Notice2022-14827
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
July 12, 2022
Issuing agencies
General Services Administration
Abstract
GSA proposes to revise a system of records subject to the Privacy Act of 1974, as amended. The system will provide for the collection of information to track and manage the Art in Architecture program, the National Artist Registry, and the fine arts collection.
Full Text
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<title>Federal Register, Volume 87 Issue 132 (Tuesday, July 12, 2022)</title>
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[Federal Register Volume 87, Number 132 (Tuesday, July 12, 2022)]
[Notices]
[Pages 41314-41315]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-14827]
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GENERAL SERVICES ADMINISTRATION
Notice-ID-2022-0X; Docket No. 2022-000X; Sequence No. XX]
Privacy Act of 1974; System of Records
AGENCY: General Services Administration, (GSA).
ACTION: Notice of a Modified System of Records.
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SUMMARY: GSA proposes to revise a system of records subject to the
Privacy Act of 1974, as amended. The system will provide for the
collection of information to track and manage the Art in Architecture
program, the National Artist Registry, and the fine arts collection.
DATES: Applicable: August 11, 2022.
ADDRESSES: Submit comments identified by ``Notice-ID-2022-0X, Modify
System of Records'' via <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Search
<a href="http://regulations.gov">regulations.gov</a> for Notice-ID-2022-0X, Modified System of Records
Notice. Select the link ``Comment'' that corresponds with ``Notice-ID-
2022-0X, Modified System of Records Notice.'' Follow the instructions
provided on the screen. Please include your name, company name (if
any), and ``Notice-ID-2022-0X, Modified System of Records Notice'' on
your attached document. If your comment cannot be submitted using
<a href="http://regulations.gov">regulations.gov</a>, call or email the points of contact in the FOR FURTHER
INFORMATION CONTACT section of this document for alternate
instructions.
FOR FURTHER INFORMATION CONTACT: Call or email the GSA Chief Privacy
Officer: telephone 202-322-8246; email <a href="/cdn-cgi/l/email-protection#afc8dcce81dfddc6d9ceccd6ceccdbefc8dcce81c8c0d9"><span class="__cf_email__" data-cfemail="5f382c3e712f2d36293e3c263e3c2b1f382c3e71383029">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: GSA proposes to modify a system of records
subject to the Privacy Act of 1974, 5 U.S.C. 552a. The modified system
will continue to provide for the collection of information to track and
manage the Art in Architecture program and now includes optional data
elements within the ``categories of records'', clarifies one routine
use and updates the records retention description to enhance collection
management.
SYSTEM NAME AND NUMBER:
The Museum System (TMS) GSA/PBS-7.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The system is maintained for GSA under contract, and the records
are maintained in electronic form. The system and records are located
at the vendor location in RTP Data Center (GSA Building Code NC9999),
109 T.W. Alexander Drive, Research Triangle Park, NC 27711.
SYSTEM MANAGER:
General Services Administration, Attn: Jennifer Gibson, Director,
Center for Fine Arts, 1800 F Street NW, Washington, DC 20405; email
<a href="/cdn-cgi/l/email-protection#b9d3dcd7d7d0dfdccb97ded0dbcad6d7f9decad897ded6cf"><span class="__cf_email__" data-cfemail="9cf6f9f2f2f5faf9eeb2fbf5feeff3f2dcfbeffdb2fbf3ea">[email protected]</span></a>.
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CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains information needed for managing the Art in
Architecture, Fine Arts, and the Design Excellence Peer programs, which
includes access to information on artists represented in the fine arts
collection, artists in the National Registry, and participants in the
Design Excellence Peer program. Records may include but are not limited
to: (1) Biographical data such as name, birth date, and educational
level; and (2) contact information such as telephone number, street
address and email address; and (3) optional demographic information
including gender, race and ethnicity.
[[Page 41315]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
h. In consultation with the artist or the artist's representatives
and consistent with professional practices in other arts institutions,
nationality, city, state, country and year of birth may be disclosed to
the public when relevant to an artist's work.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
121.1/040 Significant Art Inventory Records.
This series contains records used in identifying items within the
building that are removable or replaceable, or have a significant
historical and/or architectural value. For art associated with a
building (such as statuary, paintings, and architectural features),
records such as inventories, case files, art maintenance records, art
appraisals and art restoration documents and related materials are
included.
Retention: Permanent. Cut off at the end of the fiscal year when
the case file is closed, the artifact is destroyed, transferred, or
otherwise de-accessioned. Transfer to NARA 15 years after cutoff.
Legal Authority: DAA-0121-2015-0001-0007 (121.1/040). 121.1/041
Routine Equipment and Art Inventory Records. This series contains
records used in identifying equipment and items within the building
that are removable or replaceable. Included are inventories of heating,
electrical, plumbing, and air handling equipment, vertical
transportation equipment and records related to recording the
condition, maintenance, and associated schedules, documentation, and
schematics for that equipment. For managing statuary, paintings, and
architectural features associated with a building, records include
routine correspondence and maintenance reports, exhibition and curated
collections management documents, proposal submissions, and other
records not filed under 121.1/040--Significant Art Inventory Records.
Retention: Temporary. Cut off at the end of the fiscal year when
art or equipment has been deaccessioned, obsolete, or superseded, a
case file is closed, or when related documents expire. Destroy 5 fiscal
years after cutoff.
Legal Authority: DAA-0121-2015-0001-0008 (121.1/041).
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HISTORY:
86 FR 46849.
Dated: June 29, 2022.
Richard Speidel,
Chief Privacy Officer, Office of the Deputy Chief Information Officer,
General Services Administration.
[FR Doc. 2022-14827 Filed 7-11-22; 8:45 am]
BILLING CODE 6820-34-P
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