Notice2022-19183
Privacy Act of 1974; System of Records
Primary source
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Published
September 6, 2022
Effective
October 6, 2022
Issuing agencies
Environmental Protection Agency
Abstract
The U.S. Environmental Protection Agency's (EPA) Office of Land and Emergency Management (OLEM) is giving notice that it proposes to create a new system of records pursuant to the provisions of the Privacy Act of 1974. The Office of Land and Emergency Management, Customer Relationship Management System (OLEM CRM) is being created to support work under the Bipartisan Infrastructure Law (BIL), Save Our Seas 2.0 (SOS 2.0), and the Resource Conservation and Recovery Act (RCRA). The OLEM CRM will track and manage stakeholder engagement, stakeholder commitments, EPA commitments, and external communications with stakeholders related to the implementation of OLEM's initiatives.
Full Text
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<title>Federal Register, Volume 87 Issue 171 (Tuesday, September 6, 2022)</title>
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[Federal Register Volume 87, Number 171 (Tuesday, September 6, 2022)]
[Notices]
[Pages 54496-54498]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-19183]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-9887-01-OMS]
Privacy Act of 1974; System of Records
AGENCY: Office of Land and Emergency Management (OLEM), Environmental
Protection Agency (EPA).
[[Page 54497]]
ACTION: Notice of a new system of records.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of
Land and Emergency Management (OLEM) is giving notice that it proposes
to create a new system of records pursuant to the provisions of the
Privacy Act of 1974. The Office of Land and Emergency Management,
Customer Relationship Management System (OLEM CRM) is being created to
support work under the Bipartisan Infrastructure Law (BIL), Save Our
Seas 2.0 (SOS 2.0), and the Resource Conservation and Recovery Act
(RCRA). The OLEM CRM will track and manage stakeholder engagement,
stakeholder commitments, EPA commitments, and external communications
with stakeholders related to the implementation of OLEM's initiatives.
DATES: Persons wishing to comment on this system of records notice must
do so by October 6, 2022. Routine uses for this new system of records
will be effective October 6, 2022.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OLEM-2022-0451, by one of the following methods:
Federal eRulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow the
online instructions for submitting comments.
Email: <a href="/cdn-cgi/l/email-protection#05616a666e60715a6a6876456075642b626a73"><span class="__cf_email__" data-cfemail="5e3a313d353b2a0131332d1e3b2e3f70393128">[email protected]</span></a>. Include the Docket ID number in the
subject line of the message.
Fax: (202) 566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OLEM-
2022-0451. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at <a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any personal
information provided, unless the comment includes information claimed
to be Controlled Unclassified Information (CUI) or other information
for which disclosure is restricted by statute. Do not submit
information that you consider to be CUI or otherwise protected through
<a href="https://www.regulations.gov">https://www.regulations.gov</a>. The <a href="https://www.regulations.gov">https://www.regulations.gov</a> website is
an ``anonymous access'' system for the EPA, which means the EPA will
not know your identity or contact information. If you submit an
electronic comment, the EPA recommends that you include your name and
other contact information in the body of your comment. If the EPA
cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. If you send an email comment directly to the EPA without going
through <a href="https://www.regulations.gov">https://www.regulations.gov</a>, your email address will be
automatically captured and included as part of the comment that is
placed in the public docket and made available on the internet.
Electronic files should avoid the use of special characters, any form
of encryption, and be free of any defects or viruses. For additional
information about the EPA public docket, visit the EPA Docket Center
homepage at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.
Docket: All documents in the docket are listed in the <a href="https://www.regulations.gov">https://www.regulations.gov</a> index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in <a href="https://www.regulations.gov">https://www.regulations.gov</a> or in hard copy at the
OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution
Ave. NW, Washington, DC 20460. The Public Reading Room is normally open
from 8:30 a.m. to 4:30 p.m., Monday through Friday excluding legal
holidays. The telephone number for the Public Reading Room is (202)
566-1744, and the telephone number for the OMS Docket is (202) 566-
1752. Further information about EPA Docket Center services and current
operating status is available at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.
FOR FURTHER INFORMATION CONTACT: Ron Vance, OLEM CRM System Manager.
Email address: <a href="/cdn-cgi/l/email-protection#7402151a17115a061b1a151810341104155a131b02"><span class="__cf_email__" data-cfemail="4036212e23256e322f2e212c24002530216e272f36">[email protected]</span></a>. Phone: 202-566-0295. Address:
Resource Conservation and Sustainability Division, U.S. Environmental
Protection Agency, 1301 Constitution Avenue NW, MC 5306T, Washington,
DC 20460.
SUPPLEMENTARY INFORMATION: The Bipartisan Infrastructure Law (BIL),
Save Our Seas 2.0 (SOS 2.0), and the Resource Conservation and Recovery
Act (RCRA) direct EPA to design and implement waste reduction
strategies, grant programs, stakeholder education and outreach, and
implementation of OLEM initiatives. EPA is creating the OLEM CRM to
facilitate stakeholder engagement, track commitments from stakeholders,
monitor EPA's commitments, and manage communications with stakeholders
related to this work. The OLEM CRM will achieve the following critical
objectives:
<bullet> Maintain a list of stakeholder organizations and contacts,
<bullet> Manage stakeholder education and outreach, engagement
events, and communications,
<bullet> Maintain and document communication with stakeholders, and
<bullet> Manage Strategy Implementation Plan actions and
commitments.
