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Notice2022-11131

Privacy Act of 1974; System of Records

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Published
May 24, 2022
Effective
June 23, 2022

Issuing agencies

Federal Reserve System

Abstract

Pursuant to the provisions of the Privacy Act of 1974, notice is given that the Board of Governors of the Federal Reserve System (Board) proposes to modify an existing system of records, entitled BGFRS-30, "FRB--Academic Assistance Program Files" to reflect the outsourcing of Academic Assistance program administration. BGFRS-30 includes applications for academic assistance and related documents in addition to documents relating to requests for exceptions to the Academic Assistance Policy.

Full Text

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<title>Federal Register, Volume 87 Issue 100 (Tuesday, May 24, 2022)</title>
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[Federal Register Volume 87, Number 100 (Tuesday, May 24, 2022)]
[Notices]
[Pages 31555-31557]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-11131]


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FEDERAL RESERVE SYSTEM


Privacy Act of 1974; System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to modify an existing system of records, entitled 
BGFRS-30, ``FRB--Academic Assistance Program Files'' to reflect the 
outsourcing of Academic Assistance program administration. BGFRS-30 
includes applications for academic assistance and related documents in 
addition to documents relating to requests for exceptions to the 
Academic Assistance Policy.

DATES: Comments must be received on or before June 23, 2022. This 
modified system of records will become effective June 23, 2022, without 
further notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS-30 ``FRB--
Academic Assistance Program Files,'' by any of the following methods:
    <bullet> Agency Website: <a href="https://www.federalreserve.gov">https://www.federalreserve.gov</a>. Follow the 
instructions for submitting comments at <a href="https://www.federalreserve.gov/apps/foia/proposedregs.aspx">https://www.federalreserve.gov/apps/foia/proposedregs.aspx</a>.
    <bullet> Email: <a href="/cdn-cgi/l/email-protection#89fbeceefaa7eae6e4e4ece7fdfac9efecedecfbe8e5fbecfaecfbffeca7eee6ff"><span class="__cf_email__" data-cfemail="a1d3c4c6d28fc2ceccccc4cfd5d2e1c7c4c5c4d3c0cdd3c4d2c4d3d7c48fc6ced7">[email&#160;protected]</span></a>. Include SORN name 
and number in the subject line of the message.
    <bullet> Fax: (202) 452-3819 or (202) 452-3102.
    <bullet> Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.
    All public comments will be made available on the Board's website 
at <a href="https://www.federalreserve.gov/apps/foia/proposedregs.aspx">https://www.federalreserve.gov/apps/foia/proposedregs.aspx</a> as 
submitted, unless modified for technical reasons. Public comments may 
also be viewed electronically and in-person in Room M-4365A, 2001 C St. 
NW, Washington, DC 20551, between 9:00 a.m. and 5:00 p.m. during 
federal business weekdays.

FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Counsel, 
(202) 530-6270, or <a href="/cdn-cgi/l/email-protection#a8ccc9dec1cc86ca86c0dddbcac9c6cce8cedaca86cfc7de"><span class="__cf_email__" data-cfemail="0b6f6a7d626f256925637e78696a656f4b6d7969256c647d">[email&#160;protected]</span></a>; Legal Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue NW, Washington, DC 20551. If you are deaf, hard of hearing, or 
have a speech disability, please dial 7-1-1 to access telecommunication 
relay services.

SUPPLEMENTARY INFORMATION: The Board is primarily modifying BGFRS-30, 
``FRB--Academic Assistance Program Files'' to reflect the outsourcing 
of Academic Assistance program administration to a managed service 
provider, Bright Horizons EdAssist, which replaces the manual process 
previously used by participants. The new service allows program 
participants, among other actions, to submit and receive approval for 
requests for academic assistance; add and drop classes; submit grades; 
request exceptions or waivers; and upload supporting documents. 
Requests for exceptions to the Academic Assistance Policy, however, 
will be reviewed and approved by the People, Strategy, & Operations 
Function through the Board's Service Now Customer Relationship Manager 
portal rather than by the plan administrator.
    Accordingly, the Board is updating the system manager and the 
system location. The Board is also taking this opportunity to update 
the record retention, record source categories, categories of records 
in the system, the policies for record storage, and the administrative, 
technical, and physical safeguards for the system. In addition, the 
Board is also updating the ``Routine Uses'' section to incorporate a 
link to the Board's general routine uses. The Board, however, is not 
amending or establishing any new routine uses.
    The Board is also making technical changes to BGFRS-30 consistent 
with the template laid out in OMB Circular No. A-108. Accordingly, the 
Board has made technical corrections and non-substantive language 
revisions to the following categories: ``Policies and Practices for 
Storage of Records,'' ``Policies and Practices for Retrieval of 
Records,'' ``Policies and Practices for Retention and Disposal of 
Records,'' ``Administrative, Technical and Physical Safeguards,'' 
``Record Access Procedures,'' ``Contesting Record Procedures,'' and 
``Notification Procedures.'' The Board has also created the following 
new fields: ``Security Classification'' and ``History.''

