Notice2022-21526
Privacy Act of 1974; Matching Program
Primary source
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Published
October 4, 2022
Issuing agencies
Social Security Administration
Abstract
In accordance with the provisions of the Privacy Act, as amended, this notice announces a new matching program with the United States Department of Health and Human Services, Office of Child Support Enforcement (OCSE). Under this matching program, OCSE will provide SSA with quarterly wage (QW) and unemployment insurance (UI) information located in the National Directory of New Hires (NDNH) to allow SSA to determine eligibility of applicants for Extra Help (low-income subsidy assistance) under the Medicare Prescription Drug, Improvement, and Modernization Act (MMA) of 2003. This agreement assists SSA in determining eligibility of applicants for Extra Help, redetermining eligibility of existing Extra Help beneficiaries during periodic screening, and administering the Extra Help program.
Full Text
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<title>Federal Register, Volume 87 Issue 191 (Tuesday, October 4, 2022)</title>
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[Federal Register Volume 87, Number 191 (Tuesday, October 4, 2022)]
[Notices]
[Pages 60234-60236]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-21526]
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SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA-2022-0001]
Privacy Act of 1974; Matching Program
AGENCY: Social Security Administration (SSA).
[[Page 60235]]
ACTION: Notice of a new matching program.
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SUMMARY: In accordance with the provisions of the Privacy Act, as
amended, this notice announces a new matching program with the United
States Department of Health and Human Services, Office of Child Support
Enforcement (OCSE). Under this matching program, OCSE will provide SSA
with quarterly wage (QW) and unemployment insurance (UI) information
located in the National Directory of New Hires (NDNH) to allow SSA to
determine eligibility of applicants for Extra Help (low-income subsidy
assistance) under the Medicare Prescription Drug, Improvement, and
Modernization Act (MMA) of 2003. This agreement assists SSA in
determining eligibility of applicants for Extra Help, redetermining
eligibility of existing Extra Help beneficiaries during periodic
screening, and administering the Extra Help program.
DATES: Submit comments on the proposed matching program on or before
October 26, 2022. The matching program will be applicable on November
26, 2022, or once a minimum of 30 days after publication of this notice
has elapsed, whichever is later. The matching program will be in effect
for a period of 18 months.
ADDRESSES: You may submit comments by any one of three methods--
internet, fax, or mail. Do not submit the same comments multiple times
or by more than one method. Regardless of which method you choose,
please state that your comments refer to Docket No. SSA-2022-0001 so
that we may associate your comments with the correct notice. CAUTION:
You should be careful to include in your comments only information that
you wish to make publicly available. We strongly urge you not to
include in your comments any personal information, such as Social
Security numbers or medical information.
1. Internet: We strongly recommend that you submit your comments
via the internet. Please visit the Federal eRulemaking portal at <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Use the Search function to find docket number
SSA-2022-0001 and then submit your comments. The system will issue you
a tracking number to confirm your submission. You will not be able to
view your comment immediately because we must post each submission
manually. It may take up to a week for your comments to be viewable.
2. Fax: Fax comments to (410) 966-0869.
3. Mail: Matthew Ramsey, Executive Director, Office of Privacy and
Disclosure, Office of the General Counsel, Social Security
Administration, G-401 WHR, 6401 Security Boulevard, Baltimore, MD
21235-6401, or emailing <a href="/cdn-cgi/l/email-protection#0a476b7e7e626f7d24586b67796f734a79796b246d657c"><span class="__cf_email__" data-cfemail="24694550504c41530a76454957415d645757450a434b52">[email protected]</span></a>. Comments are also
available for public viewing on the Federal eRulemaking portal at
<a href="http://www.regulations.gov">http://www.regulations.gov</a> or in person, during regular business hours,
by arranging with the contact person identified below.
FOR FURTHER INFORMATION CONTACT: Interested parties may submit general
questions about the matching program to Stephanie Kiley, Acting
Division Director, Office of Privacy and Disclosure, Office of the
General Counsel, Social Security Administration, G-401 WHR, 6401
Security Boulevard, Baltimore, MD 21235-6401, at telephone: (410) 966-
5855, or send an email to <a href="/cdn-cgi/l/email-protection#3c6f48594c545d5255591277555059457c4f4f5d125b534a"><span class="__cf_email__" data-cfemail="05567160756d646b6c602b4e6c69607c457676642b626a73">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: None.
Matthew Ramsey,
Executive Director, Office of Privacy and Disclosure, Office of the
General Counsel.
Participating Agencies: SSA and OCSE.
Authority for Conducting the Matching Program: This matching
agreement between OCSE and SSA is executed pursuant to the Social
Security Act (Act) and the Privacy Act of 1974, as amended. Subsection
453(j)(4) of the Act provides that OCSE shall provide the Commissioner
of SSA with all information in the NDNH. 42 U.S.C. 653(j)(4). SSA has
authority to use data to determine entitlement to and eligibility for
programs it administers pursuant to sections 453(j)(4), 1631(e)(1)(B)
and (f), and 1860D-14(a)(3) of the Act. 42 U.S.C. 653(j)(4),
1383(e)(1)(B) and (f), and 1395w-114(a)(3). Disclosures under this
agreement shall be made in accordance with 5 U.S.C. 552a(b)(3), and in
compliance with the matching procedures in 5 U.S.C. 552a(o), (p), and
(r).
