Notice2022-17945
Privacy Act of 1974; Department of Transportation, Federal Aviation Administration; DOT/FAA 807 Facility Access Control at the Mike Monroney Aeronautical Center
Primary source
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Published
August 22, 2022
Effective
September 21, 2022
Issuing agencies
Transportation Department
Abstract
In accordance with the Privacy Act of 1974, the United States Department of Transportation (DOT), Federal Aviation Administration (FAA), proposes to rename, update and reissue an existing system of records notice currently titled "Department of Transportation, Federal Aviation Administration, DOT/FAA 807, Traffic Control at the Mike Monroney Aeronautical Center." The Mike Monroney Aeronautical Center (MMAC) is located in Oklahoma City, OK and is home to more than 8,000 full[hyphen]time employees and receives 10,000 visitors per month. It encompasses approximately 1,100 acres and 133 buildings and conducts training for DOT/FAA employees and contractors, and other federal employees (including employees of federal agencies who are tenants at the MMAC). Tenants are federal agencies who pay to lease space on the MMAC campus. The Director for the Office of Facilities and Management (AMP-1), the Security and Investigations Division (AMC-700) and the MMAC Operations and Maintenance Division (AMP-300), are responsible for maintaining access control to the facility including the administration of policies, programs and activities related to access to the MMAC facilities, as well as managing tasks related to vehicle registrations, key issuance, visitors (members of the public, including federal employees attending training or special events, short-term vendors, and research participants), as well as tenants and DOT/FAA employees and contractors assigned to the MMAC campus. These functions ensure that only authorized personnel obtain access and entrance to facilities located at the MMAC campus and that pedestrian and vehicular traffic within the campus is controlled and orderly.
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<title>Federal Register, Volume 87 Issue 161 (Monday, August 22, 2022)</title>
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[Federal Register Volume 87, Number 161 (Monday, August 22, 2022)]
[Notices]
[Pages 51477-51482]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-17945]
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DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. OST-2021-0050]
Privacy Act of 1974; Department of Transportation, Federal
Aviation Administration; DOT/FAA 807 Facility Access Control at the
Mike Monroney Aeronautical Center
AGENCY: Office of the Departmental Chief Information Officer, Office of
the Secretary of Transportation, DOT.
ACTION: Notice of a modified Privacy Act system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the United States
Department of Transportation (DOT), Federal Aviation Administration
(FAA), proposes to rename, update and reissue an existing system of
records notice currently titled ``Department of Transportation, Federal
Aviation Administration, DOT/FAA 807, Traffic Control at the Mike
Monroney Aeronautical Center.'' The Mike Monroney Aeronautical Center
(MMAC) is located in Oklahoma City, OK and is home to more than 8,000
full[hyphen]time employees and receives 10,000 visitors
[[Page 51478]]
per month. It encompasses approximately 1,100 acres and 133 buildings
and conducts training for DOT/FAA employees and contractors, and other
federal employees (including employees of federal agencies who are
tenants at the MMAC). Tenants are federal agencies who pay to lease
space on the MMAC campus. The Director for the Office of Facilities and
Management (AMP-1), the Security and Investigations Division (AMC-700)
and the MMAC Operations and Maintenance Division (AMP-300), are
responsible for maintaining access control to the facility including
the administration of policies, programs and activities related to
access to the MMAC facilities, as well as managing tasks related to
vehicle registrations, key issuance, visitors (members of the public,
including federal employees attending training or special events,
short-term vendors, and research participants), as well as tenants and
DOT/FAA employees and contractors assigned to the MMAC campus. These
functions ensure that only authorized personnel obtain access and
entrance to facilities located at the MMAC campus and that pedestrian
and vehicular traffic within the campus is controlled and orderly.
Notice Updates
This Notice includes both substantive changes and non-substantive
changes to the previously published Notice. The substantive changes
have been made to the system name, system manager, authority, purpose,
categories of individuals, categories of records, record source
categories, routine uses, policies and practices for storage of
records, policies and practices for retrieval of records, policies and
practices for retention and disposal of records, and record access
procedures. The non-substantive changes have been made to
administrative, technical and physical safeguards, contesting records
procedures, and notification procedures, as well as revisions to align
with the requirements of the Office of Management and Budget (OMB)
Memoranda A-108 and ensure consistency with other Notices issued by the
Department of Transportation.
