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Notice2022-22005

Privacy Act of 1974; Systems of Records

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Published

October 13, 2022

Issuing agencies

Agriculture Department

Abstract

The U.S. Department of Agriculture (USDA), Office of Inspector General (OIG) proposes to amend its systems of records by modifying six existing routine uses, adding one new routine use applicable to all systems of records, and making technical changes and corrections to its existing system of records notices. Based on these amendments, and to conform all system of records notices to the template prescribed by the Office of the Federal Register and the Office of Management and Budget, USDA OIG is re-publishing all of its system of records notices in their entirety.

Full Text

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<title>Federal Register, Volume 87 Issue 197 (Thursday, October 13, 2022)</title>
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[Federal Register Volume 87, Number 197 (Thursday, October 13, 2022)]
[Notices]
[Pages 62066-62079]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-22005]

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Notices
Federal Register
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This section of the FEDERAL REGISTER contains documents other than rules
or proposed rules that are applicable to the public. Notices of hearings
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Federal Register / Vol. 87, No. 197 / Thursday, October 13, 2022 /
Notices

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DEPARTMENT OF AGRICULTURE

Office of Inspector General

Privacy Act of 1974; Systems of Records

AGENCY: Office of Inspector General, USDA.

ACTION: Notice of modified systems of records.

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SUMMARY: The U.S. Department of Agriculture (USDA), Office of Inspector
General (OIG) proposes to amend its systems of records by modifying six
existing routine uses, adding one new routine use applicable to all
systems of records, and making technical changes and corrections to its
existing system of records notices. Based on these amendments, and to
conform all system of records notices to the template prescribed by the
Office of the Federal Register and the Office of Management and Budget,
USDA OIG is re-publishing all of its system of records notices in their
entirety.

DATES: Comments must be received on or before November 14, 2022. The
new and modified routine uses and the substantive modifications and
technical revisions to USDA OIG's systems of records, will be
applicable on November 14, 2022, unless USDA OIG receives comments and
determines that changes to the system of records notices are necessary.

ADDRESSES: You may submit comments, identified by docket number OIG-
2022-0001 by one of the following methods:
<bullet> Federal eRulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>.
Follow the instructions for submitting comments.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#c1a2aeacaca4afb5b281aea8a6efb4b2a5a0efa6aeb7"><span class="__cf_email__" data-cfemail="65060a0808000b1116250a0c024b101601044b020a13">[email&#160;protected]</span></a>.
<bullet> Fax: (202) 690-1528.
<bullet> Mail: Christy A. Slamowitz, Counsel to the Inspector
General, U.S. Department of Agriculture, 1400 Independence Avenue SW,
STOP 2308, Washington, DC 20250-2308.
<bullet> Instructions: All submissions received must include the
agency name and docket number. All comments received will be posted
without change to <a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any personal
information provided.
<bullet> Docket: For access to the docket or to read background
documents or comments received, go to <a href="https://www.regulations.gov">https://www.regulations.gov</a>.

FOR FURTHER INFORMATION CONTACT: For general questions and for privacy
issues please contact: Cyrus Geranmayeh, Assistant Counsel to the
Inspector General, USDA OIG, (202) 720-9110.

SUPPLEMENTARY INFORMATION: On August 13, 2015, USDA OIG published in
the Federal Register all of USDA OIG's system of records notices
(SORNs) in a single document based on several updates to the agency's
systems of records and for the convenience of interested parties (80 FR
48476). Appendix A to the SORNs, which sets forth the regional office
and sub-office locations of USDA OIG Systems of Records USDA/OIG-1,
USDA/OIG-2, USDA/OIG-3, USDA/OIG-5, and USDA/OIG-9, also was updated
and published in full on August 13, 2015 (80 FR 48488). USDA OIG
modified and published its SORN for System of Records USDA/OIG-8 in its
entirety on January 23, 2017 (82 FR 7795).
Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and OMB
Circular No. A-108, USDA OIG has reviewed its Privacy Act SORNs and has
determined that it needs to update current language for several notice
section headings. USDA OIG is making the changes to clarify
descriptions of existing systems and the records maintained in each
system. In addition to the specific amendments described for each
system below, USDA OIG is applying the following three modifications to
all systems of records: (1) replacing the term ``computerized'' with
``electronic'' when describing the storage of records in the system;
(2) adding that access to electronic and paper records is limited to
those individuals with a ``need to know'' for the performance of their
official duties; and (3) updating the system location for the data
centers maintaining electronic records. USDA OIG determined that
adopting the term ``electronic'' provides a more inclusive and more
precise description of the storage practices in place for each system,
and incorporating the ``need to know'' requirement clarifies a
comprehensive access limitation that complements existing physical,
administrative, and technical safeguards. Finally, since USDA OIG
published its SORNs on August 13, 2015, USDA OIG no longer maintains
computer servers at the USDA OIG headquarters offices.
Additionally, for Systems of Records USDA/OIG-2, USDA/OIG-3, USDA/
OIG-4, USDA/OIG-8, and USDA/OIG-9, USDA OIG is updating its procedures
for accessing and contesting records originally collected by other
Federal agencies and maintained in USDA OIG's systems. Specifically,
USDA OIG will coordinate with the appropriate Federal agency or consult
the applicable agency SORN for such purposes.
USDA OIG also determined that it needs to modify six existing
routine uses and to add one new routine use applicable to all of USDA
OIG's systems of records to share information with other Federal
agencies or Federal entities, as required by OMB Memorandum No. M-17-
12, ``Preparing for and Responding to a Breach of Personally
Identifiable Information,'' dated January 3, 2017, to assist USDA OIG
in preventing, minimizing, or remedying the risk of harm to the
requesters, USDA OIG, the Federal Government, or national security.
USDA OIG has determined that the release of information for the
purposes provided in the new and modified routine uses is a necessary
and proper use of the information in the systems of records and is
compatible and consistent with the purpose for which the records are
collected. Finally, USDA OIG is replacing the term ``OIG'' with ``USDA
OIG'' for all routine uses to ensure consistency with other sections of
the Federal Register publication.
System of Records USDA/OIG-6 was reserved when the other system
notices were published in full on August 13, 2015 (80 FR 48476).
Although it is not being modified in this publication, we are including
it again to avoid confusion regarding its continued reserved status.

Revised System of Records--Employee Records--USDA/OIG-1 (Amendment to
Notice)

USDA OIG is updating the purpose section to clarify that the system
includes both current and historical records, and covers current and
former USDA OIG employees. Since the notice

[[Page 62067]]

for this system was last published on August 13, 2015, USDA OIG
relocated its Office of Compliance and Integrity (OCI) to the
headquarters offices; therefore, USDA OIG is deleting OCI's former
physical address in Beltsville, Maryland, from the system location
section. USDA OIG also is adding the following records categories to
more appropriately reflect the scope of information maintained in the
system: employee work schedules; Service Computation Dates; birth
dates; veteran status; applicable pension system; life insurance
benefits; and requests for accommodations. The retrieval practices for
this system are being updated to indicate that, in addition to the
existing personal identifiers, records may be retrieved by an employee
identification number. USDA OIG also is clarifying that agency
employees may access electronic records using their personal identity
verification (PIV) card or a username and password, including through
the agency's virtual private network (VPN). Finally, based on updates
to the General Records Schedules issued by the National Archives and
Records Administration (NARA), USDA OIG is revising references to the
records retention and disposal policies to reflect the new schedules.

