Notice2022-24771
Privacy Act of 1974; Matching Program
Primary source
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Published
November 15, 2022
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
In accordance with the Privacy Act of 1974, as amended, the Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Child Support Enforcement (OCSE) is providing notice of a re-established matching program between HHS/ ACF/OCSE and state agencies administering the Temporary Assistance for Needy Families (TANF) program. The matching program compares state TANF agency records with new hire, quarterly wage, and unemployment insurance information maintained in the National Directory of New Hires (NDNH). The outcomes of the comparisons help state agencies to establish and verify eligibility for applicants and recipients of TANF benefits, reduce TANF benefit errors, and maintain program integrity.
Full Text
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<title>Federal Register, Volume 87 Issue 219 (Tuesday, November 15, 2022)</title>
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[Federal Register Volume 87, Number 219 (Tuesday, November 15, 2022)]
[Notices]
[Pages 68501-68503]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-24771]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Privacy Act of 1974; Matching Program
AGENCY: Office of Child Support Enforcement, Administration for
Children and Families, Department of Health and Human Services.
ACTION: Notice of a re-established matching program.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Department of Health and Human Services (HHS), Administration for
Children and Families (ACF), Office of Child Support Enforcement (OCSE)
is providing notice of a re-established matching program between HHS/
ACF/OCSE and state agencies administering the Temporary Assistance for
Needy Families (TANF) program. The matching program compares state TANF
agency records with new hire, quarterly wage, and unemployment
insurance information maintained in the National Directory of New Hires
(NDNH). The outcomes of the comparisons help state agencies to
establish and verify eligibility for applicants and recipients of TANF
benefits, reduce TANF benefit errors, and maintain program integrity.
DATES: The deadline for comments on this notice is December 15, 2022.
The re-established matching program will commence no sooner than 30
days after publication of this notice, provided no comments are
received that warrant a change to this notice. The matching program
will be conducted for an initial term of 18 months (from approximately
January 19, 2023, through July 18, 2024) and, within 3 months of
expiration, may be renewed for one additional year if the parties make
no change to the matching program and certify that the program has been
conducted in compliance with the agreement.
[[Page 68502]]
ADDRESSES: Interested parties may submit written comments on this
notice to Venkata Kondapolu, Director, Division of Federal Systems,
Office of Child Support Enforcement, Administration for Children and
Families, by email at <a href="/cdn-cgi/l/email-protection#483e2d2623293c29662327262c293827243d08292b2e6620203b662f273e"><span class="__cf_email__" data-cfemail="9ceaf9f2f7fde8fdb2f7f3f2f8fdecf3f0e9dcfdfffab2f4f4efb2fbf3ea">[email protected]</span></a> or by mail at Mary
E. Switzer Building, 330 C St. SW, 5th Floor, Washington, DC 20201.
Comments received will be available for public inspection at this
address from 9 a.m. to 5 p.m. ET, Monday through Friday.
FOR FURTHER INFORMATION CONTACT: General questions about the matching
program may be submitted to Venkata Kondapolu, Director, Division of
Federal Systems, Office of Child Support Enforcement, Administration
for Children and Families, by email at <a href="/cdn-cgi/l/email-protection#99effcf7f2f8edf8b7f2f6f7fdf8e9f6f5ecd9f8faffb7f1f1eab7fef6ef"><span class="__cf_email__" data-cfemail="cfb9aaa1a4aebbaee1a4a0a1abaebfa0a3ba8faeaca9e1a7a7bce1a8a0b9">[email protected]</span></a>,
by mail at Mary E. Switzer Building, 330 C St. SW, 5th Floor,
Washington, DC 20201, or by telephone at 202-260-4712.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5
U.S.C. 552a), provides certain protections for individuals applying for
and receiving federal benefits. The law governs the use of computer
matching by federal agencies when records in a system of records
contains information about individuals that are retrieved by name or
other personal identifier or are matched with records of other federal,
state, or local government records. The Privacy Act requires agencies
involved in a matching program to:
1. Obtain approval of a Computer Matching Agreement, prepared in
accordance with the Privacy Act, by the Data Integrity Board of any
federal agency participating in a matching program.