DATES: Written comments should be submitted on or before September 21,
2022. The Department may publish an amended Systems of Records Notice
in light of any comments received. This new system will be effective
September 21, 2022.
ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2021-0050 by any of the following methods:
<bullet> Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
Follow the instructions for submitting comments.
<bullet> Mail: Docket Management Facility, U.S. Department of
Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor,
Room W12-140, Washington, DC 20590-0001.
<bullet> Hand Delivery or Courier: West Building Ground Floor, Room
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday
through Friday, except Federal Holidays.
<bullet> Fax: (202) 493-2251.
<bullet> Instructions: You must include the agency name and docket
number DOT-OST-2021-0050. All comments received will be posted without
change to <a href="http://www.regulations.gov">http://www.regulations.gov</a>, including any personal
information provided.
Privacy Act: Anyone is able to search the electronic form of all
comments received in any of our dockets by the name of the individual
submitting the comment (or signing the comment, if submitted on behalf
of an association, business, labor union, etc.). You may review the
Department of Transportation's complete Privacy Act statement in the
Federal Register published on April 11, 2000 (65 FR 19477-78), or you
may visit <a href="http://DocketsInfo.dot.gov">http://DocketsInfo.dot.gov</a>.
Docket: For access to the docket to read background documents or
comments received, go to <a href="http://www.regulations.gov">http://www.regulations.gov</a> or to the street
address listed above. Follow the online instructions for accessing the
docket.
FOR FURTHER INFORMATION CONTACT: For questions, please contact: Karyn
Gorman, Acting Departmental Chief Privacy Officer, Privacy Office,
Department of Transportation, Washington, DC 20590; <a href="/cdn-cgi/l/email-protection#c5b5b7acb3a4a6bc85a1aab1eba2aab3"><span class="__cf_email__" data-cfemail="d4a4a6bda2b5b7ad94b0bba0fab3bba2">[email protected]</span></a>; or
202-527-3284.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of 1974, the Department of
Transportation proposes to modify and re-issue a Department of
Transportation system of record notice titled, ``Department of
Transportation, Federal Aviation Administration, DOT/FAA 807 Traffic
Control at the Mike Monroney Aeronautical Center (formerly named Law
Enforcement Records and Central Files).'' This system of records covers
records collected and maintained for the purposes of:
<bullet> Issuing permanent and temporary parking passes (or decals)
to DOT/FAA employees and contractors, and tenants;
<bullet> Issuing short[hyphen]term passes to federal employees and
contractors who have forgotten or misplaced their Personal
Identification Verification (PIV) card;
<bullet> Issuing short-term and long-term passes to visitors;
<bullet> Issuing keys (both physical and digital) to federal
employees and contractors; and
<bullet> Maintaining records of individuals failing to adhere to
parking policy and, therefore, cited for parking violations on the MMAC
campus.
The following substantive changes have been made to the Notice:
1. System Name and Number: This Notice updates the system name to
``Facility Access Control at the Mike Monroney Aeronautical Center''
from the previous system name of ``Traffic Control at the Mike Monroney
Aeronautical Center (formerly named Law Enforcement Records and Central
Files).'' The update to the system name accounts for the access control
conducted by the MMAC, such as visitor passes, parking decals and key
access management.
2. System Manager: This Notice updates the system manager to
include contact information for the Office of Facility Management which
was not included in the previous Notice. The system manager contact
information is compatible with the purpose of the system of records.
3. Authority: This Notice updates the authorities to include
Chapter 5 of Title 40, United States Code, Property Management, and 41
CFR part 102-74, Facility Management which authorize the administration
of programs and systems as well as collection of records to manage to
property, and vehicular and pedestrian traffic. Reference to 44 U.S.C.
3101 authorizing the collection and use of agency documents and
information related to agency policies, procedures and transactions is
not appropriate for activity around the collection of information
related to facility access management and has been removed.
