systems of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
April 13, 2023
Effective
May 15, 2023
Issuing agencies
National Credit Union Administration
Abstract
Pursuant to the Privacy Act of 1974, the National Credit Union Administration (NCUA) gives notice of a new Privacy Act system of records. The new system is NCUA-27, NCUA General Support System Records. This system consists of information collected to provide authorized individuals with access to NCUA information technology resources.
Full Text
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<title>Federal Register, Volume 88 Issue 71 (Thursday, April 13, 2023)</title>
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[Federal Register Volume 88, Number 71 (Thursday, April 13, 2023)]
[Notices]
[Pages 22484-22486]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2023-07847]
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NATIONAL CREDIT UNION ADMINISTRATION
Privacy Act of 1974: Systems of Records
AGENCY: National Credit Union Administration (NCUA).
ACTION: Notice of a new system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974, the National Credit Union
Administration (NCUA) gives notice of a new Privacy Act system of
records. The new system is NCUA-27, NCUA General Support System
Records. This system consists of information collected to provide
authorized individuals with access to NCUA information technology
resources.
DATES: Submit comments on or before May 15, 2023. This system will be
effective immediately, and routine uses will be effective on May 15,
2023.
ADDRESSES: You may submit comments by any of the following methods, but
please send comments by one method only:
<bullet> Federal eRulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
Follow the instructions for submitting comments.
<bullet> NCUA website: <a href="http://www.ncua.gov/RegulationsOpinionsLaws/proposed_regs/proposed_regs.html">http://www.ncua.gov/RegulationsOpinionsLaws/proposed_regs/proposed_regs.html</a>. Follow the instructions for
submitting comments.
<bullet> Fax: (703) 518-6319. Use the subject line described above
for email.
<bullet> Mail: Address to Melane Conyers-Ausbrooks, Secretary of
the Board, National Credit Union Administration, 1775 Duke Street,
Alexandria, Virginia 22314-3428.
<bullet> Hand Delivery/Courier: Same as mail address.
FOR FURTHER INFORMATION CONTACT: Jennifer Chemel, Attorney-Advisor,
Office of General Counsel, the National Credit Union Administration,
1775 Duke Street, Alexandria, Virginia 22314.
SUPPLEMENTARY INFORMATION: This notice informs the public of the NCUA's
proposal to establish and maintain a new system of records in
accordance with the Privacy Act of 1974. The information collected in
the NCUA-27 system of records consists of information collected for the
purpose of providing authorized individuals with access to NCUA
information technology resources.
The format of NCUA-27 aligns with the guidance set forth in Office
of Management and Budget Circular A-108.
By the National Credit Union Administration Board on April 10,
2023.
Melane Conyers-Ausbrooks,
Secretary of the Board.
SYSTEM NAME AND NUMBER:
NCUA-27, NCUA General Support System Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
National Credit Union Administration, 1775 Duke Street, Alexandria,
VA 22314-3428.
SYSTEM MANAGER(S):
Chief Information Officer, National Credit Union Administration,
1775 Duke Street, Alexandria, Virginia 22314-3428.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 1751 et seq. and 40 U.S.C. 11331.
PURPOSE(S) OF THE SYSTEM:
The information in the system is being collected to enable the NCUA
to provide authorized individuals access to NCUA information technology
resources. The system enables the NCUA to maintain account information
required for approved access to information technology, lists of
individuals seeking or receiving access to NCUA information technology
or equipment, and lists of individuals who are appropriate
organizational points of contact. The information will also be used for
administrative purposes to ensure quality control, performance, and
improving management processes.
[[Page 22485]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Categories of individuals covered by this system include all
persons who are authorized to access NCUA information technology
resources, including: (1) Employees, contractors, and any lawfully
designated representatives of federal, state, territorial, tribal, or
local government agencies or entities, in furtherance of the NCUA's
mission; (2) individuals who have business with the NCUA and who have
provided personal information in order to facilitate access to NCUA
information technology resources; and (3) individuals who are points of
contact provided for government business, operations, or programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system may contain data relating to individuals,
including but not limited to: name; telephone numbers, including
business, cellular, and home numbers; level of access; home or other
provided address for the receipt of issued IT equipment or resources;
email addresses of senders and recipients; records of access to NCUA
computers and networks including equipment issued, user ID and
passwords, date(s) and time(s) of access, IP address of access, logs of
internet activity and records on the authentication of the access
request; records of identity management related to individual user's
request including universal resource locator of individual's chosen
identity assurance certificate provider and response from certificate
provider of positive or negative authentication; and positions or
titles of contacts, their business or organizational affiliations, and
other contact information provided to the NCUA that is derived from
other sources to facilitate authorized access to NCUA Information
Technology resources. The information in this system includes
information relating to system access and does not include the data
held within the systems or information technology resources to which
access or interaction is sought.
RECORD SOURCE CATEGORIES:
Information in this system is obtained from individuals and
entities associated with or granted access to NCUA information
technology resources.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the NCUA as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
1. If a record in a system of records indicates a violation or
potential violation of civil or criminal law or a regulation, and
whether arising by general statute or particular program statute, or by
regulation, rule, or order, the relevant records in the system or
records may be disclosed as a routine use to the appropriate agency,
whether federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation,
or order issued pursuant thereto.