2. Enter into a written Computer Matching Agreement.
3. Provide a report of the matching program to Congress and the
Office of Management and Budget (OMB) and make it available to the
public, as required by 5 U.S.C. 552a(o), (u)(3)(A), and (u)(4).
4. Publish a notice of the matching program in the Federal Register
as required by 5 U.S.C. 552a(e)(12) after OMB and Congress complete
their review of the report, as provided by OMB Circular A-108.
5. Notify the individuals whose information will be used in the
matching program that the information they provide is subject to
verification through matching, as required by 5 U.S.C. 552a(o)(1)(D).
6. Verify match findings before suspending, terminating, reducing,
or making a final denial of an individual's benefits or payments, or
taking other adverse action against the individual, as required by 5
U.S.C. 552a(p).
This matching program complies with these requirements.
Tanguler Gray,
Commissioner, OCSE.
Participating Agencies
The agencies participating in the matching program are OCSE (source
agency) and state agencies administering the Temporary Assistance for
Needy Families (TANF) program (non-federal agencies).
Authority for Conducting the Matching Program
The authority for conducting the matching program is contained in
section 453(j)(3) of the Social Security Act (42 U.S.C. 653(j)(3)).
Purpose(s)
The purpose of the matching program is to provide each
participating state agency administering TANF with new hire, quarterly
wage, and unemployment insurance information from OCSE's NDNH system of
records to assist them in establishing or verifying TANF applicants'
and recipients' eligibility for assistance, reducing payment errors,
and maintaining program integrity, including determining whether
duplicate participation exists, or if the applicant or recipient
resides in another state. The state TANF agencies may also use the NDNH
information to update the recipients' reported participation in work
activities and recipients' and their employers' contact information
maintained by the state TANF agencies.
Categories of Individuals
The categories of individuals involved in the matching program are
adult members of households who have applied for or receive TANF
benefits.
Categories of Records
The categories of records involved in the matching program that may
include personal identifiers are new hire, quarterly wage, and
unemployment insurance information. The specific data elements that
will be provided to OCSE in a state agency input file are:
[squ] Submitting state code (two-digit Federal Information Processing
Standard code)
[squ] Date stamp (input file transmission date)
[squ] TANF caseload month and year of adult TANF applicants and
recipients
[squ] Adult TANF applicant/recipient's Social Security number
[squ] Adult TANF applicant/recipient's first, middle (optional), and
last name
[squ] Name/Social Security number verification request
Optional
Passback data (state agency information used to identify
individuals within the input file to be returned on the output file)
Same state data indicator (indicates whether the state agency
requests NDNH new hire, quarterly wage, or unemployment insurance even
if the information was provided by that same state)
OCSE will compare the Social Security numbers in the state agency
input file to the Social Security numbers in the NDNH and will provide
the state agency with any available new hire, quarterly wage, and
available unemployment insurance information in the NDNH pertaining to
the individuals whose records are contained in the state agency input
file. The NDNH data elements that OCSE will return to the state agency
are as follows:
A. New Hire File
New hire processed date
Employee name and address
Employee date and state of hire
Federal and state employer identification numbers
Department of Defense code
Employer name and address
Transmitter agency code
Transmitter state code
Transmitter state or agency name
B. Quarterly Wage File
Quarterly wage processed date
Employee name
Federal and state employer identification numbers
Department of Defense code
Employer name and address
Employee wage amount
Quarterly wage reporting period
Transmitter agency code
Transmitter state code
Transmitter state or agency name
C. Unemployment Insurance File
Unemployment insurance processed date
Claimant name and address
Claimant benefit amount
Unemployment insurance reporting period
Transmitter state code
Transmitter state or agency name
System(s) of Records
The NDNH data used in this matching program will be disclosed from
the following OCSE system of records, as authorized by routine use 8:
``OCSE National Directory of New Hires,''
[[Page 68503]]
System No. 09-80-0381; 87 FR 3553 (January 24, 2022).
[FR Doc. 2022-24771 Filed 11-14-22; 8:45 am]
BILLING CODE 4184-42-P
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