4. Purpose: This Notice updates the purpose to incorporate all
functions of the MMAC. This includes issuance of short- and long-term
passes and parking decals, issuance of keys, and maintenance of
individuals who violate parking policy. The records collected, used and
maintained are compatible with the purpose of the system of records.
5. Categories of Individuals: Consistent with the expansion of the
purpose of the system, this Notice expands the categories of
individuals to include those individuals (employees, contractors,
visitors, and tenants) who apply for temporary or long-term passes and
parking decals authorizing them to enter the MMAC campus. Additionally,
the language in this section has been
[[Page 51479]]
clarified to define tenants as individuals to whom the FAA issues
parking passes and may cite for parking violations. The categories of
individuals is compatible with the purpose of the system of records.
6. Categories of Records: This Notice updates categories of records
to reflect that the system collects information for the purposes of
issuing visitor passes, and parking decals. Visitor pass records
include the following data elements, not limited to: full name and
signature, temporary badge number, identity (ID) card number (including
driver's license number), and phone number. Records collected and
maintained for parking (including parking violations) include: full
name, handicap (HC) placard number, decal number, tag number and state,
vehicle description, vehicle year and make, and comments (including
driver's license number). Records collected and maintained for key
issuance and management include; key holder name, email address and
signature, request ID, and key ID assigned. The categories of records
is compatible with the purpose of the system of records.
7. Records Source: This Notice updates records source to reference
that information collected and maintained is provided by individuals
seeking parking decals and access to MMAC facilities. Items, such as
temporary badge number, decal number and HC placard number, are
provided by FAA employees and contractors approving these access and
parking requests.
8. Routine Uses: This Notice updates routine uses to include the
Department of Transportation's general routine uses applicable to this
Notice as they were previously only incorporated by reference. OMB
Memoranda A-108 recommends that agencies include all routine uses in
one notice rather than incorporating general routine uses by reference;
therefore, the Department is replacing the statement in DOT/FAA 807
that referenced the ``Statement of General Routine Uses'' with all of
the general routine uses that apply to this system of records. This
update does not substantially affect any of the routine uses for
records maintained in this system.
9. Records Storage: This Notice updates policies and practices for
the storage of records to reflect that current records are electronic.
The previously published Notice stated that records are maintained in
files and containers, and in password protected electronic databases in
rooms secured with the FAA locking system.
10. Records Retrieval: This Notice updates the policies and
practices for the retrieval of records to reflect that parking records
(including parking violations) can be searched by name, temporary badge
number, vehicle tag number or vehicle decal number. Visitor pass
records can be retrieved by name. Key access management records may be
retrieved by name as well as request ID and key ID. The records
retrieval information is compatible with the purpose of the system of
records.
11. Retention and Disposal: This Notice updates the policies and
practices for retention and disposal of records section to include
current National Archives and Records Administration (NARA) schedules
governing the various record types. The updated retention schedules
include the following groupings of record types: (a) Visitor pass and
parking information (including parking violations) are covered by
General Records Schedule (GRS) 5.6 Item 111 Visitor Processing Records
where records are destroyed when 2 years old. The schedule includes
retention for visitor passes in addition to parking; and (b) Key access
management information is covered by GRS 5.6 Item 020 Key and Card
Access Accountability where records are destroyed when 3 years old. The
previously published Notice stated the following: Identification
credentials including parking permits: Destroy credentials three months
after return to issuing office. Related identification credential
papers such as vehicle registrations: Destroy after all listed
credentials are accounted for. Reports, statements of witnesses,
warning notices, and other papers relating to arrests and traffic
violations: Destroy when 2 years old. Records related to witness
statements were included incorrectly and are no longer included in the
updated Notice.
12. Record Access: This Notice updates the record access procedures
to reflect that signatures on signed requests for records must either
be notarized or accompanied by a statement made under penalty of
perjury in compliance with 28 U.S.C. 1746 while the previous Notice
directed the Record Access, Contesting Record and Notification sections
to ``System Manager.''