Revised System of Records--Confidential Human Source and Undercover
Agent Records--USDA/OIG-2 (Amendment to Notice)

USDA OIG is revising the system name by replacing the term
``Informant'' with ``Confidential Human Source'' to align with USDA
OIG's relevant internal directive and related Department of Justice
guidance titled ``Attorney General's Guidelines Regarding the Use of
FBI Confidential Human Sources,'' issued December 13, 2006. Since the
notice for this system was last published on August 13, 2015, USDA OIG
relocated its Office of Compliance and Integrity (OCI) to the
headquarters offices; therefore, USDA OIG is deleting OCI's former
physical address in Beltsville, Maryland from the system location
section. USDA OIG also is updating the system manager section to
include reference to the Director, OCI. USDA OIG also is amending the
section regarding the retrieval of system records to explain that in
addition to the name of a confidential human source, investigative
operative, or USDA OIG special agent, records may be retrieved by
identifying numbers assigned to such individuals; moreover, both
identifiers also pertain to other law enforcement agency personnel
involved in undercover activities. Finally, USDA OIG is modifying the
description of safeguards in place for records maintained in this
system by clarifying that certain electronic records maintained in
computer systems and applications are protected through use of
usernames, passwords, and PIV cards; electronic records are maintained
on other data storage devices, such as external flash or hard drives;
and paper records are kept in limited access areas during duty hours
and in locked offices during nonduty hours.

Revised System of Records--Investigative Files and Automated
Investigative Indices System--USDA/OIG-3 (Amendment to Notice)

USDA OIG is adding references to USDA employees, USDA contractors,
and other individuals and entities associated with USDA in the purpose
section to clarify the scope of investigations conducted by USDA OIG.
Since the notice for this system was last published on August 13, 2015,
USDA OIG relocated its Office of Compliance and Integrity (OCI) to the
headquarters offices; therefore, USDA OIG is deleting OCI's former
physical address in Beltsville, Maryland from the system location
section. USDA OIG also is updating the locations of the computer
servers that are responsible for maintaining system records. USDA OIG
is revising the categories of individuals covered by the system to
clarify that the investigative indices and files document individuals
who are the subject of preliminary inquiries, as well as the subject of
investigations that are ultimately opened or declined for opening. USDA
OIG also is modifying the categories of individuals covered by the
system (1) to reflect that potential violations may involve
administrative, civil, and/or criminal laws and regulations; (2) to
replace the phrase ``closely connected with'' with ``relevant to, or
contacted as part of,'' for clarity; and (3) to note that complainants
also may be covered by the USDA/OIG-4 system of records. USDA OIG is
adding a records category to include electronic records maintained by
USDA OIG's Asset Forfeiture Unit. USDA OIG also is revising the records
retrieval section to explain that the prior reference to retrieving
electronic records alphabetically pertained to the subject,
complainant, or USDA OIG investigator's name, and to add the retrieval
practices for hard copy files. Finally, USDA OIG is clarifying the
description of safeguards in place for such records by adding that
protections relating to electronic records include use of a
confidential username, password, and PIV card, and that files relating
to closed investigations are transferred to Federal Records Centers
maintained and operated by NARA.

Revised System of Records--OIG Hotline Complaint Records--USDA/OIG-4
(Amendment to Notice)

USDA OIG is amending the categories of covered individuals to
clarify that the system also covers complaints or reports of violations
or misconduct allegedly committed by USDA OIG personnel. USDA OIG is
revising the categories of records section to clarify that (1)
complaints received by USDA OIG may originate from Federal, State, or
tribal agencies; (2) USDA OIG may refer complaints to Federal, State,
or tribal agencies as well; and (3) the records categories include both
the results of a USDA OIG review or the results of a Federal, State, or
tribal agency inquiry. USDA OIG is updating the retrieval practices to
indicate that records also may be retrieved by names of witnesses.
Finally, USDA OIG is making a technical edit to the safeguards section
by replacing ``files'' with ``paper records'' and updating the records
access procedures to include use of a confidential username, password,
and PIV card for access to electronic files.

Revised System of Records--Automated Reporting and General Operations
Systems (ARGOS), USDA/OIG-5 (Amendment to Notice)

USDA OIG has determined that the agency no longer uses the Audit
Subsystem within ARGOS to manage audit employee assignments or to
facilitate reporting of USDA OIG audit activities to Congress. However,
USDA OIG is maintaining references in the system notice for audit
activities until existing records, including legacy information,
pertaining to such activities are ultimately removed pursuant to an
applicable disposition authority. USDA OIG also is adding a reference
to USDA OIG contractors to appropriately reflect the categories of USDA
OIG individuals and sources of records covered by the system. Following
a review of the records maintained in the system, USDA OIG determined
that a record retention schedule for the system is necessary;
therefore, USDA OIG is clarifying that no records will be destroyed
until a retention schedule approved by NARA is in place. Finally, USDA
OIG is making technical changes to the storage and retrieval practices
for clarity.

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Revised System of Records--Freedom of Information Act and Privacy Act
Request Records USDA/OIG-7 (Amendment to Notice)

USDA OIG is modifying the notice to clarify that (1) the
individuals covered by the system and record source categories also
include individuals who have submitted an administrative appeal, and
(2) USDA OIG retrieves records from the system by requester or
appellant name and/or a unique control number that USDA OIG assigned to
the request or administrative appeal. Finally, based on updates to the
General Records Schedules issued by NARA since USDA OIG last published
its system of records notices, USDA OIG is updating the records
retention and disposal policies to reflect the new schedules.

Revised System of Records--Office of Analytics and Innovation's
Holistic Information Analytics and Visualization Environment (HIAVE)--
USDA/OIG-8 (Amendment to Notice)

System of Records USDA/OIG-8 ``Office of Data Sciences (ODS)
Research Aggregated Data Analysis Repository (RADAR) System,'' was last
updated on January 23, 2017 (82 FR 7795). Since that date, USDA OIG has
renamed ODS as the Office of Analytics and Innovation (OAI). Therefore,
USDA OIG is amending the system name and system manager to reflect the
new titles of the responsible office and responsible official. USDA OIG
also is updating the system name by replacing ``Research Aggregated
Data Analysis Repository (RADAR) System'' with ``Holistic Information
Analytics and Visualization Environment (HIAVE)'' to reflect the
current USDA OIG-wide data and analytics environment and its evolution
since the original system of records was first established; the new
system name captures the basis, intent, and use of the system. USDA OIG
also is revising (1) the purpose section to clarify that OAI supports
USDA OIG activities by performing advanced statistical techniques and
data modeling with data USDA OIG has the legal authority to obtain, and
(2) the categories of individuals and categories records maintained in
the system. USDA OIG is deleting reference to ``media, including
periodicals, newspapers, and broadcast transcripts'' in the system
notice as such sources no longer provide records maintained in the
system. Finally, USDA OIG is clarifying that the system no longer
maintains paper records and that electronic records are protected
through system usernames and passwords, use of a PIV card, and
encryption.

Revised System of Records--Audit Records--USDA/OIG-9 (Amendment to
Notice)

USDA OIG is updating the purpose section to clarify that in
addition to the existing uses, USDA OIG maintains the system for
managing employee time for each assignment, tracking training records
of audit employees, and facilitating USDA OIG's external reporting
requirements. USDA OIG also is deleting the following sentence from the
categories of records section because USDA OIG determined it was
duplicative: ``The information consists of audit work papers and
reports.'' Finally, the technical and physical safeguards section for
this system is being updated to include use of a PIV card for
protecting electronic records and to replace the term ``file folders''
with ``paper records.''