2. A record from a system of records may be disclosed as a routine
use to a member of Congress or to a congressional staff member in
response to an inquiry from the congressional office made at the
request of the individual about whom the record is maintained;
3. Records in a system of records may be disclosed as a routine use
to the Department of Justice, when: (a) NCUA, or any of its components
or employees acting in their official capacities, is a party to
litigation; or (b) Any employee of NCUA in his or her individual
capacity is a party to litigation and where the Department of Justice
has agreed to represent the employee; or (c) The United States is a
party in litigation, where NCUA determines that litigation is likely to
affect the agency or any of its components, is a party to litigation or
has an interest in such litigation, and NCUA determines that use of
such records is relevant and necessary to the litigation, provided,
however, that in each case, NCUA determines that disclosure of the
records to the Department of Justice is a use of the information
contained in the records that is compatible with the purpose for which
the records were collected.
4. Records in a system of records may be disclosed as a routine use
in a proceeding before a court or adjudicative body before which NCUA
is authorized to appear (a) when NCUA or any of its components or
employees are acting in their official capacities; (b) where NCUA or
any employee of NCUA in his or her individual capacity has agreed to
represent the employee; or (c) where NCUA determines that litigation is
likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and NCUA determines
that use of such records is relevant and necessary to the litigation,
provided, however, NCUA determines that disclosure of the records is
compatible with the purpose for which the records were collected.
5. A record from a system of records may be disclosed to
contractors, experts, consultants, and the agents thereof, and others
performing or working on a contract, service, cooperative agreement, or
other assignment for NCUA when necessary to accomplish an agency
function. Individuals provided information under this routine use are
subject to the same Privacy Act requirements and limitations on
disclosure as are applicable to NCUA employees.
6. Records may be disclosed to the Department of Homeland Security
(DHS) if captured in an intrusion detection system used by NCUA and DHS
pursuant to a DHS cybersecurity program that monitors internet traffic
to and from federal government computer networks to prevent
cybersecurity incidents;
7. A record from a system of records may be disclosed to
appropriate agencies, entities, and persons when (1) NCUA suspects or
has confirmed that the security or confidentiality of information in
the system of records has been compromised; (2) NCUA has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by NCUA or another agency or
entity) that rely upon the compromised information; and (3) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with NCUA's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
8. To another Federal agency or Federal entity, when the NCUA
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records and backups are stored on secure servers,
approved by NCUA's Office of the Chief Information Officer (OCIO), and
accessed only by authorized personnel.
[[Page 22486]]
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrievable by a variety of fields including the
individual's name or username.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are maintained and disposed in accordance with the General
Records Retention Schedules issued by the National Archives and Records
Administration (NARA).
ADMINISTRATIVE, TECHNICAL AND PHYSICAL SAFEGUARDS:
NCUA has implemented the appropriate administrative, technical, and
physical controls in accordance with the Federal Information Security
Modernization Act of 2014, Public Law 113-283, S. 2521, and NCUA's
information security policies to protect the confidentiality,
integrity, and availability of the information system and the
information contained therein. Access is limited only to individuals
authorized through NIST-compliant Identity, Credential, and Access
Management policies and procedures. The records are maintained behind a
layered defensive posture consistent with all applicable federal laws
and regulations, including Office of Management and Budget Circular A-
130 and NIST Special Publication 800-37.
RECORD ACCESS PROCEDURES:
Individuals wishing access to their records should submit a written
request to the Senior Agency Official for Privacy, NCUA, 1775 Duke
Street, Alexandria, VA 22314, and provide the following information:
1. Full name.
2. Any available information regarding the type of record involved.
3. The address to which the record information should be sent.
4. You must sign your request.
Attorneys or other persons acting on behalf of an individual must
provide written authorization from that individual for the
representative to act on their behalf. Individuals requesting access
must also comply with NCUA's Privacy Act regulations regarding
verification of identity and access to records (12 CFR 792.55).
CONTESTING RECORD PROCEDURES:
Individuals wishing to request an amendment to their records should
submit a written request to the Senior Agency Official for Privacy,
NCUA, 1775 Duke Street, Alexandria, VA 22314, and provide the following
information:
1. Full name.
2. Any available information regarding the type of record involved.
3. A statement specifying the changes to be made in the records and
the justification therefore.
4. The address to which the response should be sent.
5. You must sign your request.
Attorneys or other persons acting on behalf of an individual must
provide written authorization from that individual for the
representative to act on their behalf.
NOTIFICATION PROCEDURES:
Individuals wishing to learn whether this system of records
contains information about them should submit a written request to the
Senior Agency Official for Privacy, NCUA, 1775 Duke Street, Alexandria,
VA 22314, and provide the following information:
1. Full name.
2. Any available information regarding the type of record involved.
3. The address to which the record information should be sent.
4. You must sign your request.
Attorneys or other persons acting on behalf of an individual must
provide written authorization from that individual for the
representative to act on their behalf. Individuals requesting access
must also comply with NCUA's Privacy Act regulations regarding
verification of identity and access to records (12 CFR 792.55).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a new system.
[FR Doc. 2023-07847 Filed 4-12-23; 8:45 am]
BILLING CODE 7535-01-P
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</html>Indexed from Federal Register on April 13, 2023.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.