Notice2022-26593
Privacy Act of 1974; System of Records
Primary source
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Published
December 7, 2022
Effective
December 7, 2022
Issuing agencies
National Intelligence, Office of the National Director
Abstract
ODNI provides notice that it is establishing a new Privacy Act system of records identified as ODNI-23, "Workforce Health and Safety Records." ODNI proposed to add a new system of records to its inventory of records systems subject to the Privacy Act of 1974, as amended. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register the existence and character of records maintained by the agency. This new system of records is titled, "Workforce Health and Safety Records."
Full Text
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<title>Federal Register, Volume 87 Issue 234 (Wednesday, December 7, 2022)</title>
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[Federal Register Volume 87, Number 234 (Wednesday, December 7, 2022)]
[Notices]
[Pages 75069-75071]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-26593]
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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
Privacy Act of 1974; System of Records
AGENCY: Office of the Director of National Intelligence.
ACTION: Notice of a new system of records.
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SUMMARY: ODNI provides notice that it is establishing a new Privacy Act
system of records identified as ODNI-23, ``Workforce Health and Safety
Records.'' ODNI proposed to add a new system of records to its
inventory of records systems subject to the Privacy Act of 1974, as
amended. This action is necessary to meet the requirements of the
Privacy Act to publish in the Federal Register the existence and
character of records maintained by the agency. This new system of
records is titled, ``Workforce Health and Safety Records.''
DATES: This new System of Records will go into effect on December 7,
2022, unless comments are received that result in a contrary
determination. Routine uses applicable to ODNI-23, ``Workforce Health
and Safety Records,'' will go into effect 30 days after date of
publication.
ADDRESSES: You many submit comments by any of the following methods:
Email: <a href="/cdn-cgi/l/email-protection#b9cdcbd8d7cac9d8cbdcd7dac0f9ddd7d097ded6cf"><span class="__cf_email__" data-cfemail="1b6f697a75686b7a697e7578625b7f7572357c746d">[email protected]</span></a>. Mail: Director, Information Management
Office, Chief Operating Officer, ODNI, Washington, DC 20511.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act, 5 U.S.C. 552a,
the ODNI is establishing a new system ofrecords, ODNI-23, ``Workforce
Health and Safety Records.'' The ODNI is committed to providing all
ODNI personnel and visitors to and occupants of ODNI spaces or
facilities with a safe and healthy environment. When necessary, the
ODNI may develop and institute additional safety measures to protect
its workforce and those individuals entering ODNI facilities. The ODNI
will collect and maintain information in accordance with the
Rehabilitation Act of 1973 and regulations and guidance published by
the U.S. Occupational Safety and Health Administration, the U.S. Equal
Employment Opportunity Commission, and the U.S. Centers for Disease
Control and Prevention.
SYSTEM NAME AND NUMBER:
Workforce Health and Safety Records (ODNI-23).
SECURITY CLASSIFICATION:
The classification of records in this system ranges from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
SYSTEM MANAGER(S):
Chief Operating Officer (COO), ODNI, Washington, DC 20511.
[[Page 75070]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 3002-3231;
Federal workforce safety requirements, including the Occupational
Safety and Health Act of 1970; Executive Order 12196, ``Occupational
Safety and Health Programs for Federal Employees;'' 29 U.S.C. 668; 5
U.S.C. 7902; Americans with Disabilities Act of 1990, as amended; the
Rehabilitation Act of 1973, as amended; Federal laws related to a
specific public health emergency or public health threats, including,
Executive Order 13991, ``Protecting the Federal Workforce and Requiring
Mask-Wearing,'' Executive Order 13994, ``Ensuring a Data-Driven
Response to COVID-19 and Future High-Consequence Public Health
Threats,'' Executive Order 14042, ``Ensuring Adequate COVID Safety
Protocols for Federal Contractors,'' and Executive Order 14043,
``Requiring Coronavirus Disease 2019 Vaccination for Federal
Employees;'' 22 U.S.C. 2680b; National Defense Authorization Act for FY
2022, Public Law 117-81, Sec. 6603.