Routine Uses 1, 2, 3, 12, and 19--Technical Changes

USDA OIG is revising five existing routines uses to permit
disclosure to tribal authorities for the specific purposes described
for each use. USDA OIG determined the proposed revisions for each
routine use more clearly recognize the sovereignty of tribal
governments, which was not reflected in existing references to other
agencies and public authorities. For Routine Uses 1, 2, 3, and 12, USDA
OIG is revising the routine uses further to permit disclosure to law
enforcement task forces; the addition will facilitate information
sharing and communications that may be necessary for official purposes.
Finally, for Routine Use 12, USDA OIG is removing the term ``program''
when describing computer matching and adding reference to other non-
benefit programs administered by an agency to clarify the scope of
computer matching activities covered by the routine use.

Routine Use 16 (Disclosures Relating to Information Compromises)--
Technical Change

In 2007, OMB suggested that all agencies publish a routine use for
appropriate systems of records specifically applying to the disclosure
of information in connection with response and remedial efforts in the
event of a data breach. See ``Safeguarding Against and Responding to
the Breach of Personally Identifiable Information,'' OMB Memorandum No.
M-07-16, at 11 (May 22, 2007). Accordingly, in 2008, USDA OIG added
Routine Use 16 to cover such disclosures (73 FR 43398). In January
2017, OMB issued new guidance that rescinded and replaced its 2007
guidance; the new guidance provided updated model text for agencies to
include as a routine use applicable to the agency's SORNs. See OMB
Memorandum No. M-17-12, at 11. USDA OIG proposes revising Routine Use
16 by using the new model language that OMB recommends all agencies
use.
The current language of Routine Use 16 is as follows:
16. A record from the system of records may be disclosed to
appropriate agencies, entities, and persons when: (a) OIG suspects or
has confirmed that the security or confidentiality of information in
the system of records has been compromised; (b) USDA has determined
that as a result of the suspected or confirmed compromise there is a
risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by USDA or another agency or
entity) that rely upon the compromised information; and (c) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with USDA's efforts to respond to the
suspected or confirmed compromise and prevent, minimize, or remedy such
harm.
The revised routine use will then read as follows:
16. A record from the system of records may be disclosed to
appropriate agencies, entities, and persons when: (a) USDA OIG or USDA
suspects or has confirmed that there has been a breach of the system of
records; (b) USDA OIG has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, USDA OIG or
USDA (including their information systems, programs, and operations),
the Federal Government, or national security; and (c) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with USDA OIG's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
Routine Use 16, as revised, will continue to apply to Systems of
Records USDA/OIG-1, USDA/OIG-2, USDA/OIG-3, USDA/OIG-4, USDA/OIG-5,
USDA/OIG-7, USDA/OIG-8, and USDA/OIG-9.

New Routine Use

USDA OIG proposes to add one new routine use. The new routine use
(proposed 22) is proposed to allow the disclosure of information to
another

[[Page 62069]]

Federal agency or entity in order to assist such agency or entity in
responding to suspected or confirmed breaches. This routine use is
mandated by OMB. See OMB Memorandum No. M-17-12, at 11.
The text of proposed Routine Use 22 will be applicable to Systems
of Records USDA/OIG-1, USDA/OIG-2, USDA/OIG-3, USDA/OIG-4, USDA/OIG-5,
USDA/OIG-7, USDA/OIG-8, and USDA/OIG-9, and will read as follows:
22. A record from the system of records may be disclosed to another
Federal agency or Federal entity, when USDA OIG determines that
information from this system of records is reasonably necessary to
assist the recipient agency or entity in (a) responding to a suspected
or confirmed breach or (b) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
In accordance with 5 U.S.C. 552a(r), USDA OIG has provided a report
to OMB, the Committee on Oversight and Reform of the House of
Representatives, and the Committee on Homeland Security and
Governmental Affairs of the Senate, on the proposed systems of records.

Dated: October 4, 2022.
Phyllis K. Fong,
Inspector General, Department of Agriculture.

Accordingly, USDA OIG is republishing the notices for all of its
systems of records in their entirety, as amended, to incorporate the
modifications described above, to conform to the new SORN template
provided in appendix II of OMB Circular A-108, and for the convenience
of interested parties, as follows:

Routine Uses

The following 22 routine uses are applicable as noted below to USDA
OIG's systems of records:
1. A record from the system of records which indicates either by
itself or in combination with other information, a violation or
potential violation of a contract or law, whether civil, criminal, or
regulatory, or which otherwise reflects on the qualifications or
fitness of a licensed (or seeking to be licensed) individual, may be
disclosed to a Federal, State, tribal, local, foreign, or self-
regulatory agency (including but not limited to organizations such as
professional associations or licensing boards), other public authority,
or law enforcement task force that investigates or prosecutes or
assists in such investigation, prosecution, enforcement,
implementation, or issuance of the statute, rule, regulation, order, or
license.
2. A record from the system of records may be disclosed to a
Federal, State, tribal, local, or foreign agency, other public
authority, law enforcement task force, consumer reporting agency, or
professional organization maintaining civil, criminal, or other
relevant enforcement or other pertinent records, such as current
licenses, in order to obtain information relevant to a USDA OIG
decision concerning employee retention or other personnel action,
issuance of a security clearance, letting of a contract or other
procurement action, issuance of a benefit, establishment of a claim,
collection of a delinquent debt, or initiation of an administrative,
civil, or criminal action.
3. A record from the system of records may be disclosed to a
Federal, State, tribal, local, foreign, or self-regulatory agency
(including but not limited to organizations such as professional
associations or licensing boards), other public authority, or law
enforcement task force to the extent the information is relevant and
necessary to the requestor's hiring or retention of an individual or
any other personnel action; issuance or revocation of a security
clearance, license, grant, or other benefit; establishment of a claim;
letting of a contract; reporting of an investigation of an individual;
or for purposes of a suspension or debarment action, or the initiation
of administrative, civil, or criminal action.
4. A record from the system of records may be disclosed to any
source--private or public--to the extent necessary to secure from such
source information relevant to a legitimate USDA OIG investigation,
audit, or other inquiry.
5. A record from the system of records may be disclosed to the U.S.
Department of Justice or in a proceeding before a court, administrative
tribunal, or adjudicative body, when:
(a) USDA OIG, or any component thereof;
(b) Any employee of USDA OIG in his or her official capacity;
(c) Any employee of USDA OIG in his or her individual capacity
where the Department of Justice has agreed to represent the employee;
or
(d) The United States, where USDA OIG determines that litigation is
likely to affect USDA or any of its components,