The following non-substantive changes to the administrative,
technical, and physical safeguards, contesting records procedures, and
notification procedures, have been made to improve the transparency and
readability of the Notice:
13. Administrative, Technical and Physical Safeguards: This Notice
updates the administrative, technical and physical safeguards to
reference current FAA processes. The purpose of this non-substantive
update is to clarify language around security controls to restrict
access to authorized users, thereby aligning with the requirements of
OMB Memoranda A-108 and for consistency with other DOT/FAA SORNs.
14. Contesting Records: This Notice updates the procedures for
contesting records to refer the reader to the record access procedures
section. The purpose of this non-substantive update is to align with
the requirements of OMB Memoranda A-108 and for consistency with other
DOT/FAA SORNs.
15. Notification: This Notice updates the procedures for
notification to refer the reader to the record access procedures
section. The purpose of this non-substantive update is to align with
the requirements of OMB Memoranda A-108 and for consistency with other
DOT/FAA SORNs.
II. Privacy Act
The Privacy Act (5 U.S.C. 552a) governs the means by which the
Federal Government collects, maintains, and uses personally
identifiable information (PII) in a System of Records. A ``System of
Records'' is a group of any records under the control of a Federal
agency from which information about individuals is retrieved by name or
other personal identifier. The Privacy Act requires each agency to
publish in the Federal Register a System of Records Notice (SORN)
identifying and describing each System of Records the agency maintains,
including the purposes for which the agency uses PII in the system, the
routine uses for which the agency discloses such information outside
the agency, and how individuals to whom a Privacy Act record pertains
can exercise their rights under the Privacy Act (e.g., to determine if
the system contains information about them and to contest inaccurate
information). In accordance with 5 U.S.C. 552a(r), DOT has provided a
report of this system of records to the Office of Management and Budget
and to Congress.
SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/Federal Aviation Administration
(FAA) 807 Facility Access Control at the Mike Monroney Aeronautical
Center.
SECURITY CLASSIFICATION:
Unclassified, sensitive.
SYSTEM LOCATION:
Federal Aviation Administration, Mike Monroney Aeronautical Center
(MMAC), 6500 S MacArthur Blvd., Oklahoma City, OK 73169.
[[Page 51480]]
SYSTEM MANAGER:
Federal Aviation Administration, Office of Facility Management,
AMP-1, Mike Monroney Aeronautical Center, 6500 S MacArthur Blvd.,
Oklahoma City, OK 73169. Contact information for the system manager is:
405-954-4572.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. Chapter 5, and 41 CFR part 102-74, Facility Management.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system includes issuance of short- and long-
term passes and parking decals, issuance of keys, and maintenance of
records on individuals who violate parking policy.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records include information on DOT/FAA employees and contractors,
visitors, and tenants.
CATEGORIES OF RECORDS IN THE SYSTEM:
Visitor pass records include the following data elements, not
limited to: full name and signature, temporary badge number, ID card
number (including driver's license number), and phone number. Records
collected and maintained for parking (including parking violations)
include: full name, HC placard number, decal number, tag number and
state, vehicle description, vehicle year and make, and comments
(including driver's license number). Records collected and maintained
for key issuance and management include; key holder name, email address
and signature, request ID, and key ID assigned.
RECORD SOURCE CATEGORIES:
Information maintained in records are provided by individuals
seeking parking permits, access to facilities, or issuance of keys.
Additional information may be provided by FAA employees and contractors
reviewing and approving requests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to other disclosures, generally permitted under 5
U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DOT as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
1. In the event that a system of records maintained by DOT to carry
out its functions indicates a violation or potential violation of law,
whether civil, criminal or regulatory in nature, and whether arising by
general statute or particular program pursuant thereto, the relevant
records in the system of records may be referred, as a routine use, to
the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation, or order issued pursuant thereto.
2. A record from this system of records may be disclosed, as a
routine use, to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a DOT decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant or other
benefit.
3. A record from this system of records may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee,
the letting of a contract, or the issuance of a license, grant, or
other benefit by the requesting agency, to the extent that the
information is relevant and necessary to the requesting agency's
decision on the matter.
