Notice2022-24775
Privacy Act of 1974; Matching Program
Primary source
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Published
November 15, 2022
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
In accordance with the Privacy Act of 1974, as amended, the Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Child Support Enforcement (OCSE), is providing notice of a re-established matching program between HHS/ACF/OCSE and state workforce agencies (SWA) administering the Unemployment Compensation benefits program (UC). The matching program compares SWA records with new hire and quarterly wage information maintained in the National Directory of New Hires (NDNH), the outcomes that help SWAs administer their UC programs.
Full Text
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<title>Federal Register, Volume 87 Issue 219 (Tuesday, November 15, 2022)</title>
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[Federal Register Volume 87, Number 219 (Tuesday, November 15, 2022)]
[Notices]
[Pages 68500-68501]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-24775]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Privacy Act of 1974; Matching Program
AGENCY: Office of Child Support Enforcement, Administration for
Children and Families, Department of Health and Human Services.
ACTION: Notice of a re-established matching program.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Department of Health and Human Services (HHS), Administration for
Children and Families (ACF), Office of Child Support Enforcement
(OCSE), is providing notice of a re-established matching program
between HHS/ACF/OCSE and state workforce agencies (SWA) administering
the Unemployment Compensation benefits program (UC). The matching
program compares SWA records with new hire and quarterly wage
information maintained in the National Directory of New Hires (NDNH),
the outcomes that help SWAs administer their UC programs.
DATES: The deadline for comments on this notice is December 15, 2022.
The re-established matching program will commence no sooner than 30
days after publication of this notice, provided no comments are
received that warrant a change to this notice. The matching program
will be conducted for an initial term of 18 months (from approximately
January 19, 2023, through July 18, 2024) and, within 3 months of
expiration, may be renewed for one additional year if the parties make
no change to the matching program and certify that the program has been
conducted in compliance with the agreement.
ADDRESSES: Interested parties may submit written comments on this
notice to Venkata Kondapolu, Director, Division of Federal Systems,
Office of Child Support Enforcement, Administration for Children and
Families, by email at <a href="/cdn-cgi/l/email-protection#5026353e3b3124317e3b3f3e3431203f3c25103133367e3838237e373f26"><span class="__cf_email__" data-cfemail="c2b4a7aca9a3b6a3eca9adaca6a3b2adaeb782a3a1a4ecaaaab1eca5adb4">[email protected]</span></a> or by mail at Mary
E. Switzer Building, 330 C St. SW, 5th Floor, Washington, DC 20201.
Comments received will be available for public inspection at this
address from 9 a.m. to 5 p.m. ET, Monday through Friday.
FOR FURTHER INFORMATION CONTACT: General questions about the matching
program may be submitted to Venkata Kondapolu, Director, Division of
Federal Systems, Office of Child Support Enforcement, Administration
for Children and Families, by email at <a href="/cdn-cgi/l/email-protection#cabcafa4a1abbeabe4a1a5a4aeabbaa5a6bf8aaba9ace4a2a2b9e4ada5bc"><span class="__cf_email__" data-cfemail="9aecfff4f1fbeefbb4f1f5f4fefbeaf5f6efdafbf9fcb4f2f2e9b4fdf5ec">[email protected]</span></a>,
by mail at Mary E. Switzer Building, 330 C St. SW, 5th Floor,
Washington, DC 20201, or by telephone at 202-260-4712.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5
U.S.C. 552a), provides certain
[[Page 68501]]
protections for individuals applying for and receiving federal
benefits. The law governs the use of computer matching by federal
agencies when records in a system of records contain information about
individuals that are retrieved by name or other personal identifiers or
are matched with records of other federal, state, or local government
records. The Privacy Act requires agencies involved in a matching
program to:
1. Obtain approval of a Computer Matching Agreement, prepared in
accordance with the Privacy Act, by the Data Integrity Board of any
federal agency participating in a matching program.
2. Enter into a written Computer Matching Agreement.
3. Provide a report of the matching program to Congress and the
Office of Management and Budget (OMB), and make it available to the
public, as required by 5 U.S.C. 552a(o), (u)(3)(A), and (u)(4).
4. Publish a notice of the matching program in the Federal Register
as required by 5 U.S.C. 552a(e)(12) after OMB and Congress complete
their review of the report, as provided by OMB Circular A-108.
5. Notify the individuals whose information will be used in the
matching program that the information they provide is subject to
verification through matching, as required by 5 U.S.C. 552a(o)(1)(D).
6. Verify match findings before suspending, terminating, reducing,
or making a final denial of an individual's benefits or payments or
taking other adverse action against the individual, as required by 5
U.S.C. 552a(p).
This matching program complies with these requirements.
Tanguler Gray,
Commissioner, OCSE.
Participating Agencies: The agencies participating in the matching
program are OCSE (source agency) and state agencies administering the
Unemployment Compensation (UC) benefits program (non-federal agencies).
Authority for Conducting the Matching Program: The authority for
conducting the matching program is contained in section 453(j)(8) of
the Social Security Act (42 U.S.C. 653(j)(8)).
Purpose(s): The purpose of the matching program is to provide each
SWA with new hire and quarterly wage information from OCSE's National
Directory of New Hires (NDNH) system of records pertaining to adult UC
applicants and recipients resulting from comparing client name and
Social Security number combinations in the SWA's files to information
in the NDNH. The match results assist the SWAs in establishing or
verifying an individual's eligibility for assistance, reducing payment
errors, and maintaining program integrity, including determining
whether duplicate participation exists or if the applicant or recipient
resides in another state. The SWAs may also use the NDNH information
for secondary purposes, such as updating UC recipients' reported
participation in work activities, updating recipients' and their
employers' contact information, administering the SWAs' tax compliance
function, and complying with U.S. Department of Labor (DOL) reporting
requirements.
Categories of Individuals: The categories of individuals involved
in the matching program are adult members of households who have
applied for or receive UC benefits.
Categories of Records: The categories of records involved in the
matching program that may include personal identifiers are new hire,
quarterly wage, and unemployment insurance information. The specific
data elements that will be provided to OCSE in a state agency input
file are:
<bullet> Name
<bullet> Social Security number
The state agency will use a unique code in the Passback Data field
of the input file to identify the specific authorized purpose for the
record being submitted for NDNH matching.
OCSE will compare the Social Security numbers in the state agency
input file to the Social Security numbers in the NDNH, and will provide
the state agency with any available new hire, and quarterly wage
information in the NDNH pertaining to the individuals whose records are
contained in the state agency input file. The NDNH data elements OCSE
will return to the state agency are as follows:
A. New Hire File
<bullet> New hire processed date
<bullet> Employee name and address
<bullet> Employee date and state of hire
<bullet> Federal and state employer identification numbers
<bullet> Department of Defense code
<bullet> Employer name and address
<bullet> Transmitter agency code
<bullet> Transmitter state code
<bullet> Transmitter state or agency name
B. Quarterly Wage File
<bullet> Quarterly wage processed date
<bullet> Employee name
<bullet> Federal and state employer identification numbers
<bullet> Department of Defense code
<bullet> Employer name and address
<bullet> Employee wage amount
<bullet> Quarterly wage reporting period
<bullet> Transmitter agency code
<bullet> Transmitter state code
<bullet> Transmitter state or agency name
System(s) of Records: The NDNH data used in this matching program
will be disclosed from the following OCSE system of records, as
authorized by routine use 13: ``OCSE National Directory of New Hires,''
System No. 09-80-0381; 87 FR 3553 (January 24, 2022).
[FR Doc. 2022-24775 Filed 11-14-22; 8:45 am]
BILLING CODE 4184-42-P
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