Notice2022-23342
Proposed Information Collection Activity; Monitoring and Compliance for Office of Refugee Resettlement Care Provider Facilities (Office of Management and Budget #: 0970-0564)
Primary source
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Published
October 26, 2022
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services, is inviting public comments on the proposed collection. The request consists of several forms that allow the ORR Unaccompanied Children (UC) Program to enhance monitoring efforts at care provider facilities that are not licensed by the state, as well as continue standard monitoring activities that ensure care provider facilities are in compliance with federal and state laws and regulations, licensing and accreditation standards, ORR policies and procedures, and child welfare standards. This notice invites comments on forms that were recently submitted for emergency review and approval, and additional proposed forms.
Full Text
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<title>Federal Register, Volume 87 Issue 206 (Wednesday, October 26, 2022)</title>
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[Federal Register Volume 87, Number 206 (Wednesday, October 26, 2022)]
[Notices]
[Pages 64798-64801]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-23342]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Proposed Information Collection Activity; Monitoring and
Compliance for Office of Refugee Resettlement Care Provider Facilities
(Office of Management and Budget #: 0970-0564)
AGENCY: Office of Refugee Resettlement, Administration for Children and
Families, U.S. Department of Health and Human Services.
ACTION: Request for public comments.
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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services, is inviting public comments on the proposed collection. The
request consists of several forms that allow the ORR Unaccompanied
Children (UC) Program to enhance monitoring efforts at care provider
facilities that are not licensed by the state, as well as continue
standard monitoring activities that ensure care provider facilities are
in compliance with federal and state laws and regulations, licensing
and accreditation standards, ORR policies and procedures, and child
welfare standards. This notice invites comments on forms that were
recently submitted for emergency review and approval, and additional
proposed forms.
DATES: In compliance with the requirements of the Paperwork Reduction
Act of 1995, ACF is soliciting public comment on the specific aspects
of the information collection described above.
ADDRESSES: You can obtain copies of the proposed collection of
information and submit comments by emailing <a href="/cdn-cgi/l/email-protection#6f060109000c0003030a0c1b0600012f0e0c094107071c41080019"><span class="__cf_email__" data-cfemail="d1b8bfb7beb2bebdbdb4b2a5b8bebf91b0b2b7ffb9b9a2ffb6bea7">[email protected]</span></a>.
Identify all requests by the title of the information collection.
[[Page 64799]]
SUPPLEMENTARY INFORMATION:
Description
New Forms for Unlicensed Facility Monitoring Visits
ORR is seeking expedited review from the Office of Management and
Budget (OMB) (see notice titled Expedited Office of Management and
Budget (OMB) Review and Public Comment: Monitoring and Compliance for
Office of Refugee Resettlement Care Provider Facilities (OMB #: 0970-
0564) in this issue of the Federal Register) for the below-described
revisions to this information collection for the purpose of
establishing quarterly health and safety monitoring visits for
facilities located in states that are unwilling to license programs
provider care to UC. This notice invites comments on these proposed
changes and is the first step to extend approval by OMB.
1. Added Interpreter Questionnaire (Form M-11P), which is currently
approved under OMB #0970-0558, to this information collection.
2. Added the following forms that were previously approved by OMB
but were removed from the information collection due to the number of
respondents. Differences between the previously approved versions and
the current versions that will be used by contractor monitors are as
noted below.
<bullet> Monitoring Notes (Form M-6A-UF)
[cir] Directions added to top of form.
<bullet> UC Case File Checklist (Form M-7A-UF)
[cir] Added a Read Me tab with directions.
[cir] Added a summary tab that auto-sums data from other tabs.
[cir] Revised the formatting of the UC Services tab.
<bullet> On Site Monitoring Checklist (M-9A-UF)
[cir] Removed section on mosquito control.
[cir] Under Documents that Should be Posted--Removed reference to
two discontinued items.
[cir] Under Other--Removed reference to mosquito repellant.
[cir] Under Logs/Schedules--Removed reference to the discontinued
UC Temperature Tracker.
3. Added the below-listed alternate versions of forms already
approved under this information collection. Differences between the
already approved versions and the alternate versions are as noted
below. Unlicensed programs will continue to receive comprehensive
biennial monitoring visits pursuant to UC Policy Guide Section 5.5.1
during which the full original versions of these forms will be used.
