Notice2022-15798
Privacy Act of 1974; System of Records
Primary source
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Published
July 25, 2022
Effective
August 24, 2022
Issuing agencies
Housing and Urban Development Department
Abstract
HUD Emergency Operations Center, Office of Disaster Management and National Security proposes to add a new system of records entitled, "Emergency Notification System". The purpose of this system is to maintain emergency contact information for HUD personnel to enable emergency notifications involving an immediate threat to health or safety of HUD employees. The system provides for high-speed message delivery that reaches all HUD personnel across all available communication channels to deliver alerts and notifications issued by the Department of Homeland Security, other Federal Operations Centers, and/or local emergency officials regarding weather related emergencies, national security incidents, or other critical situations that disrupt the operations and accessibility of a worksite. The system will also enable the Department to account for the safety of HUD personnel during an emergency or incident.
Full Text
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<title>Federal Register, Volume 87 Issue 141 (Monday, July 25, 2022)</title>
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[Federal Register Volume 87, Number 141 (Monday, July 25, 2022)]
[Notices]
[Pages 44147-44148]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-15798]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7062-N-09]
Privacy Act of 1974; System of Records
AGENCY: Office of Disaster Management and National Security, HUD.
ACTION: Notice of a new system of records.
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SUMMARY: HUD Emergency Operations Center, Office of Disaster Management
and National Security proposes to add a new system of records entitled,
``Emergency Notification System''. The purpose of this system is to
maintain emergency contact information for HUD personnel to enable
emergency notifications involving an immediate threat to health or
safety of HUD employees. The system provides for high-speed message
delivery that reaches all HUD personnel across all available
communication channels to deliver alerts and notifications issued by
the Department of Homeland Security, other Federal Operations Centers,
and/or local emergency officials regarding weather related emergencies,
national security incidents, or other critical situations that disrupt
the operations and accessibility of a worksite. The system will also
enable the Department to account for the safety of HUD personnel during
an emergency or incident.
DATES: This new system will be effective upon publication. New routine
uses will be effective August 24, 2022. Submit comments on or before
August 24, 2022.
ADDRESSES: You may submit comments, identified by docket number by one
of the following methods:
Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: <a href="/cdn-cgi/l/email-protection#681f1f1f46181a011e090b1128001d0c460f071e"><span class="__cf_email__" data-cfemail="720505055c02001b0413110b321a07165c151d04">[email protected]</span></a>.
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; The Executive Secretariat, 451 Seventh Street SW, Room 10139,
Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to <a href="http://www.regulations.gov">http://www.regulations.gov</a>. including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
FOR FURTHER INFORMATION CONTACT: LaDonne White, The Privacy Office; 451
Seventh Street SW, Room 10139; Washington, DC 20410-0001; telephone
number 202-708-3054 (this is not a toll-free number). Individuals who
are hearing- or speech-impaired may access this telephone number via
TTY by calling the Federal Relay Service at 800-877-8339 (this is a
toll-free number).
SUPPLEMENTARY INFORMATION: The Department of Housing and Urban
Development Act of 1965 established HUD as Cabinet-level agency. HUD
will maintain the records covered by this notice. The new system of
records notice Emergency Notification System, HUD ADM-10,'' is being
established to use existing work-related contact information and
collect voluntary emergency contact information for current employees
to be used in the event of an emergency or incident.
SYSTEM NAME AND NUMBER:
Emergency Notification System, HUD ADM-10.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
HUD Emergency Operations Center, Office of Disaster Management and
National Security, Office of the Chief Administrative Officer,
Department of Housing and Urban Development, 451 Seventh Street SW,
Room 6280, Washington, DC 20410-0001, Everbridge, 25 Corporate Drive,
Suite 400 Burlington, MA, US 01803. Data centers are located in
Northern California and West Virginia.