The Act provides that whether a Part D eligible individual residing
in a state is eligible for subsidy, shall be determined under the state
plan for medical assistance or by the Commissioner of Social Security.
42 U.S.C. 1395w-114(a)(3)(B)(i).
SSA has independent authority to collect this information regarding
Medicare Parts A-D eligibility and premium calculations via sections
202-205, 223, 226, 228, 1611, 1631, 1818, 1836, 1839, 1840, and 1860D-1
to 1860D-15 of the Act (42 U.S.C. 402-405, 423, 426, 428, 1382, 1383,
1395i-2, 1395o, 1395r, 1395s, and 1395w-101 to 1395w-115).
Purpose(s): This computer matching agreement (agreement) governs a
matching program between OCSE and SSA. OCSE will provide SSA with QW
and UI information located in the NDNH to allow SSA to determine
eligibility of applicants for Extra Help (low-income subsidy
assistance) under the MMA of 2003 (Pub. L. 108-173) (Extra Help). This
agreement also governs the use, treatment, and safeguarding of the
information exchanged. OCSE is the ``source agency'' and SSA is the
``recipient agency,'' as defined by the Privacy Act. 5 U.S.C.
552a(a)(9) and (11).
This agreement assists SSA in (1) determining eligibility of
applicants for Extra Help; (2) redetermining eligibility of existing
Extra Help beneficiaries during periodic screening; and (3)
administering the Extra Help program.
The Privacy Act provides that no record contained in a system of
record (SOR) may be disclosed for use in a computer matching program,
except pursuant to a written agreement containing specified provisions.
5 U.S.C. 552a(o). SSA and OCSE are executing this agreement to comply
with the Privacy Act and the regulations and guidance promulgated
thereunder. OCSE and SSA have been parties to matching agreements and
recertifications for this purpose since April 1, 2005.
The SSA component responsible for this agreement and its contents
is the Office of Privacy and Disclosure. The responsible component for
OCSE is the Division of Federal Systems.
This agreement is applicable to personnel, facilities, and
information systems of SSA and OCSE involved in the processing and
storage of NDNH information. Personnel are defined as employees,
contractors, or agents of OCSE and SSA.
Categories of Individuals: The individuals whose information is
involved in this matching program are applicants and beneficiaries of
Extra Help (low-income subsidy assistance).
Categories of Records: SSA will provide OCSE the following data
elements electronically in the finder file:
<bullet> Client's Own Social Security Number (COSSN)
<bullet> Name
OCSE will provide electronically to SSA the following data elements
from the NDNH QW file:
<bullet> QW record identifier
[[Page 60236]]
<bullet> For employees:
(1) Name (first, middle, last)
(2) SSN
(3) Verification request code
(4) Processed date
(5) Non-verifiable indicator
(6) Wage amount
(7) Reporting period
<bullet> For employers of individuals in the QW file of the NDNH:
(1) Name
(2) Employer identification number
(3) Address(es)
<bullet> Transmitter Agency Code
<bullet> Transmitter State Code
<bullet> State or Agency Name
OCSE will provide electronically to SSA the following data elements
from the NDNH UI file:
<bullet> UI record identifier
<bullet> Processed date
<bullet> SSN
<bullet> Verification request code
<bullet> Name (first, middle, last)
<bullet> Address
<bullet> UI benefit amount
<bullet> Reporting period
<bullet> Transmitter Agency Code
<bullet> Transmitter State Code
<bullet> State or Agency Name
Data Elements SSA updates in the OCSE Financial Items (OCSEFITM)
table if there is a match:
<bullet> QW record identifier
<bullet> For employees:
(1) Employee's SSN
(2) Employee's wage amount
(3) Reporting period
<bullet> For employers of individuals:
(1) Employer identification number
(2) Employer's name
<bullet> Unemployment Insurance identifier:
(1) Claimant SSN
(2) Unemployment insurance benefit amount
(3) Reporting period
(4) Transmitter State Name
System(s) of Records: SSA's SOR is the Medicare Database (MDB) file
SOR, No. 60-0321, last fully published at 71 Federal Register (FR)
42159 (July 25, 2006), and amended at 72 FR 69723 (December 10, 2007),
and 83 FR 54969 (November 1, 2018).
OCSE will match SSA's information in the MDB against the QW and UI
information furnished by state and federal agencies maintained in its
SOR, ``OCSE National Directory of New Hires'' (NDNH), No. 09-80-0381,
published in the Federal Register on April 2, 2015 at 80 FR 17906 and
amended at 83 FR 6591 (February 14, 2018), and 85 FR 546 (January 6,
2020).
[FR Doc. 2022-21526 Filed 10-3-22; 8:45 am]
BILLING CODE 4191-02-P
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