4. Routine Use for Disclosure for Use in Litigation. It shall be a
routine use of the records in this system of records to disclose them
to the Department of Justice or other Federal agency conducting
litigation when (a) DOT, or any agency thereof, or (b) Any employee of
DOT or any agency thereof (including a member of the Coast Guard), in
his/her official capacity, or (c) Any employee of DOT or any agency
thereof (including a member of the Coast Guard), in his/her individual
capacity where the Department of Justice has agreed to represent the
employee, or (d) The United States or any agency thereof, where DOT
determines that litigation is likely to affect the United States, is a
party to litigation or has an interest in such litigation, and the use
of such records by the Department of Justice or other Federal agency
conducting the litigation is deemed by DOT to be relevant and necessary
in the litigation, provided, however, that in each case, DOT determines
that disclosure of the records in the litigation is a use of the
information contained in the records that is compatible with the
purpose for which the records were collected. 4b. Routine Use for
Agency Disclosure in Other Proceedings. It shall be a routine use of
records in this system to disclose them in proceedings before any court
or adjudicative or administrative body before which DOT or any agency
thereof, appears, when (a) DOT, or any agency thereof, or (b) Any
employee of DOT or any agency thereof (including a member of the Coast
Guard) in his/her official capacity, or (c) Any employee of DOT or any
agency thereof (including a member of the Coast Guard) in his/her
individual capacity where DOT has agreed to represent the employee, or
(d) The United States or any agency thereof, where DOT determines that
the proceeding is likely to affect the United States, is a party to the
proceeding or has an interest in such proceeding, and DOT determines
that use of such records is relevant and necessary in the proceeding,
provided, however, that in each case, DOT determines that disclosure of
the records in the proceeding is a use of the information contained in
the records that is compatible with the purpose for which the records
were collected.
5. The information contained in this system of records will be
disclosed to the Office of Management and Budget, OMB in connection
with the review of private relief legislation as set forth in OMB
Circular No. A-19 at any stage of the legislative coordination and
clearance process as set forth in that Circular.
6. Disclosure may be made to a Congressional office from the record
of an individual in response to an inquiry from the Congressional
office made at the request of that individual. In such cases, however,
the Congressional office does not have greater rights to records than
the individual. Thus, the disclosure may be withheld from delivery to
the individual where the file contains investigative or actual
information or other materials which are being used, or are expected to
be used, to support prosecution or fines against the individual for
violations of a statute, or of regulations of the Department based on
statutory authority. No such limitations apply to records requested for
Congressional oversight or legislative purposes; release is authorized
under 49 CFR 10.35(9).
7. One or more records from a system of records may be disclosed
routinely to the National Archives and Records Administration in
records management inspections being conducted under the authority of
44 U.S.C. 2904 and 2906.
8. Routine Use for disclosure to the Coast Guard and to
Transportation Security Administration. A record from this system of
records may be disclosed as a routine use to the Coast Guard and to the
Transportation Security Administration if information from this
[[Page 51481]]
system was shared with either agency when that agency was a component
of the Department of Transportation before its transfer to the
Department of Homeland Security and such disclosure is necessary to
accomplish a DOT, TSA or Coast Guard function related to this system of
records.
9. DOT may make available to another agency or instrumentality of
any government jurisdiction, including State and local governments,
listings of names from any system of records in DOT for use in law
enforcement activities, either civil or criminal, or to expose
fraudulent claims, regardless of the stated purpose for the collection
of the information in the system of records. These enforcement
activities are generally referred to as matching programs because two
lists of names are checked for match using automated assistance. This
routine use is advisory in nature and does not offer unrestricted
access to systems of records for such law enforcement and related
antifraud activities. Each request will be considered on the basis of
its purpose, merits, cost effectiveness and alternatives using
Instructions on reporting computer matching programs to the Office of
Management and Budget, OMB, Congress, and the public, published by the
Director, OMB, dated September 20, 1989.
10. It shall be a routine use of the information in any DOT system
of records to provide to the Attorney General of the United States, or
his/her designee, information indicating that a person meets any of the
disqualifications for receipt, possession, shipment, or transport of a
firearm under the Brady Handgun Violence Prevention Act. In case of a
dispute concerning the validity of the information provided by DOT to
the Attorney General, or his/her designee, it shall be a routine use of
the information in any DOT system of records to make any disclosures of
such information to the National Background Information Check System,
established by the Brady Handgun Violence Prevention Act, as may be
necessary to resolve such dispute.