is a party to the litigation or has an interest in such litigation, and
USDA OIG determines that use of such records is relevant and necessary
to the litigation, provided, however, that in each case, USDA OIG
determines that disclosure of the records is a use of the information
contained in the records that is compatible with the purpose for which
the records were collected.
6. A record from the system of records may be disclosed to a Member
of Congress from the record of an individual in response to an inquiry
from the Member of Congress made at the request of that individual. In
such cases, however, the Member's right to a record is no greater than
that of the individual.
7. A record from the system of records may be disclosed to the U.S.
Department of Justice for the purpose of obtaining its advice on a USDA
OIG audit, investigation, or other inquiry, including Freedom of
Information Act or Privacy Act matters.
8. A record from the system of records may be disclosed to the
Office of Management and Budget for the purpose of obtaining its advice
regarding USDA OIG obligations under the Privacy Act or in connection
with the review of private relief legislation.
9. A record from the system of records may be disclosed to a
private firm with which USDA OIG contemplates it will contract or with
which it has contracted for the purpose of performing any functions or
analyses that facilitate or are relevant to a USDA OIG investigation,
audit, inspection, or other inquiry. Such contractor or private firm
shall be required to maintain Privacy Act safeguards with respect to
such records.
10. A record from the system of records may be disclosed in
response to a subpoena issued by a Federal agency having the power to
subpoena records of other Federal agencies, provided the subpoena is
channeled through the head of the agency, if the USDA OIG determines
that: (a) The head of the agency or authorized designee signs the
subpoena; (b) the subpoena specifies the information sought and the law
enforcement purpose served; (c) the records are both relevant and
necessary to the proceeding; and (d) such release is compatible with
the purpose for which the records were collected.
11. A record from the system of records may be disclosed to a grand
jury agent pursuant either to a Federal or State grand jury subpoena,
or to a prosecution request that such record be released for the
purpose of its introduction to a grand jury, provided that the grand
jury channels its request through the cognizant U.S. Attorney, that the
U.S. Attorney has been delegated the authority to make such

[[Page 62070]]

requests by the Attorney General, and that the U.S. Attorney actually
signs the letter specifying both the information sought and the law
enforcement purpose served. In the case of a State grand jury subpoena,
the State equivalent of the U.S. Attorney and Attorney General shall be
substituted.
12. A record from the system of records may be disclosed to a
Federal, State, tribal, local, or foreign agency, other public
authority, or law enforcement task force for use in computer matching
to prevent and detect fraud and abuse in benefit or other programs
administered by any agency, to support civil and criminal law
enforcement activities of any agency and its components, and to collect
debts and overpayments owed to any agency and its components.
13. Relevant information from a system of records may be disclosed
to the news media and general public where there exists a legitimate
public interest, e.g., to assist in the location of fugitives, to
provide notification of arrests, or where necessary for protection from
imminent threat of life or property except to the extent USDA OIG
determines that release of the specific information in the context of a
particular case would constitute an unwarranted invasion of personal
privacy.
14. A record may be disclosed to any official charged with the
responsibility to conduct qualitative assessment, peer, or similar
reviews of internal safeguards and management procedures employed in
investigative, audit, and inspection and evaluation operations. This
disclosure category includes members of the Council of the Inspectors
General on Integrity and Efficiency (CIGIE) or any successor entity and
officials and administrative staff within their chain of command, as
well as authorized officials of the U.S. Department of Justice and the
Federal Bureau of Investigation.
15. In the event that these records respond to an audit,
investigation, or review, which is conducted pursuant to an authorizing
law, rule, or regulation, and in particular those conducted at the
request of CIGIE, the records may be disclosed to CIGIE or any
successor entity and other Federal agencies, as necessary.
16. A record from the system of records may be disclosed to
appropriate agencies, entities, and persons when: (a) USDA OIG or USDA
suspects or has confirmed that there has been a breach of the system of
records; (b) USDA OIG has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to individuals, USDA
OIG or USDA (including their information systems, programs, and
operations), the Federal Government, or national security; and (c) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with USDA's or USDA OIG's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
17. A record from the system of records may be disclosed to a
Federal agency or professional organization to document continuing
professional education required by the Government Auditing Standards
published by the U.S. Government Accountability Office. The record must
be relevant to the determination of competency and compliance with the
general qualification standard for government auditing, and retention
of an employee or other personnel action.
18. A record from the system of records may be disclosed to
complainants and/or victims to the extent necessary to provide such
persons with information and explanations concerning the progress and/
or results of the investigation or case arising from the matters of
which they complained and/or of which they were a victim.
19. A record from the system of records may be disclosed to a
former employee of USDA OIG for purposes of: responding to an official
inquiry by a Federal, State, tribal, or local government entity or
professional licensing authority, in accordance with applicable USDA
regulations; or facilitating communications with a former employee that
may be necessary for personnel-related or other official purposes where
USDA OIG requires information and/or consultation assistance from the
former employee regarding a matter within that person's former area of
official responsibility.
20. A record may be disclosed to members and employees of CIGIE, or
any successor entity, for the preparation of reports to the President
and Congress on the activities of the Inspectors General.
21. A record may be disclosed to the National Archives and Records
Administration, Office of Government Information Services (OGIS), to
the extent necessary to fulfill its responsibilities under 5 U.S.C.
552(h), to review administrative agency policies, procedures, and
compliance with the Freedom of Information Act (FOIA), and to
facilitate OGIS' offering of mediation services to resolve disputes
between persons making FOIA requests and administrative agencies.
22. A record may be disclosed to another Federal agency or Federal
entity, when USDA OIG determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (a) responding to a suspected or confirmed breach or (b)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.

SYSTEM OF RECORDS
SYSTEM NAME AND NUMBER:
Employee Records, USDA/OIG-1.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
In USDA OIG headquarters offices, 1400 Independence Avenue SW,
Washington, DC 20250; data centers managed by the USDA, Digital
Infrastructure Services Center, 8930 Ward Parkway, Kansas City, MO
64114, and 4300 Goodfellow Boulevard, Saint Louis, MO 63120; and OIG
regional offices and sub-offices, listed in appendix A.

SYSTEM MANAGER(S):
Assistant Inspector General for Management, Office of Inspector
General, U.S. Department of Agriculture, 1400 Independence Avenue SW,
Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7
U.S.C. 2270.

PURPOSE(S) OF THE SYSTEM:
This system consists of records compiled for personnel, payroll,
and time-reporting purposes. In addition, this system contains all
records created and/or maintained about employees as required by the
Office of Personnel Management (OPM) as well as documents relating to
personnel matters and determinations. Retirement, life, and health
insurance benefit records are collected and maintained in order to
administer the Federal Employees Retirement System, Civil Service
Retirement System, Federal Employees' Group Life Insurance Plan, and
the Federal Employees Health Benefit Program.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current OIG temporary and permanent employees, former OIG

[[Page 62071]]

employees, and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
These records show or relate to employment, personnel management,
and work-related information, including position; work schedule;
classification and title; grade, pay rate, and pay; pension system;
Service Computation Dates; dates of birth; veteran status; temporary
and permanent addresses and telephone numbers for home and work; copies
of security clearance forms; program and performance evaluations;
promotions; retirement; disciplinary actions and appeals; incentive
programs; unemployment compensation; leave; complaints and grievances;
overpayments; health benefits; life insurance; equal employment
opportunity; requests for accommodation; automation of personnel data;
travel information; accident reports and related information; activity
reports; participation in savings and contribution programs;
availability for employment, assignment, or transfer; qualifications
(for law enforcement employees this includes Attorney General
designations, training certificates, physical fitness data, and medical
officer's certification excluding personal medical data); awards; hours
worked; issuance of credentials, passports and other identification;
assignment and accountability of property and other things of value;
parking space assignments; training and development; special
assignments; and exit interviews.
Other employee records are covered by other systems as follows: for
Official Personnel Folder (OPF) data refer to USDA/OP-1 Personnel and
Payroll System for USDA Employees; for medical records, including SF-
78, Certificate of Medical Examination, and drug testing records, refer
to OPM/GOVT-10 Employee Medical File System; for pre-employment
inquiries refer to USDA/OIG-3, Investigative Files and Automated
Investigative Indices; for executive branch personnel financial
disclosure statements and other ethics program records refer to OGE/
GOVT-1, Executive Branch Personnel Public Financial Disclosure Reports
and Other Named-Retrieved Ethics Program Records; for annual
confidential financial disclosure statements refer to OGE/GOVT-2,
Executive Branch Confidential Financial Disclosure Reports.