Quarterly monitoring visits will mainly focus on health and safety. To
align with that purpose and help streamline forms that will be
administered more often than their full version counterparts,
adjustments made to the alternate versions removed some items related
to program management. Other adjustments were made for clarity or to
align with current ORR policy and procedures. Quarterly monitoring
visits will continue to monitor the same areas related to child welfare
practices and provision of services as biennial monitoring visits.
<bullet> Site Visit Guide (Form M-7A-UF)
[cir] Under Child Protection--Added requirement for program to
provide link to mandatory reporting laws/rules and specify who is
classified as a mandatory reported in the state in which the program is
located.
[cir] Under Background Checks--Clarified that information on foster
parents is also required.
[cir] Removed reference to mosquito control inspections.
<bullet> Personnel File Checklist (Form M-10A-UF)
[cir] Under General Documentation--Removed job description;
employment application; personal and professional references;
educational records; professional licensure; and I-9 documents.
<bullet> Program Director Questionnaire (Form M-11A-UF)
[cir] Removed question on what changes the program director
envisions for the program in the next year.
[cir] Modified the question on how the program incorporates input
from others to assess the program to only ask about how input from
minors and staff is used. Previously, the question asked how input from
minors, staff, program partners, legal services providers, and sponsor
is used.
<bullet> Clinician Questionnaire (Form M-11C-UF)
[cir] Removed question on what system the clinician uses to
document clinical sessions.
[cir] Removed question asking clinician to describe their
relationship with their supervisor.
<bullet> Case Manager Questionnaire (Form M-11E-UF)
[cir] Removed question asking case manager to describe their
relationship with their supervisor.
<bullet> Education Staff Questionnaire (Form M-11G-UF)
[cir] No modifications made.
<bullet> Medical Coordinator Questionnaire (Form M-11I-UF)
[cir] Removed question asking medical coordinator to describe their
relationship with their supervisor.
<bullet> Youth Care Worker Questionnaire (Form M-11J-UF)
[cir] Removed question on access to UC Portal.
[cir] Removed question on how often staff meetings are held.
[cir] Removed question asking youth care worker to describe their
relationship with their supervisor.
<bullet> Prevention of Sexual Abuse Compliance Manager Staff
Questionnaire (Form M-11K-UF)
[cir] No modifications made.
<bullet> Interpreter Questionnaire (Form M-11P-UF)
[cir] No modifications made.
<bullet> UC Questionnaire--Ages 6-12 Years Old (Forms M-12A-UF and
M-12As-UF)
[cir] Under Communication with Family--Added question on how often
and how long the child speaks with their family.
[cir] Removed placeholder sections on meetings with case management
and clinical staff, which are not asked of children ages 6-12.
<bullet> UC Questionnaire--Ages 13 and Older (Forms M-12B-UF and M-
12Bs-UF)
[cir] Under Admission/Orientation--Removed question asking what the
child remembers about documents signed/received during the first couple
days.
[cir] Under Communication with Family--Added question on how often
and how long the child speaks with their family. Removed question on
sending/receiving mail and email.
<bullet> UC Questionnaire--Ages 5 and Under (Form M-12E-UF and M-
12Es-UF)
[cir] No modifications made.
<bullet> Legal Service Provider Questionnaire (Form M-13C-UF)
[cir] Reworded questions on ability to perform Know Your Rights and
legal screenings.
[cir] Removed question on with which program staff members legal
service providers regularly interact.
[cir] Removed questions method used to inform legal service
providers of incidents affecting the child's legal case.
<bullet> Case Coordinator Questionnaire (Form M-13E-UF)
[cir] No modifications made.
New Forms for Interim Final Rule (IFR) Audits
In addition to extending approval of the revisions described above,
which were submitted for expedited review and approval, ORR is seeking
approval to add eight new instruments that will allow ORR to audit its
care provider programs for compliance with the IFR on Standards to
Prevent, Detect, and Respond to Sexual Abuse and Sexual
[[Page 64800]]
Harassment Involving Unaccompanied Children (45 CFR Subpart L). These
instruments are currently in use without OMB approval; this request
will allow ORR to comply with the Paperwork Reduction Act requirements.