11. a. To appropriate agencies, entities, and persons when (1) DOT
suspects or has confirmed that there has been a breach of the system of
records; (2) DOT has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, DOT (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with DOT's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
b. To another Federal agency or Federal entity, when DOT determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
12. DOT may disclose records from this system, as a routine use, to
the Office of Government Information Services for the purpose of (a)
resolving disputes between FOIA requesters and Federal agencies and (b)
reviewing agencies' policies, procedures, and compliance in order to
recommend policy changes to Congress and the President.
13. DOT may disclose records from this system, as a routine use, to
contractors and their agents, experts, consultants, and others
performing or working on a contract, service, cooperative agreement, or
other assignment for DOT, when necessary to accomplish an agency
function related to this system of records.
14. DOT may disclose records from this system, as a routine use, to
an agency, organization, or individual for the purpose of performing
audit or oversight operations related to this system of records, but
only such records as are necessary and relevant to the audit or
oversight activity. This routine use does not apply to intra-agency
sharing authorized under Section (b)(1) of the Privacy Act.
15. DOT may disclose from this system, as a routine use, records
consisting of, or relating to, terrorism information (6 U.S.C.
485(a)(5)), homeland security information (6 U.S.C. 482(f)(1)), or Law
enforcement information (Guideline 2 Report attached to White House
Memorandum, ``Information Sharing Environment, November 22, 2006) to a
Federal, State, local, tribal, territorial, foreign government and/or
multinational agency, either in response to its request or upon the
initiative of the Component, for purposes of sharing such information
as is necessary and relevant for the agencies to detect, prevent,
disrupt, preempt, and mitigate the effects of terrorist activities
against the territory, people, and interests of the United States of
America, as contemplated by the Intelligence Reform and Terrorism
Prevention Act of 2004 (Pub. L. 108-458) and Executive Order 13388
(October 25, 2005).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
All records in this system are stored electronically. Records are
accessed by designated persons who have an official need for the
information. All electronic records for the system are backed up to an
offsite storage location to facilitate information recovery in the
event of a disaster or system failure that removes or makes local data
unavailable.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records for parking (including parking violations) can be searched
by name, temporary badge number, vehicle tag number or vehicle decal
number. Records for visitor passes can be retrieved by name. Records
for key access management may be retrieved by name as well as request
ID and key ID assigned.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Per GRS 5.6 Item 111, visitor pass and parking records (including
parking violations) are retained for 2 years. Per GRS 5.6 Item 020, key
access records are retained and destroyed 3 years after return of key.
For all records, longer retention is authorized if required for
business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable DOT automated
systems security and access policies. Strict controls have been imposed
to minimize the risk of compromising the information that is being
stored. Access to records in this system is limited to those
individuals who have a need to know the information for the performance
of their official duties and who have appropriate clearances or
permissions.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of whether this system of records
contains information about them may contact the System Manager at the
address provided in the section ``System Manager''. When seeking
records about yourself from this system of records or any other
Departmental system of records your request must conform to the Privacy
Act regulations set forth in 49 CFR part 10. You must sign your request
and your signature must either be notarized or
[[Page 51482]]
submitted under 28 U.S.C. 1746, a law that permits statements to be
made under penalty of perjury as a substitute for notarization. If your
request is seeking records pertaining to another living individual, you
must include a statement from that individual certifying his/her
agreement for you to access his/her records.
CONTESTING RECORD PROCEDURES:
See ``Record Access Procedures'' above.
NOTIFICATION PROCEDURES:
See ``Record Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Previous version of this system of records, DOT/FAA 807--Traffic
Control at the Mike Monroney Aeronautical Center was published in the
Federal Register on April 11, 2000 (65 FR 19519).
Issued in Washington, DC.
Karyn Gorman,
Acting Departmental Chief Privacy Officer.
[FR Doc. 2022-17945 Filed 8-19-22; 8:45 am]
BILLING CODE 4910-9X-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.