RECORD SOURCE CATEGORIES:
The primary information is furnished by the individual employee to
whom it applies. Additional information is provided by supervisors,
coworkers, references, and others.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 13, 16, 19, 21, and 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved by an individual's name, employee
identification number, and/or Social Security Number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records are retained and disposed of in compliance with the
General Records Schedule, NARA. Retention periods and disposal methods
vary by record categories as set forth in NARA General Records
Schedules 2.1 through 2.7.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Access to electronic files is limited to
username and password, use of a personal identity verification card, or
through the agency's virtual private network, which restricts access
using encryption techniques. Paper records are maintained in limited-
access areas during duty hours and in locked offices during nonduty
hours.

NOTIFICATION PROCEDURES:
Any individual may request information regarding this system of
records, or information as to whether the system contains records
pertaining to them, from the Counsel to the Inspector General, Office
of Inspector General, U.S. Department of Agriculture, 1400 Independence
Avenue SW, Stop 2308, Washington, DC 20250-2308.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
80 FR 48476 (August 13, 2015).

SYSTEM NAME AND NUMBER:
Confidential Human Source and Undercover Agent Records, USDA/OIG-2.

SECURITY CLASSIFICATION:
Sensitive but Unclassified and/or Controlled Unclassified
Information.

SYSTEM LOCATION:
In USDA OIG headquarters offices, 1400 Independence Avenue SW,
Washington, DC 20250; data centers managed by the USDA, Digital
Infrastructure Services Center, 8930 Ward Parkway, Kansas City, MO
64114; and 4300 Goodfellow Boulevard, Saint Louis, MO 63120; and OIG
regional offices and sub-offices, listed in appendix A.

SYSTEM MANAGER(S):
Assistant Inspector General for Investigations, Office of Inspector
General, U.S. Department of Agriculture, 1400 Independence Avenue SW,
Washington, DC 20250; and the Director, Office of Compliance and
Integrity, 1400 Independence Avenue SW, Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7
U.S.C. 2270.

PURPOSE(S) OF THE SYSTEM:
To track the identities of, and related information regarding,
confidential human sources (CHS), investigative operatives, and
undercover OIG special agents and other law enforcement agency
personnel.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
CHS, investigative operatives, and undercover OIG special agents
and other law enforcement agency personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
Information including names, occupations, criminal histories, and
other information about CHS and investigative operatives, together with
allegations against them, and the types

[[Page 62072]]

of information previously furnished by or to be expected from them.
Types, dates of issuance and destruction, and details of undercover
identification documents used by OIG special agents and other law
enforcement agency personnel for undercover activities.

RECORD SOURCE CATEGORIES:
This system contains materials for which sources need not be
reported.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 13, 16, 18, 19, 21, and 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved by name and/or identifying number of CHS,
investigative operative, or OIG special agent and other law enforcement
agency personnel.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records contained in this system are currently unscheduled. A
record retention schedule will be developed and submitted to NARA for
approval. No records will be destroyed until a NARA approved record
retention schedule is in place.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Electronic files stored on computer systems and
applications are protected through system usernames and complex
passwords and use of a personal identity verification card; all other
records are kept in limited-access areas during duty hours and in
locked offices during nonduty hours.

RECORD ACCESS PROCEDURES:
An individual may request access to a record in this system that
pertains to them by submitting a written request to the Counsel to the
Inspector General, Office of Inspector General, U.S. Department of
Agriculture, 1400 Independence Avenue SW, Stop 2308, Washington, DC
20250-2308. This system may contain records originally collected by
USDA and other Federal agencies, and governed by USDA or other Federal
agency system of records notices. Where appropriate, coordination with
the appropriate USDA agency, or consultation with the applicable
Federal agency procedures, will be effected regarding individuals
accessing records in the relevant system of records.

CONTESTING RECORD PROCEDURES:
An individual may contest information in this system that pertains
to them by submitting a written request to the Counsel to the Inspector
General, Office of Inspector General, U.S. Department of Agriculture,
1400 Independence Avenue SW, Stop 2308, Washington, DC 20250-2308. This
system may contain records originally collected by USDA and other
Federal agencies, and governed by USDA or other Federal agency system
of records notices. Where appropriate, coordination with the
appropriate USDA agency, or consultation with the applicable Federal
agency procedures, will be effected regarding individuals contesting
records in the relevant system of records.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j)(2), this system of records is exempted
from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a, as
amended, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F),
(e)(6), (7), (9), (10), and (11), and (i). Pursuant to 5 U.S.C.
552a(k)(2) and (5), this system is exempted from the following
provisions of the Privacy Act of 1974, 5 U.S.C. 552a: subsections
(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).

HISTORY:
80 FR 48476 (August 13, 2015).

SYSTEM NAME AND NUMBER:
Investigative Files and Automated Investigative Indices System,
USDA/OIG-3.

SECURITY CLASSIFICATION:
Sensitive but Unclassified and/or Controlled Unclassified
Information.

SYSTEM LOCATION:
Paper files are maintained in the USDA OIG headquarters office at
1400 Independence Avenue SW, Washington, DC 20250; and in the OIG
regional offices and Investigations sub-offices listed in appendix A.
The OIG regional offices and Investigations sub-offices maintain paper
files containing the report of investigation and the work papers for
each allegation investigated by that office. The headquarters files
contain a copy of every investigative report, but do not contain work
papers and may not contain copies of all correspondence. Older
investigative files may be stored in Federal Records Centers or on
microfiche, microfilm, or electronic image filing systems. Therefore,
delays in retrieving this material can be expected. Selected portions
of records have been digitized--see section 1 of ``Categories of
records'' below. These records, used as an investigative tool, are
accessible to authorized OIG personnel via computer terminals located
in each OIG office and secure laptop computers assigned to OIG
personnel. These records are maintained in data centers managed by the
USDA, Digital Infrastructure Services Center, 8930 Ward Parkway, Kansas
City, MO 64114, and 4300 Goodfellow Boulevard, Saint Louis, MO 63120.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7
U.S.C. 2270.

