Notice2022-11452
Privacy Act of 1974; System of Records
Primary source
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Published
May 27, 2022
Effective
June 27, 2022
Issuing agencies
Housing and Urban Development Department
Abstract
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Housing and Urban Development (HUD), Office of Policy Development & Research (PD&R) is issuing a public notice of its intent to establish a Privacy Act system of records titled the Housing Choice Voucher (HCV) Mobility Demonstration Evaluation data files. The purpose of the HCV Mobility Demonstration Evaluation data files system is to serve as a repository to store, maintain, and statistically analyze all data collected through the evaluation of the HCV Mobility Demonstration.
Full Text
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<title>Federal Register, Volume 87 Issue 103 (Friday, May 27, 2022)</title>
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[Federal Register Volume 87, Number 103 (Friday, May 27, 2022)]
[Notices]
[Pages 32179-32181]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-11452]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7062-N-05]
Privacy Act of 1974; System of Records
AGENCY: Privacy Office, HUD.
ACTION: Notice of a new system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Housing and Urban Development (HUD),
Office of Policy Development & Research (PD&R) is issuing a public
notice of its intent to establish a Privacy Act system of records
titled the Housing Choice Voucher (HCV) Mobility Demonstration
Evaluation data files. The purpose of the HCV Mobility Demonstration
Evaluation data files system is to serve as a repository to store,
maintain, and statistically analyze all data collected through the
evaluation of the HCV Mobility Demonstration.
DATES: This notice action shall be effective immediately, which will
become effective June 27, 2022.
Comments will be accepted on or before June 27, 2022. This proposed
action will be effective on the date following the end of the comment
period unless comments are received which result in a contrary
determination
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: <a href="/cdn-cgi/l/email-protection#4d3d3f243b2c2e340d253829632a223b"><span class="__cf_email__" data-cfemail="48383a213e292b3108203d2c662f273e">[email protected]</span></a>.
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; The Executive Secretariat; 451 Seventh Street, SW, Room 10139;
Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to <a href="http://www.regulations.gov">http://www.regulations.gov</a>. including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
FOR FURTHER INFORMATION CONTACT: Ladonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001; telephone number 202-708-3054
(this is not a toll-free number). Individuals who are hearing- or
speech-impaired may access this telephone number via TTY by calling the
Federal Relay Service at 800-877-8339 (this is a toll-free number).
SUPPLEMENTARY INFORMATION: The HCV Mobility Demonstration Evaluation
Data Files will be a data system established to store the information
that is needed to evaluate the impact of the Housing Choice Voucher
(HCV) Mobility Demonstration. The evaluation will assess the
implementation and impact of the pairing of mobility services with HUD
housing assistance on a broad range of participant outcomes for both
adults and children. In addition to assessing the impact of the program
on participating households, the evaluation will also seek to
understand the perspective of the public housing agencies that
implement the program, the perspective of the mobility service
providers that offer mobility services to participating households, and
the perspective of landlords in the communities where the demonstration
is implemented. This System of Records will contain all information
that will be analyzed the evaluate the impact of the Housing Choice
Voucher (HCV) Mobility Demonstration.
SYSTEM NAME AND NUMBER:
Housing Choice Voucher (HCV) Mobility Demonstration Evaluation Data
Files, PD&R/RRE 09.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
HCV Mobility Demonstration Evaluation Data Files are maintained at
the following locations: Abt Associates Inc., 10 Fawcett Street,
Cambridge, MA; Abt Associates Inc., 6130 Executive Blvd., Rockville, MD
20852; the AT&T Datacenter, 15 Enterprise Ave, Secaucus, NJ 07094; and
the U.S. Department of Housing and Urban Development, 451 7th Street
SW, Washington, DC 20410-0001.
SYSTEM MANAGER(S):
Carol Star, Director, Program Evaluation Division, Office of Policy
Development and Research, Department of Housing and Urban Development,
451 7th Street SW, Washington, DC 20410-0001, Telephone Number (202)
402-6139.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 502 of the Housing and Urban Development Act of 1970 (Pub.
L. 91-609) (12 U.S.C. 1701z-1; 1701z-2(d) and (g)).
PURPOSES OF THE SYSTEM:
The purpose of the HCV Mobility Demonstration Evaluation Data Files
[[Page 32180]]
will be to store the information that is needed to evaluate the impact
of the Housing Choice Voucher (HCV) Mobility Demonstration. The
information to be maintained in this records system is necessary to
identify and track the participating families over the course of the
study and determine the effectiveness of the interventions. The data in
this system will be analyzed using statistical methods and any results
shared with the public or published in anyway will be reported only in
the aggregate. Resulting reports will not disclose or identify any
individuals or sensitive personal information.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Families enrolled in the HCV Mobility Demonstration, staff at
public housing agencies (PHAs) that are administering the HCV Mobility
Demonstration, providers of mobility services that are partnering with
PHAs to administer the program, and landlords.
CATEGORIES OF RECORDS IN THE SYSTEM:
Head of household's full name, date of birth, social security
number, alien registration number, unique study ID, home address,
household composition, basic demographics of household members
(educational attainment, relationship to head of household, employment
status of adults, chronic health conditions of children etc.), housing
and neighborhood status, perceptions of opportunity areas, financial
well-being, and contact information.
Responses to PHA staff qualitative interviews: Include respondent's
full name, title or position, email address, and phone number.
Responses to mobility service providers qualitative interviews:
Include respondent's full name, title or position, email address, and
phone number.
Responses to landlord qualitative interviews: Include respondent's
full name, title or position, email address, phone number, property
locations, and audio recording.