PURPOSE(S) OF THE SYSTEM:
ODNI may use the information collected (1) to facilitate the
provision and enforcement of health safety protocols to ODNI workforce
personnel and visitors to and occupants of ODNI spaces and facilities;
(2) to inform individuals who may have been in proximity of a disease,
illness, or other public health threat; (3) to identify the medical
status of individuals to prevent such disease or illness from
spreading; (4) to facilitate the provision of a reasonable
accommodation or lawful exception to a public health safety
requirement; (5) to facilitate reporting or tracking of medical testing
results or screening results related to a public health or safety
threat; (6) to determine and report the aggregate number of individuals
compliant with a public health or safety requirement or the number of
staff that received a legal exception and accommodation to a
requirement; and (7) to properly process associated business, security,
or human resources requirements, to include investigation into the
facts and circumstances regarding exposure to a disease, illness, or
other public health threat, reimbursement of approved expenses, claims
for workers' compensation or other medical care or treatment,
authorized administrative leave, new hires, and enforcement or
disciplinary actions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former ODNI personnel and family members, including
cadre employees, staff reserve, Highly Qualified Experts, military,
detailees, Intergovernmental Personnel Act detailees, appointees, and
interns; applicants for ODNI employment; visitors and assignees to and
occupants of ODNI spaces and facilities; and contractors providing
support to ODNI or inside ODNI spaces and facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records maintained in this system may include full name; agency
identification number (AIN); biographical and contact information;
worksite and job information; supervisor's name and contact
information; date(s) and circumstances of the individual's suspected or
actual exposure to disease, illness, or public health threat, which may
include medical symptoms, attire, location, and exposure information
where the individual may have contracted, been exposed to, or spread
the disease, illness or public health threat; information directly
related to an individual's potential disease, injury, or illness, e.g.,
vaccination status, testing results/information, previous medical
symptoms, diagnoses, treatments, source of exposure and study
participation; vaccination records, including the date, type, and dose
of vaccine administered and any boosters; information relevant to a
request for a reasonable accommodation or exception to public health
safety requirements, e.g., medical or religious exception for
vaccination; records relating to compliance with health safety
protocols or policies; information relating to health safety and
disease mitigation measures, including contact tracing, temperature
screening, quarantines, and other symptom screening questionnaires or
records; business records, which may include receipts or insurance
explanation of benefits, required for reimbursement of authorized
expenses; human resource data associated with authorized administrative
leave, workers' compensation claims, new hires, and enforcement or
disciplinary process.
RECORD SOURCE CATEGORIES:
Records may be obtained from individuals; personnel at medical
facilities when written permission is granted by the individual;
individuals with direct or indirect knowledge about participation in
public health safety requirements; individuals responsible for
implementing or enforcing health safety protocols, associated human
resources processes, to include hiring and disciplinary, mitigation
measures, or other health safety requirements; security systems
monitoring access to ODNI facilities, such as video surveillance,
turnstiles, and access logs; ODNI internal systems; and property
management companies responsible for managing ODNI facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, ODNI may disclose information contained in this system
of records if the disclosure is compatible with the purpose for which
the record was collected pursuant to the ``Routine Uses Applicable to
More Than One ODNI Privacy Act System of Records,'' Subpart C of ODNI's
Privacy Act Regulation published at 32 CFR part 1701 (73 FR 16531,
16541) and incorporated by reference (see also <a href="http://www.dni.gov">http://www.dni.gov</a>).
ODNI may also disclose information contained in this system ofrecords
if the disclosure is compatible with the purpose for which the record
was collected under the following additional routine use:
(i) A record from the Workforce Health and Safety Records system of
records maintained by ODNI may be disclosed as a routine use to an
individual's employer to provide information about the individual's
health status, safety practices, or compliance with health and safety
protocols when disclosure is necessary to maintain the safety and
security of USG facilities.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records are stored in secure file-servers on secure
private cloud-based systems that are connected only to a government
network.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records in this system are retrieved by name or other unique
identifier.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR Chapter 12, Subchapter B-
Records Management, these records are covered by the National Archives
and Records Administration (NARA) General Records Schedule (ORS) 2.7,
Workforce Health and Safety Records. All records will be retained and
disposed of according to the applicable NARA ORS provisions.
[[Page 75071]]
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in secure government-managed
facilities with access limited to authorized personnel. Physical
security protections include guards and locked facilities requiring
badges and passwords for access. Records are accessed only by current
government-authorized personnel whose official duties require access to
the records. Electronic authorization and authentication of users is
required at all points before any system information can be accessed.
Safeguards are in place to monitor and audit access. System backup is
maintained separately.
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request and have
it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, ertifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management Office, Chief
Operating Officer, Office of the Director of National Intelligence,
Washington, DC 20511. Regulations governing access to one's records or
for appealing an initial determination concerning access to records are
contained in the ODNI regulation implementing the Privacy Act, 32 CFR
part 1701 (73 FR 16531).
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
ODNI at the address and according to the requirements set forth above
under the heading ``Record Access Procedures.'' Regulations governing
access to and amendment of one's records or for appealing an initial
determination concerning access or amendment of records are contained
in the ODNI regulation implementing the Privacy Act, 32 CFR part 1701
(73 FR 16531).
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to ODNI at the address and according to the
requirements set forth above under the heading ``Record Access
Procedures.''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The Privacy Act authorizes ODNI to exempt records contained in this
system of records from the requirements of subsections (c)(3), (d),
(e)(l), (e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(l) and (k)(5).
HISTORY:
None.
In accordance with 5 U.S.C. 552a(r), ODNI has provided a report of
this revision to the Office of Management and Budget and to Congress.
Dated: November 30, 2022.
Gregory M. Koch,
Director, Information Management Office, Chief Operating Officer,
Office of the Director of National Intelligence.
[FR Doc. 2022-26593 Filed 12-6-22; 8:45 am]
BILLING CODE 9500-01-P
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</html>Indexed from Federal Register on December 7, 2022.
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