PURPOSE(S) OF THE SYSTEM:
The records maintained in the system are used by USDA OIG in
furtherance of the responsibilities of the Inspector General, pursuant
to the Inspector General Act of 1978, as amended, to conduct and
supervise investigations relating to USDA programs, operations, and
employees, as well as contractors and other individuals and entities
associated with USDA; to promote economy, efficiency, and effectiveness
in the administration of such programs and operations; and to prevent
and detect fraud and abuse in such programs and operations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The individual names in the OIG investigative indices and
investigative files fall into one or more of the following categories:

[[Page 62073]]

1. Subjects. These are individuals and entities against whom
allegations of wrongdoing have been made. In some instances, these
individuals and entities have been the subjects of preliminary
inquiries or official investigations conducted by OIG to determine
whether allegations are substantiated. In other instances, the
allegations were deemed to lack information facilitating investigation
or not within the purview of the OIG's authority to investigate.
2. Principals. These are individuals and entities who are not named
subjects of investigative inquiries, but may be responsible for or
involved in potential violations of administrative, civil, and/or
criminal laws and regulations. For example, the responsible officers of
a firm alleged to have violated laws or regulations might be
individually listed in the OIG index.
3. Complainants. These are individuals and entities who may or may
not have requested anonymity or confidentiality regarding their
identity, and who allege administrative, civil, or criminal wrongdoing,
mismanagement, or unfair treatment by USDA employees, contractors,
subcontractors, grantees, or subgrantees and/or other persons or
entities, relating to USDA programs. This category may include
individuals also covered by the OIG Hotline Complaint Records, USDA/
OIG-4, system of records.
4. Others. These are all other individuals and entities relevant
to, or contacted as part of, a matter investigated by OIG.

CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the OIG Investigative Files and Automated Investigative
Indices System consist of:
1. Electronic records retrieved by investigation record number or
alphabetically by the names of individuals, organizations, and firms. A
separate record for each contains, if applicable, identification of the
OIG file or files which contain information on that subject and if such
information was available when the record was created or modified; the
individual's name, address, sex, race, date and place of birth,
relationship to the investigation, FBI or State criminal identification
number, and Social Security Number;
2. Paper records containing sheets of paper or microfiche of such
sheets from investigative and other reports, correspondence, and
informal notes and notations concerning (a) one investigative matter or
(b) a number of incidents of the same sort of alleged violation or
irregularity; and
3. Where an investigation is being or will be conducted, but has
not been completed, various investigation management records,
investigator's notes, statements of witnesses, and copies of records.
These are contained on cards and sheets of paper located in an OIG
office or in the possession of the OIG investigator. Certain
investigation and management records are retained electronically in the
system after the investigative report is released as a means of
following action taken on the basis of the OIG investigative report.
4. Electronic records pertaining to administrative, civil, or
criminal forfeiture actions are also maintained by the Asset Forfeiture
Unit, which include subject names and interested parties, inventories
of seized items, and petitions for remission submitted by USDA on
behalf of OIG.

RECORD SOURCE CATEGORIES:
This system contains materials for which sources need not be
reported.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 16 and 18 through 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Electronic records are retrieved alphabetically by subject or
complainant names, OIG investigator's name, or by using the
investigation record number, with each record identifying one or more
OIG investigative files or administrative files arranged numerically by
file number. Paper records are retrieved by subject name(s) or
investigation record number, with each record identifying one or more
OIG investigative files or administrative files arranged numerically by
file number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records are retained and disposed of in compliance with OIG's
record disposition authority, approved by NARA (Job No. N1-016-00-3,
dated October 17, 2001).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Paper records are kept in limited access areas
during duty hours, in locked offices during nonduty hours, or in the
possession of the investigator. Electronic records are protected
through use of a personal identity verification card and by requiring a
confidential username and password. Investigative case files relating
to closed investigations are transferred to Federal Records Centers
maintained and operated by NARA.

NOTIFICATION PROCEDURES:
Inquiries and requests should be addressed to the Counsel to the
Inspector General, Office of Inspector General, U.S. Department of
Agriculture, 1400 Independence Avenue SW, Stop 2308, Washington, DC
20250-2308.

[[Page 62074]]

the following provisions of the Privacy Act of 1974, 5 U.S.C. 552a:
subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).

HISTORY:
80 FR 48476 (August 13, 2015).

SYSTEM NAME AND NUMBER:
OIG Hotline Complaint Records, USDA/OIG-4.

SECURITY CLASSIFICATION:
Sensitive but Unclassified and/or Controlled Unclassified
Information.

SYSTEM LOCATION:
In USDA OIG headquarters offices at 1400 Independence Avenue SW,
Washington, DC 20250; and data centers managed by the USDA, Digital
Infrastructure Services Center, 8930 Ward Parkway, Kansas City, MO
64114, and 4300 Goodfellow Boulevard, Saint Louis, MO 63120.

SYSTEM MANAGER(S):
Assistant Inspector General for Investigations, Office of Inspector
General, U.S. Department of Agriculture, 1400 Independence Avenue SW,
Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7
U.S.C. 2270.

PURPOSE(S) OF THE SYSTEM:
To record complaints and allegations of wrongdoing, and requests
for assistance; to document inquiries received by OIG; to compile
statistical information; to provide prompt, responsive, and accurate
information regarding the status of open complaints; to provide a
record of complaint disposition and to record actions taken and
notifications of interested parties and agencies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. Complainants are persons who report or complain of possible
criminal, civil, or administrative violations of law, rule, regulation,
policy, or procedure, or fraud, waste, abuse, mismanagement, gross
waste of funds, or abuse of authority in USDA programs or operations or
allegedly committed by USDA OIG personnel; or specific dangers to
public health or safety, misuse of government property, personnel
misconduct, discrimination, or other irregularities affecting USDA
programs.
2. Subjects are persons against whom such complaints and
allegations are made.

CATEGORIES OF RECORDS IN THE SYSTEM:
1. Identities of complainants, if known, and subjects.
2. Details of each complaint or allegation.
3. OIG complaint number and control number(s) used by Federal,
State, or tribal agencies for tracking each complaint.
4. Responses from Federal, State, or tribal agencies to which
complaints are referred for inquiry.
5. Summaries of substantiated information and results of OIG,
Federal, State, or tribal agency inquiry into the complaint.

RECORD SOURCE CATEGORIES:
Identities of complainants and subjects are provided by individual
complainants. Additional information may be provided by individual
complainants, subjects, and/or third parties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 16 and 18 through 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved primarily by name of the subject,
complainant, or witness; records may also be retrieved by complaint
number.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Paper records are kept in limited access areas
during duty hours, in locked offices during nonduty hours, or in the
possession of the investigator. Electronic records are protected
through use of a personal identity verification card and by requiring a
confidential username and password.

HISTORY:
80 FR 48476 (August 13, 2015).

SYSTEM NAME AND NUMBER:
Automated Reporting and General Operations Systems (ARGOS), USDA/
OIG-5.

[[Page 62075]]

SECURITY CLASSIFICATION:
Sensitive but Unclassified and/or Controlled Unclassified
Information.

SYSTEM LOCATION:
In USDA OIG headquarters offices at 1400 Independence Avenue SW,
Washington, DC 20250; data centers managed by the USDA, Digital
Infrastructure Services Center, 8930 Ward Parkway, Kansas City, MO
64114, and 4300 Goodfellow Boulevard, Saint Louis, MO 63120; and
accessible via remote computer terminals to authorized OIG personnel in
OIG regional offices and sub-offices, listed in appendix A.

SYSTEM MANAGER(S):
Audit Subsystem--Assistant Inspector General for Audit, Office of
Inspector General, U.S. Department of Agriculture, 1400 Independence
Avenue SW, Washington, DC 20250.
Investigations Subsystem--Assistant Inspector General for
Investigations, Office of Inspector General, U.S. Department of
Agriculture, 1400 Independence Avenue SW, Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7
U.S.C. 2270.

