Notice2022-27992
Notice of New System of Records; Response to Comments
Primary source
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Published
December 23, 2022
Effective
September 30, 2022
Issuing agencies
Postal Service
Abstract
The United States Postal Service[supreg] (USPS) is responding to public comments regarding the creation of a new Customer Privacy Act System of Records (SOR) 845.000, Commercial Mail Receiving Agency (CMRA) Records. This new SOR was created to consolidate all CMRA paper and electronic records under one new and dedicated SOR in support of a future planned initiative to centralize CMRA records into an electronic database and improve the security of the In-Person enrollment process. There will be no changes to the new system of records or to the effective date of September 30, 2022, in light of public comments received.
Full Text
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<title>Federal Register, Volume 87 Issue 246 (Friday, December 23, 2022)</title>
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[Federal Register Volume 87, Number 246 (Friday, December 23, 2022)]
[Notices]
[Pages 79005-79006]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-27992]
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POSTAL SERVICE
Notice of New System of Records; Response to Comments
AGENCY: Postal Service[supreg].
ACTION: Notice of new system of records; response to comments.
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SUMMARY: The United States Postal Service[supreg] (USPS) is responding
to public comments regarding the creation of a new Customer Privacy Act
System of Records (SOR) 845.000, Commercial Mail Receiving Agency
(CMRA) Records. This new SOR was created to consolidate all CMRA paper
and electronic records under one new and dedicated SOR in support of a
future planned initiative to centralize CMRA records into an electronic
database and improve the security of the In-Person enrollment process.
There will be no changes to the new system of records or to the
effective date of September 30, 2022, in light of public comments
received.
DATES: The new Customer Privacy Act SOR, USPS 845.000, Commercial Mail
[[Page 79006]]
Receiving Agency (CMRA) Records, Document Citation 87 FR 53512, was
originally scheduled to be effective on September 30, 2022, without
further notice. After review and evaluation of comments received, the
Postal Service has found that no substantive changes to the system of
records is required, and that the effective date for the new SOR should
proceed as scheduled to meet Privacy Act requirements.
FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, via
<a href="/cdn-cgi/l/email-protection#b4c1c7c4c7c4c6ddc2d5d7cdd2d1d0c6d1d3dadbc0ddd7d1f4c1c7c4c79ad3dbc2"><span class="__cf_email__" data-cfemail="ec999f9c9f9c9e859a8d8f958a89889e898b828398858f89ac999f9c9fc28b839a">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: On August 30, 2022, the Postal Service
published a Federal Register notice about its intent to create a new
system of records, USPS SOR 845.000, CMRA Records, to provide notice to
the public and to support the future planned initiative to centralize
CMRA records into an electronic database and improve the security of
the In-Person enrollment process. The publication of an SOR in the
Federal Register complies with Privacy Act requirements to promote
transparency and provide notice to individuals about the maintenance of
a System of Records by a Federal agency, including but not limited to
information that will be collected and stored, what it will be used
for, the authority for collection and usage of the information, how the
information may be disclosed and how long it will be retained.
The Postal Service provides the following responses to the comments
received pursuant to its Federal Register notice, Document Citation 87
FR 53512, for the creation of the new SOR, USPS 845.000, Commercial
Mail Receiving Agency (CMRA) Records. The Postal Service is voluntarily
responding to the questions below that are not directly related to the
content or effective date of the CMRA SOR, but rather to the future
implementation of the new CMRA Customer Registration Database (CRD)
program initiative.
Question 1: What is the expected rollout time for implementation of
the SOR, and what transition period will be granted to CMRAs to comply
with the Notice?
Response: The effective date of the CMRA SOR is separate and
distinct from the planned implementation and roll-out dates for the
Commercial Mail Receiving Agency (CMRA) Customer Registration Database
(CRD) program initiative. Due to the nature and context of the
question, the Postal Service interprets this question to ask about the
CMRA program. The Postal Service plans to launch the new Commercial
Mail Receiving Agency (CMRA) Customer Registration Database (CRD) in
the middle of calendar year 2023. The USPS anticipates a 9-month
implementation period following an initial pilot.
Question 2: Is the Business Customer Gateway portal ready for
usage?
Response: The Business Customer Gateway (BCG) is already an
established application. The CMRA CRD is a new application that will
launch in the middle of calendar year 2023.
Question 3: How will this (implementation plans) be communicated to
the CMRA owners and managers?
Response: Each CMRA owner will receive mailed information from the
Postal Service detailing the procedures for registration and access to
the new CMRA CRD during the implementation period.
Question 4: We wish to clarify whether under the Notice, only the
back end of the CMRA enrollment process will be enhanced by requiring
the CMRA to upload the information stated on the USPS Form 1583 to the
SOR via the BCG, or will walk-in and Remote Online Notary (RON)
procedures be affected as well?
Response: The planned CMRA CRD program initiative does not
eliminate the option for walk in or notary certification of PS Form
1583. Instead, the new process disclosed in the CMRA SOR supports the
future initiative, which replaces the current paper-based system of
record, with an online repository of the information contained on PS
Form 1583.
Question 5: Is USPS 845.000 replacing the current notarized USPS
Form 1583 process, or will it only enhance the alternative in-person
option which shall continue to run alongside the current notarized USPS
Form 1583 process?
Response: The CMRA CRD program initiative is replacing the current
paper-based system at the Postal Service with an online repository of
the information contained on PS Form 1583.
Question 6: Under the Notice, will notarization of the USPS Form
1583 continue to serve as the final requirement for approval of the
CMRA account of the customer, or will the enhancement include the USPS
applying further supervision for inspection/verification/validation
purposes via the SOR to potentially reject enrolled customers who have
submitted IDs and a notarized USPS Form 1583?
Response: Notarization of the USPS PS Form 1583 is not a
requirement for approval of a CMRA customer account. The notarization
of USPS Form 1583 is, and will remain, an option for an applicant of a
CMRA customer account who is not able to sign their application in the
presence of the CMRA owner/manager.
However, as part of the administration of the CMRA program, the
Postal Service will periodically inspect and verify identification
documents for accurate data entry and refer inaccurate entries back to
the Commercial Mail Receiving Agency (CMRA) for correction. A Private
Mailbox (PMB) may be closed for failure to provide accurate
identification information or illegal activity.
Question 7: Once the SOR is established and CMRA customer data will
be electronically accessible and verifiable to the USPS and CMRA via
the SOR and BCG, will the SOR enhancement allow CMRA customers (e.g.
people with multiple homes/businesses) to enroll for multiple CMRA
accounts at different CMRA locations based upon the original (and
valid) ID documentation already approved and uploaded to the SOR for
the customer's initial enrollment, or will customers need to notarize a
separate USPS Form 1583 and submit IDs for each CMRA account they wish
to open?
Response: The CMRA program will require the completion of a
separate PS Form 1583 for each rented PMB.
Sarah Sullivan,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2022-27992 Filed 12-22-22; 8:45 am]
BILLING CODE 7710-12-P
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