The proposed new instruments are:
<bullet> Preaudit Questionnaire and Audit Documentation Requested
Checklist (Form M-17A)
<bullet> Instructions for Site Visit and Facility Tour (Form M-17B)
<bullet> Interview Guide: Random Sample of Staff Interview (Form M-
17C)
<bullet> Interview Guide: Program Director (Form M-17D)
<bullet> Interview Guide: Prevention of Sexual Abuse (PSA)
Compliance Manager (Form M-17E)
<bullet> Interview Guide: Specialized Staff (Form M-17F)
<bullet> Interview Guide: Unaccompanied Child (Form M-17G)
<bullet> PSA Audit Corrective Action Report (Form M-17H)
Revisions to Existing Forms in This Information Collection
The below noted revisions were made to existing forms in this
collection to better align with ORR policies and procedures and
strengthen monitoring protocols.
<bullet> Site Visit Guide (Form M-7A)
[cir] Under Child Protection--Added requirement for program to
provide link to mandatory reporting laws/rules and specify who is
classified as a mandatory reported in the state in which the program is
located.
[cir] Under Background Checks--Clarified that information on foster
parents is also required.
[cir] Removed reference to mosquito control inspections.
<bullet> Long Term Foster Care (LTFC) Site Visit Guide (Form M-7C)
[cir] Under Program Management--Added requirement to describe
internal policies and procedures related to referral and placement.
[cir] Under Case Management--Clarified what programs must provide
related to their procedures on post-18 planning.
[cir] Under Problems Encountered--Removed requirement to provide
list of commonly used partnerships and services.
[cir] Added a note clarifying that ORR will request foster parent
documentation for foster homes that are visited during the site visit.
<bullet> LTFC Foster Parent Checklist (Form M-10D)
[cir] Under General Documentation--Added requirement for monitors
to check for completed foster home study assessments/inspections.
For information about all currently approved forms under this OMB
number, see: <a href="https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202108-0970-016">https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202108-0970-016</a>.
Respondents: ORR grantee and contractor staff; foster parents; and
UC.
Annual Burden Estimates:
Note: These burden estimates include burden related to the
revisions described above and currently approved forms for which we are
not proposing any changes.
Estimated Burden Hours for Respondents
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Annual number
Annual number of responses Average burden Annual total
Information collection title of respondents per hours per burden hours
respondent response
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Corrective Action Report (Form M-1)............. 262 0.4 5.00 524.00
FFS Compliance and Safety Site Visit Report 262 12.0 1.00 3,144.00
(Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B).... 24 5.0 1.00 120.00
Checklist for a Child-Friendly Environment (Form 262 12.0 0.25 786.00
M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)........... 262 0.3 1.50 117.90
Site Visit and Remote Monitoring Site Visit 114 1.0 13.00 1,482.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 18 1.0 6.00 108.00
Visit Guides (Forms M-7C to M-7D)..............
Home Study and Post-Release Services Site Visit 30 1.0 6.00 180.00
Guide (Form M-7E)..............................
Voluntary Agency Site Visit Guide (Form M-7F)... 5 1.0 8.00 40.00
Unlicensed Facility Site Visit Guide (Form M-7A- 56 4.0 1.00 224.00
UF)............................................
Unlicensed Facility UC Case File Checklist (Form 56 20.0 1.00 1,120.00
M-8A-UF).......................................
Program Staff Questionnaires (Forms M-11A to M- 917 1.0 1.00 917.00
11K)...........................................
Secure Detention Officer Questionnaire (Form M- 1 1.0 1.00 1.00
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 18 1.0 1.00 18.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 18 1.0 1.00 18.00
Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent 35 1.0 0.75 26.25
Questionnaire (form M-11O).....................
Interpreter Questionnaire (Form M-11P).......... 115 2.0 0.50 115.00
Unlicensed Facility Program Staff Questionnaires 56 32.0 1.00 1,792.00
(Forms M-11A-UF to M-11K-UF)...................
Unlicensed Facility Interpreter Questionnaire 56 4.0 0.50 112.00
(Form M-11P-UF)................................
UC Questionnaires (Forms M-12A to M-12B & M-12E) 563 1.0 0.50 281.50
Long Term Foster Care Client Questionnaire (M- 88 1.0 0.50 44.00
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 5 1.0 0.50 2.50
Unlicensed Facility UC Questionnaires (Forms M- 1,120 1.0 0.50 560.00
12A-UF to M-12B-UF & M-12E-UF).................
Home Study and Post-Release Services Director 30 1.0 1.00 30.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 90 1.0 1.00 90.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 114 1.0 1.00 114.00
13C)...........................................