PURPOSE(S) OF THE SYSTEM:
The records maintained in the system are used by USDA OIG in
furtherance of the responsibilities of the Inspector General, pursuant
to the Inspector General Act of 1978, as amended, to conduct and
supervise audits and investigations relating to USDA programs and
operations; to promote economy, efficiency, and effectiveness in the
administration of such programs and operations; and to prevent and
detect fraud, waste, and abuse in such programs and operations. The
system is used primarily to manage investigative cases, to facilitate
reporting of OIG investigative activities to Congress and other
Governmental entities, and to generate audit assignment numbers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
OIG employees or contractors who participate in either audit or
investigative assignments; subjects of investigations; principals; and
others associated with investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
ARGOS provides OIG management officials with a wide range of
information on audit and investigative operations. The system
identifies individual assignments of employees and provides information
on their use of direct and indirect time, significant dates relating to
each assignment, reported dollar deficiencies, recoveries, penalties,
investigative prosecutions, convictions, and other legal and
administrative actions. The system also contains records of audit
employee training history.

RECORD SOURCE CATEGORIES:
Information in the system is obtained from OIG employees and
contractors and from various source documents related to audit and
investigative activities, including assignment letters, employee time
reports, and case entry sheets.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 13 and 15 through 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information in the system generally can be retrieved by OIG
personnel in the headquarters and regional offices. Information may be
retrieved by a subject's name, an OIG employee's name, an assignment
number, or a geographic location.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Normal computer security is maintained including
password protection and use of a personal identity verification card.
Paper records and source documents are maintained in limited-access
areas during duty hours and in locked offices during nonduty hours.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j)(2), the Investigations Subsystem and
the Investigation Employee Time System of this system of records are
exempted from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a,
as amended, except subsections (b), (c)(1) and (2), (e)(4)(A) through
(F), (e)(6), (7), (9), (10), and (11), and (i). Pursuant to 5 U.S.C.
552a(k)(2) and (k)(5), the Investigations Subsystem and the
Investigation Employee Time System of this system are exempted from the
following provisions of the Privacy Act of 1974, 5 U.S.C. 552a:
subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).

HISTORY:
80 FR 48476 (August 13, 2015).

SYSTEM NAME AND NUMBER:
USDA/OIG-6, reserved for future use.

SYSTEM NAME AND NUMBER:
Freedom of Information Act and Privacy Act Request Records, USDA/
OIG-7.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
In the USDA OIG headquarters office at 1400 Independence Avenue SW,
Washington, DC 20250; and data centers managed by the USDA, Digital
Infrastructure Services Center, 8930 Ward Parkway, Kansas City, MO
64114, and 4300 Goodfellow Boulevard, Saint Louis, MO 63120.

SYSTEM MANAGER(S):
Counsel to the Inspector General, Office of Counsel, Office of
Inspector

[[Page 62076]]

General, U.S. Department of Agriculture, 1400 Independence Avenue SW,
Stop 2308, Washington, DC 20250-2308.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 5
U.S.C. 552; 5 U.S.C. 552a.

PURPOSE(S) OF THE SYSTEM:
To assist OIG in carrying out its responsibilities under the
Freedom of Information Act and the Privacy Act.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system contains records of individuals who have submitted
requests and administrative appeals under the Freedom of Information
Act and/or the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
The records consist of the incoming request, all correspondence
developed during the processing of the request, the final reply, and
any incoming requests and responses for FOIA appeals, including any
litigation in U.S. District Court, and in some instances copies of
requested records and records under administrative appeal.

RECORD SOURCE CATEGORIES:
Information in this system comes from the individual submitting the
request or administrative appeal and from OIG employees processing the
request or administrative appeal. Records in this system may have
originated in other USDA OIG systems of records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 7, 16, 19, 21 and 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records are retrieved by requester or appellant name and/or by
using a unique control number that is assigned to the request or
administrative appeal upon date of receipt.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Freedom of Information Act and Privacy Act
request records are stored in file cabinets in limited-access areas
during duty hours and in locked offices during nonduty hours.
Electronic records maintained in a secure computer system are protected
through system usernames, passwords, and use of a personal identity
verification card. The computer server is maintained in a secure,
access-controlled area within an access-controlled building.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
80 FR 48476 (August 13, 2015).

SYSTEM NAME AND NUMBER:
Office of Analytics and Innovation's (OAI) Holistic Information
Analytics and Visualization Environment (HIAVE) System, USDA/OIG-8.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
USDA, Digital Infrastructure Services Center, 8930 Ward Parkway,
Kansas City, MO 64114, and 4300 Goodfellow Boulevard, Saint Louis, MO
63120.

SYSTEM MANAGER(S):
Assistant Inspector General for Analytics and Innovation, Office of
Inspector General, U.S. Department of Agriculture, 1400 Independence
Avenue SW, Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301.

PURPOSE(S) OF THE SYSTEM:
The records maintained in this system are used by OIG to fulfill
its statutory mission under the Inspector General Act, as amended, to
conduct, supervise, and coordinate audits, inspections, and
investigations relating to the programs and operations of USDA; and to
promote economy, efficiency, and effectiveness in the administration
of, and prevent and detect fraud, waste, and abuse in, the programs and
operations of USDA. The system will use data that OIG has the legal
authority to obtain and maintain to perform advanced statistical
techniques and data modeling for indications of fraud, waste, and
abuse, and internal control weaknesses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have applied for or received benefits, grants,
payments, contracts, loans, and salary from USDA; those individuals who
provided benefits or services under a program administered by USDA;
individuals who are associated with various Federal or State programs
and whose actions impact USDA; USDA employees, consultants,
contractors, grantees, advisory committee members, and others who
receive funds from the Department for performing services; individuals
who have transacted with, utilized, or are covered by a USDA agency or
program, and their surviving spouses, children, dependent parents and
siblings; individuals who have transacted with, utilized, or are
covered under a program of another Federal or State agency that is
associated with a USDA program, and their surviving spouses, children,
dependent parents and siblings; individuals alleged to have violated
laws, regulations, or policies relating to USDA programs; individuals
involved with hearings or inquiries relating to USDA programs; and
Federal employees who apply for and/or utilize Government programs or
receive or

[[Page 62077]]

expend funds in an official capacity for USDA.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system includes but is not limited to names, Social Security
Numbers, dates of birth, addresses, telephone numbers, email addresses,
benefits information, application information, payments, banking and
financial information, contracts, loans, salary, travel, hearings,
inquiries, investigations, audits, reviews, and other records relevant
to benefits or programs administered by USDA or associated Federal or
State programs. The system also includes resulting business
intelligence and risk analysis platforms and tools.

RECORD SOURCE CATEGORIES:
Information in this system will include records obtained from
systems of records maintained by USDA or other Federal agencies;
individuals; non-Government, commercial, public, and private agencies
and organizations; and publicly-available databases.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 16, and 19 through 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system of records may be retrieved by any
identifying information of an individual or institution.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records obtained from USDA are maintained and disposed of in
accordance with the General Records Schedules, NARA, or the
Department's record disposition authority applicable to the records. A
new records retention and disposition schedule is under development for
OIG. Until NARA approves a retention and disposition schedule for these
records, OIG will not destroy any records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Electronic records maintained in a secure
computer system are protected through system usernames and passwords,
use of a personal identity verification card, and encryption. The
computer server is maintained in a secure, access-controlled area
within an access-controlled building.