SYSTEM MANAGER(S):
Ms. Laura L. McClure, HUD Emergency Operations Center, Office of
Disaster Management and National Security, Office of the Chief
Administrative Officer, Department of Housing and Urban Development,
451 Seventh Street SW, Room 6280, Washington, DC 20410-0001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental regulations, 44 U.S.C. 3101, Records
management by agency heads; general duties, The Department of Housing
and Urban Development Act of 1965, Presidential Policy Directive 8,
Presidential Policy Directive 40, Federal Continuity Directive 1,
Federal Executive Branch National Continuity Program and Requirements
and Federal Continuity Directive 2, Federal Executive Branch Mission
Essential Functions and Candidate Primary Mission Essential Functions
Identification and Submission Process.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to maintain emergency contact
information for HUD personnel. The system provides for high-speed
message delivery that reaches all HUD personnel in response to alerts
and notification issued by the Department of Homeland Security, other
Federal Operations Centers, and local emergency officials regarding
weather related emergencies, national security incidents, or other
critical situations that disrupt the operations and accessibility of a
worksite. The system will also enable the Department to account for the
safety of HUD personnel during an emergency or incident.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal employees, interns and detailees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, email address, phone number, organization/office of
assignment, and duty station. Individuals may voluntarily provide
alternate contact information, personal email address or phone number.
RECORD SOURCE CATEGORIES:
Individuals and HUD Active Directory System.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, or cooperative agreement with HUD, when necessary to accomplish
an agency function related to a system of records. Disclosure
requirements are limited to only those data elements considered
relevant to accomplishing an agency function.
(2) (a) Appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records; (2) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems,
[[Page 44148]]
programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with HUD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
(3) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(4) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
(5) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
(6) To appropriate Federal, State, local, tribal, or governmental
agencies or multilateral governmental organizations responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where HUD
determines that the information would assist in the enforcement of
civil or criminal laws when such records, either alone or in
conjunction with other information, indicate a violation or potential
violation of law.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic and Paper records.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrievable by a variety of fields including, name,
email address, phone number, organization/office assignment, or by some
combination thereof.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
The system is subject to HUD's existing records schedule and
electronic records retention policy. HUD will maintain computer and
paper records for three years, but longer retention is authorized if
required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
We retain electronic files containing personal identifiers in
secure storage areas accessible only by our authorized employees and
contractors who have a need for the information when performing their
official duties. Access to electronic records is restricted to
authorized personnel who have been issued non-transferrable access
codes, unique identifiers, authentication ID, and passwords. Paper
records are printed for quality control purposes and are considered
working documents and they are maintained per the Policies and
Practices for Retention and Disposal Records. Authorized personnel will
be provided security awareness and incident response training no less
than annually.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of and access to their records in
this system of records may submit a request in writing to the
Department of Housing and Urban Development, Attn: FOIA Program Office,
451 7th Street SW, Suite 10139, Washington, DC 20410-0001. or by
emailing <a href="/cdn-cgi/l/email-protection#aaccc5c3cbeac2dfce84cdc5dc"><span class="__cf_email__" data-cfemail="2d4b42444c6d455849034a425b">[email protected]</span></a>. Individuals must furnish the following
information for their records to be located:
1. Full name.
2. Signature.
3. The reason why the individual believes this system contains
information about him/her.
4. The address to which the information should be sent.
CONTESTING RECORD PROCEDURES:
Same as the Notification Procedures below.
NOTIFICATION PROCEDURES:
Any person wanting to know whether this system of records contains
information about him or her should contact the System Manager. Such
person should provide his or her full name, position title and office
location at the time the accommodation was requested, and a mailing
address to which a response is to be sent.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a newly proposed system of records.
LaDonne White,
Senior Agency Official for Privacy, Office of Chief Human Capital
Officer.
[FR Doc. 2022-15798 Filed 7-22-22; 8:45 am]
BILLING CODE 4210-67-P
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</html>Indexed from Federal Register on July 25, 2022.
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