Data from the Mobility Services Delivery Management Information
Systems: Include service recipients full name, services provided,
duration and intensity of services.
Administrative data: Include demographic data on tenants, including
social security number, date of birth, race, sex, disability status,
household members, home address, contact information, and Housing
Choice Voucher program participation information for households (types
and dates of program actions).
RECORD SOURCE CATEGORIES:
HCV Mobility Demonstration program participants, Landlords, PHA
staff, Mobility service providers, Mobility Services Delivery
Management Information Systems, HUD PIH Inventory Management System/PIH
Information Center.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Besides those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, HUD may disclose information in this system
of records:
1. To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
2. To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or their
parties, and entities and their agents with whom HUD has a contract,
service agreement, grant, or cooperative agreement, or other agreement
for the purposes of statistical analysis and research in support of
program operations, management, performance monitoring, evaluation,
risk management, and policy development, or to otherwise support the
Department's mission. Records under this routine use may not be used in
whole or in part to make decisions that affect the rights, benefits, or
privileges of specific individuals. The results of the matched
information may not be disclosed in identifiable form.
3. To contractors, grantees, experts, consultants and their agents,
or others performing or working under a contract, service, grant, or
cooperative agreement with HUD, when necessary to accomplish an agency
function related to a system of records. Disclosure requirements are
limited to only those data elements considered relevant to
accomplishing an agency function.
4.(a) To appropriate agencies, entities, and persons when: (1) HUD
suspects or has confirmed there has breached the system of records; (2)
HUD has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, HUD (including its
information systems, programs, and operations), the Federal Government,
or national security; and (3) The disclosure made to such agencies,
entities, and persons is reasonably necessary to assist with HUD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
(b) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
suspected or confirmed breach, or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
5. To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
6. To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation,
mediation, or settlement negotiations; or in connection with criminal
law proceedings; when HUD determines that use of such records is
relevant and necessary to the litigation and when any of the following
is a party to the litigation or have an interest in such litigation:
(1) HUD, or any component thereof; or (2) any HUD employee in his or
her official capacity; or (3) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (4) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
7. To appropriate Federal, State, local, tribal, or governmental
agencies or multilateral governmental organizations responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where HUD
determines that the information would assist in the enforcement of
civil or criminal laws when such records, either alone or in
conjunction with
[[Page 32181]]
other information, indicate a violation or potential violation of law.
8. To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or
employees or contractors, and other entities and their agents for the
conduct of HUD-approved ancillary studies relevant to the evaluation of
the HCV Mobility Demonstration. Records under this routine use may not
be used in whole or in part to make decisions that affect the rights,
benefits, or privileges of specific individuals. Research reports
resulting from any such ancillary studies would be required to report
all results in the aggregate and to ensure that no individual was
identifiable.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic and paper.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Unique study ID, name, home address, telephone number, and personal
email address.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Records (Electronic data) files are maintained in accordance with
HUD Records Disposition Schedule 67.9.b and 67.9.f. The records will be
retained as necessary. As such, when projects are satisfactorily
closed, and records are no longer needed for administrative purposes,
the records will be destroyed when the destruction date is reached.
Manual records are destroyed by shredding or burn; electronic records
are destroyed in accordance with HUD's IT Security Handbook 2400.25,
Section 4.7.6.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
For Electronic Records: All personal data will be maintained on a
secure workstation or server that is protected by a firewall and
complex passwords in a directory that can only be accessed by the
network administrators and the analysts actively working on the data;
access rights to the data are granted to limited researchers on a need-
to-know basis, and the level of access provided to each researcher is
based on the minimal level required that individual to fulfill his
research role; all systems used to process or store data have Federal
security controls applied to them; the data will be backed up on a
regular basis to safeguard against system failures or disasters; and,
unencrypted data will never be stored on a laptop or on a movable media
such as CDs, diskettes, or USB flash drives.
For Paper Records: The site interviewers will securely store any
hard copy forms with personal identifiers until they are shipped to the
evaluation contractor via commercial mail services; all hard copy forms
with personal identifying data (the participant agreement/informed
consent form) will be stored securely in a locked cabinet that can only
be accessed by authorized individuals working on the data. The locked
cabinet will be stored in a locked office in a limited-access building.
Additionally, permissions will be defined for each authorized user
based on the user's role on the project. For example, the local site
interviewer will be able to review data for study participants only for
his or her own specific site. Study data will be aggregated or de-
identified at the highest level possible for each required, authorized
use.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of and access to their records in
this system of records may submit a request in writing to the
Department of Housing and Urban Development, Attn: FOIA Program Office,
451 7th Street SW, Suite 10139, Washington, DC 20410-0001. or by
emailing <a href="/cdn-cgi/l/email-protection#95f3fafcf4d5fde0f1bbf2fae3"><span class="__cf_email__" data-cfemail="75131a1c14351d00115b121a03">[email protected]</span></a>. Individuals must furnish the following
information for their records to be located:
1. Full name.
2. Signature.
3. The reason why the individual believes this system contains
information about him/her.
4. The address to which the information should be sent.
CONTESTING RECORD PROCEDURES:
Same as the Notification Procedures below.
NOTIFICATION PROCEDURES:
Any person wanting to know whether this system of records contains
information about him or her should contact the System Manager. Such
person should provide his or her full name, position title and office
location at the time the accommodation was requested, and a mailing
address to which a response is to be sent.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
N/A.
LaDonne L. White,
Departmental Privacy Officer.
[FR Doc. 2022-11452 Filed 5-26-22; 8:45 am]
BILLING CODE P
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</html>Indexed from Federal Register on May 27, 2022.
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