RECORD ACCESS PROCEDURES:
An individual may request access to a record in this system which
pertains to them by submitting a written request to the Counsel to the
Inspector General, Office of Inspector General, U.S. Department of
Agriculture, 1400 Independence Avenue SW, Stop 2308, Washington, DC
20250-2308. This system may contain records originally collected by
USDA and other Federal agencies, and governed by USDA or other Federal
agency system of records notices. Where appropriate, coordination with
the appropriate USDA agency, or consultation with the applicable
Federal agency procedures, will be effected regarding individuals
accessing records in the relevant system of records.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
No exemptions are applicable to records created by OIG in this
system. For individual records originating within a USDA or other
Federal agency system of records, OIG will continue to apply any
applicable Privacy Act exemptions to those individual records.

HISTORY:
USDA OIG updated and published its system of records notices in
their entirety on August 13, 2015 (80 FR 48476). System of Records
USDA/OIG-8, originally established on March 5, 2009 (74 FR 9584), was
included and updated in that consolidated notice. OIG subsequently
modified the system of records on January 23, 2017 (82 FR 7795).

SYSTEM NAME AND NUMBER:
Audit Records, USDA/OIG-9.

SECURITY CLASSIFICATION:
None.

SYSTEM LOCATION:
In USDA OIG headquarters offices, 1400 Independence Avenue SW,
Washington, DC 20250; data centers managed by the USDA, Digital
Infrastructure Services Center, 8930 Ward Parkway, Kansas City, MO
64114, and 4300 Goodfellow Boulevard, Saint Louis, MO 63120; and OIG
Audit regional offices and sub-offices, listed in appendix A.

SYSTEM MANAGER(S):
Assistant Inspector General for Audit, Office of Inspector General,
U.S. Department of Agriculture, 1400 Independence Avenue SW,
Washington, DC 20250.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301.

PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to maintain a management information
system for USDA OIG audit projects and personnel and to assist in the
accurate and timely conduct of audits.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered consist of: (1) USDA program participants and
USDA employees who are associated with an activity that OIG is auditing
or reviewing; (2) requesters of an OIG audit or other activity; and (3)
persons and entities performing some other role of significance to the
OIG's efforts, such as relatives or business associates of USDA program
participants or employees, potential witnesses, or persons who
represent legal entities that are connected to an OIG audit or other
activity. The system also tracks information pertaining to OIG staff
handling the audit or other activity, and may contain names of relevant
staff in other agencies and private sector entities.

[[Page 62078]]

CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of materials compiled and/or generated in
connection with audits and other activities performed by OIG staff.
These materials include work papers and information regarding the
planning, conduct, and resolution of audits and reviews of USDA
programs and participants in those programs, internal legal assistance
requests, information requests, responses to such requests, and reports
of findings.

RECORD SOURCE CATEGORIES:
Information in the system is obtained from various source documents
related to audits, including USDA, other Federal agencies, the
Government Accountability Office, law enforcement agencies, program
participants including individuals and business entities, subject
individuals, complainants, witnesses, and other non-governmental
sources.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine Uses 1 through 16 and 19 through 22 apply.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The system consists of electronic and paper records.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information in the system generally can be retrieved by OIG
personnel in the headquarters and regional offices. Information is
generally retrieved by audit assignment number. However, information
can be retrieved by using alphanumeric queries and personal
identifiers.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to system records is limited to those individuals who have
an official ``need to know'' for the information in the performance of
their official duties. Normal computer security is maintained including
password protection and use of a personal identity verification card.
Paper records are kept in limited-access areas during duty hours and in
locked offices during nonduty hours.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
80 FR 48476 (August 13, 2015).

Appendix A

OIG/Investigations Regional Offices

Northeast Region: 26 Federal Plaza, Room 1409, New York, New York
10278
Southeast Region: 401 W Peachtree Street NW, Room 2329, Atlanta,
Georgia 30308
Midwest Region: 11 West Quincy Court, Suite 275, Chicago, Illinois
60604
Southwest Region: 101 S Main Street, Room 311, Temple, Texas 76501
Western Region: 1301 Clay Street, Suite 1580S, Dellums Federal
Building, Oakland, California 94612

OIG/Audit Regional Offices

Eastern Region: 10301 Baltimore Avenue, Suite 4200, Beltsville,
Maryland 20705
Midwestern Region: 8930 Ward Parkway, Suite 3016, Kansas City,
Missouri 64114
Western Region: 1301 Clay Street, Suite 1580S, Dellums Federal
Building, Oakland, California 94612

OIG/Investigations Sub-offices

700 W Capitol Avenue, Room 2518, Little Rock, Arkansas 72201
401 W Washington Street, Space 77, Suite 425, Phoenix, Arizona
85003
21660 Copley Drive, Suite 370, Diamond Bar, California 91765
2440 Tulare Street, Suite 230, Fresno, California 93721
501 I Street, Suite 12-200, Sacramento, California 95814
1 Denver Federal Center, Building 67, Room 112, Denver, Colorado
80225
299 E Broward Boulevard, Room 210, Ft. Lauderdale, Florida 33301
P.O. Box 952973, Lake Mary, Florida 32795
210 Walnut Street, Suite 573, Des Moines, Iowa 50309
601 West Broadway, Room 617, Louisville, Kentucky 40202
600 S Maestri Place, Room 833, New Orleans, Louisiana 70130
10301 Baltimore Avenue, Suite 4200, Beltsville, Maryland 20705
2852 Eyde Parkway, Suite 220, East Lansing, Michigan 48823
1 Federal Drive, Suite G-603, Fort Snelling, Minnesota 55111
111 E Capitol Street, Suite 425, Jackson, Mississippi 39201
8930 Ward Parkway, Suite 3016, Kansas City, Missouri 64114
1222 Spruce Street, Room 2.202E, St. Louis, Missouri 63103
100 Centennial Mall North, Room 290, Lincoln, Nebraska 68508
1 Stiles Road, Suite 304, Salem, New Hampshire 03079
344 W Genesee Street, Suite 202, Syracuse, New York 13202
4407 Bland Road, Suite 203, Raleigh, North Carolina 27609
304 E Broadway, Room 336, Bismarck, North Dakota 58501
201 Superior Avenue, Suite 550, Cleveland, Ohio 44114
215 Dean A. McGee Avenue, Suite 609, Oklahoma City, Oklahoma 73102
100 SW Main Street, Suite 625, Portland, Oregon 97204
660 American Avenue, Suite 201, King of Prussia, Pennsylvania 19406
700 Grant Street, Suite 2110, Pittsburgh, Pennsylvania 15219
167 N Main Street, Suite B-312, Memphis, Tennessee 38103
1114 Commerce Street, Santa Fe Building, Suite 202, Dallas, Texas
75242

[[Page 62079]]

400 N 8th Street, Room 526, Richmond, Virginia 23219
33810 Weyerhaeuser Way S, Suite 170, Federal Way, Washington 98001

OIG/Audit Sub-offices

501 I Street, Suite 12-200, Sacramento, California 95814
401 W Peachtree Street NW, Room 2328, Atlanta, Georgia 30308
11 W Quincy Court, Suite 275, Chicago, Illinois 60604
4407 Bland Road, Suite 200, Raleigh, North Carolina 27609
100 SW Main Street, Suite 625, Portland, Oregon 97204
1114 Commerce Street, Santa Fe Building, Suite 202, Dallas, Texas
75242
101 S Main Street, Suite 324, Temple, Texas 76501

[FR Doc. 2022-22005 Filed 10-12-22; 8:45 am]
BILLING CODE 3410-23-P

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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.