Long Term Foster Care Legal Service Provider 18 1.0 0.75 13.50
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 131 1.0 1.00 131.00
Unlicensed Facility Legal Service Provider 224 1.0 0.75 168.00
Questionnaire (Form M-13C-UF)..................
[[Page 64801]]
Unlicensed Facility Case Coordinator 224 1.0 1.00 224.00
Questionnaire (Form M-13E-UF)..................
Preaudit Questionnaire and Audit Documentation 78 1.0 4.00 312.00
Requested Checklist (Form M-17A)...............
Instructions for Site Visit and Facility Tour 78 1.0 2.00 156.00
(Form M-17B)...................................
Interview Guide: Random Sample of Staff 312 1.0 1.00 312.00
Interview (Form M-17C).........................
Interview Guide: Program Director (Form M-17D).. 78 1.0 1.00 78.00
Interview Guide: PSA Compliance Manager (Form M- 78 1.0 1.00 78.00
17E)...........................................
Interview Guide: Specialized Staff (Form M-17F). 156 1.0 1.00 156.00
Interview Guide: Unaccompanied Child (Form M- 780 1.0 0.50 390.00
17G)...........................................
PSA Audit Corrective Action Report (Form M-17H). 78 1.0 1.00 78.00
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Estimated Annual Burden Hours Total:........ .............. .............. .............. 14,063.65
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Estimated Burden Hours for Contractor Monitors and Contractor Auditors
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Annual number
Annual number of responses Average burden Annual total
Information collection title of respondents per hours per burden hours
respondent response
----------------------------------------------------------------------------------------------------------------
Unlicensed Facility Monitoring Notes (Form M-6A- 18 12.0 12.00 2,592.00
UF)............................................
Unlicensed Facility Site Visit Guide (Form M-7A- 18 12.0 29.00 6,264.00
UF)............................................
Unlicensed Facility UC Case File Checklist (Form 18 62.0 6.00 6,696.00
M-8A-UF).......................................
Unlicensed Facility On-Site Monitoring Checklist 18 12.0 4.00 864.00
(Form M-9A-UF).................................
Unlicensed Facility Personnel File Checklist 18 50.0 1.00 900.00
(Form M-10A-UF)................................
Unlicensed Facility Program Staff Questionnaires 18 100.0 1.00 1,800.00
(Forms M-11A-UF to M-11K-UF)...................
Unlicensed Facility Interpreter Questionnaire 18 12.0 0.50 108.00
(Form M-11P-UF)................................
Unlicensed Facility UC Questionnaires (Forms M- 18 62.0 0.50 558.00
12A-UF to M-12B-UF & M-12E-UF).................
Unlicensed Facility Legal Service Provider 18 12.0 0.75 162.00
Questionnaire (Form M-13C-UF)..................
Unlicensed Facility Case Coordinator 18 12.0 1.00 216.00
Questionnaire (Form M-13E-UF)..................
Preaudit Questionnaire and Audit Documentation 8 48.0 3.00 1,152.00
Requested Checklist (Form M-17A)...............
Instructions for Site Visit and Facility Tour 8 48.0 1.00 384.00
(Form M-17B)...................................
Interview Guide: Random Sample of Staff 8 48.0 1.00 384.00
Interview (Form M-17C).........................
Interview Guide: Program Director (Form M-17D).. 8 48.0 1.00 384.00
Interview Guide: PSA Compliance Manager (Form M- 8 48.0 1.00 384.00
17E)...........................................
Interview Guide: Specialized Staff (Form M-17F). 8 48.0 1.00 384.00
Interview Guide: Unaccompanied Child (Form M- 8 48.0 0.50 192.00
17G)...........................................
PSA Audit Corrective Action Report (Form M-17H). 8 48.0 2.00 768.00
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Estimated Annual Burden Hours Total:........ .............. .............. .............. 24,192.00
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Comments: The Department specifically requests comments on (a)
whether the proposed collection of information is necessary for the
proper performance of the functions of the agency, including whether
the information shall have practical utility; (b) the accuracy of the
agency's estimate of the burden of the proposed collection of
information; (c) the quality, utility, and clarity of the information
to be collected; and (d) ways to minimize the burden of the collection
of information on respondents, including through the use of automated
collection techniques or other forms of information technology.
Consideration will be given to comments and suggestions submitted
within 60 days of this publication.
Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996); 45 CFR part 411
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2022-23342 Filed 10-25-22; 8:45 am]
BILLING CODE 4184-45-P
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