SYSTEM NAME AND NUMBER:
Office of Land and Emergency Management, Customer Relationship
Management System (OLEM CRM), EPA-96.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained by the Office of Mission Support, U.S.
Environmental Protection Agency, 1301 Constitution Ave. NW, Washington,
DC 20460. OLEM CRM records are hosted by AWS GovCloud (US).
SYSTEM MANAGER(S):
Ron Vance, OLEM CRM System Manager. Email address:
<a href="/cdn-cgi/l/email-protection#0573646b66602b776a6b646961456075642b626a73"><span class="__cf_email__" data-cfemail="fb8d9a95989ed58994959a979fbb9e8b9ad59c948d">[email protected]</span></a>. Phone: 202-566-0295. Address: Resource
Conservation and Sustainability Division, U.S. Environmental Protection
Agency, 1301 Constitution Avenue NW, MC 5306T, Washington, DC 20460.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Bipartisan Infrastructure Law (BIL) 42 U.S.C. 6966d, Save Our
Seas 2.0 (SOS2.0) 33 U.S.C. 4281, and the Resource Conservation and
Recovery Act (RCRA) 42 U.S.C 6902.
PURPOSE(S) OF THE SYSTEM:
EPA will use the OLEM CRM to track correspondence and engagement of
external stakeholders. EPA will also use the OLEM CRM to track
stakeholder commitments and actions. OLEM has staff in EPA headquarters
and regional offices managing multiple engagement initiatives and
interacting with thousands of outside organizations. The OLEM CRM is
essential in helping to organize and coordinate efforts among EPA
program staff.
[[Page 54498]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The OLEM CRM will contain information on all organizations
participating in OLEM initiatives. Categories of individuals on whom
records are maintained in the system include those that serve as
contacts for or representatives of organizations participating in these
initiatives.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information includes organization name, address, phone number,
website, and social media handles; individual information for
organizational contacts including name, title, address, email, and
phone number; correspondence history between EPA and the organization;
organization's participation history in OLEM initiatives; and documents
associated with correspondence or participation.
RECORD SOURCE CATEGORIES:
Information contained in the OLEM CRM will be submitted to EPA from
the participating organizations via direct data entry into the OLEM
CRM, email, or phone.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The routine uses below are both related to and compatible with the
original purpose for which the information was collected. The following
general routine uses apply to this system (86 FR 62527): D, E, G, H, K,
L and M.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
OLEM CRM records are maintained electronically by EPA on electronic
storage devices by the Office of Mission Support, U.S. Environmental
Protection Agency, 1301 Constitution Ave. NW, Washington, DC 20460.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Information in the OLEM CRM is retrieved by organization name,
however, information is also retrievable by searching the point of
contact name for each organization.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The record schedule for the OLEM CRM is 0090 which is
Administrative Support Databases. For disposition instructions the OLEM
CRM follows record schedule 1012 e, which states that records should be
closed when superseded, updated, replaced or no longer needed for
current agency business. The disposition instructions are to destroy
the records one year after file closure.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect personal data in the OLEM CRM are
commensurate with those required for an information system rated
MODERATE for confidentiality, integrity, and availability, as
prescribed in National Institute of Standards and Technology (NIST)
Special Publication, 800-53, ``Security and Privacy Controls for
Information Systems and Organizations,'' Revision 5.
1. Administrative Safeguards: All individuals accessing the system
are required to complete annual privacy and security trainings. In
addition, all users will be trained on the appropriate use of the
system and system information.
2. Technical Safeguards: There are limited access rights for EPA
program staff and contractors. Each user will ensure that the
information is being properly used. System administrators will grant
users specific access levels. All users of the system are given a
unique user identification (ID) with personal identifiers, and all
interactions between the system and the authorized individual users are
logged. Activity logs are maintained and can be used to track misuse of
information.
3. Physical Safeguards: All records are maintained in secure,
access-controlled areas or buildings.
RECORD ACCESS PROCEDURES:
All requests for access to personal records should cite the Privacy
Act of 1974 and reference the type of request being made (i.e.,
access). Requests must include: (1) the name and signature of the
individual making the request; (2) the name of the Privacy Act system
of records to which the request relates; (3) a statement whether a
personal inspection of the records or a copy of them by mail is
desired; and (4) proof of identity. A full description of EPA's Privacy
Act procedures for requesting access to records is included in EPA's
Privacy Act regulations at 40 CFR part 16.
CONTESTING RECORD PROCEDURES:
Requests for correction or amendment must include: (1) the name and
signature of the individual making the request; (2) the name of the
Privacy Act system of records to which the request relates; (3) a
description of the information sought to be corrected or amended and
the specific reasons for the correction or amendment; and (4) proof of
identity. A full description of EPA's Privacy Act procedures for the
correction or amendment of a record is included in EPA's Privacy Act
regulations at 40 CFR part 16.
NOTIFICATION PROCEDURES:
Individuals who wish to be informed whether a Privacy Act system of
records maintained by EPA contains any record pertaining to them should
make a written request to the EPA, Attn: Agency Privacy Officer, MC
2831T, 1200 Pennsylvania Ave. NW, Washington, DC 20460, or by email at:
<a href="/cdn-cgi/l/email-protection#e9999b809f888a90a98c9988c78e869f"><span class="__cf_email__" data-cfemail="0e7e7c67786f6d774e6b7e6f20696178">[email protected]</span></a>. A full description of EPA's Privacy Act procedures is
included in EPA's Privacy Act regulations at 40 CFR part 16.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2022-19183 Filed 9-2-22; 8:45 am]
BILLING CODE 6560-50-P
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