[[Page 31556]]

SYSTEM NAME AND NUMBER:
    BGFRS-30 ``FRB--Academic Assistance Program Files''.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Bright Horizons Family Solutions LLC, 200 Talcott Avenue, 
Watertown, MA 02472 and Board of Governors of the Federal Reserve 
System, 20th Street and Constitution Avenue NW, Washington, DC 20551. 
The files related to academic assistance will be electronically stored 
and maintained by the plan administrator, Bright Horizons EdAssist. 
Additional files related to the review and approval of exception 
requests to the Academic Assistance Policy are electronically stored 
and maintained by the People, Strategy, & Operations Function of the 
Division of Management. Supporting documentation may also be maintained 
by the employing division. Historical academic assistance files will 
not be stored by the plan administrator but will be stored by the Board 
on a secured server for the appropriate retention period with access 
limited to Board staff with a need to know.

SYSTEM MANAGER(S):
    Ethel Bulluck--Learning and Development Manager, People, Strategy & 
Operations, Division of Management, Board of Governors of the Federal 
Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 
20551, (202) 452-3749, or <a href="/cdn-cgi/l/email-protection#fe9b8a969b92d099d09c8b92928b9d95be988c9cd0999188"><span class="__cf_email__" data-cfemail="7e1b0a161b125019501c0b12120b1d153e180c1c50191108">[email&#160;protected]</span></a>.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248).

PURPOSE(S) OF THE SYSTEM:
    These records are collected and maintained to assist the Board in 
its personnel management and in providing training and educational 
opportunities to its employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Past and present Board employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains requests for academic assistance, including 
documents relating to all courses applied for, completed, and 
reimbursed; descriptions of course work; documents relating to requests 
for exceptions to the Academic Assistance Policy; evidence of 
successful/non-successful completion; and payment documentation for 
tuition, textbooks, and related fees.

RECORD SOURCE CATEGORIES:
    Information is provided by the individual to whom the record 
pertains.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, B, C, D, F, G, H, I, and J apply to this 
system. These general routine uses are located at <a href="https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf">https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf</a> and are published in the Federal Register at 83 
FR 43872 at 43873-74 (August 28, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic records are stored by the plan administrator on a secure 
server with access limited to Bright Horizons EdAssist and Board staff 
with a need to know. Electronic records related to exception requests 
to the Academic Assistance Policy are stored on a secure server with 
access limited to Board staff with a need to know. Historical academic 
assistance files will not be stored by the plan administrator but will 
be stored by the Board on a secured server for the appropriate 
retention period with access limited to Board staff with a need to 
know.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records can be retrieved by the names of the individuals on whom 
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The retention for these records is currently under review. Until 
review is completed, these records will not be destroyed.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Historical paper records are located in a secured locked room and 
electronic files are stored on secure servers. The system has the 
ability to track individual user actions within the system. The audit 
and accountability controls are based on NIST and Board standards 
which, in turn, are based on applicable laws and regulations. The 
controls assist in detecting security violations and performance or 
other issues in the system. Access to the system is restricted to 
authorized users within Bright Horizons EdAssist or the Board who 
require access for official business purposes. Users are classified 
into different roles and common access and usage rights are established 
for each role. User roles are used to delineate between the different 
types of access requirements such that users are restricted to data 
that is required in the performance of their duties. Periodic 
assessments and reviews are conducted to determine whether users still 
require access, have the appropriate role, and whether there have been 
any unauthorized changes.

RECORD ACCESS PROCEDURES:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) Contain a statement that the request is made pursuant 
to the Privacy Act of 1974; (2) provide either the name of the Board 
system of records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
you seek.
    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records.
    You may submit your Privacy Act request to the--Secretary of the 
Board, Board of Governors of the Federal Reserve System, 20th Street 
and Constitution Avenue NW, Washington, DC 20551.
    You may also submit your Privacy Act request electronically by 
filling out the required information at: <a href="https://foia.federalreserve.gov/">https://foia.federalreserve.gov/</a>.

CONTESTING RECORD PROCEDURES:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records that pertains to them. To request an 
amendment to your record, you should clearly mark the request as a 
``Privacy Act Amendment Request.'' You have the burden of proof for 
demonstrating the appropriateness of the requested amendment and you 
must provide relevant and convincing evidence in support of your 
request.
    Your request for amendment must: (1) Provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment; (4) explain why you believe the record is not accurate, 
relevant, timely, or

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complete; and (5) unless you have already done so in a related Privacy 
Act request for access or amendment, provide the necessary information 
to verify your identity.

NOTIFICATION PROCEDURES:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This SORN was previously published in the Federal Register at 73 FR 
24984 at 25007 (May 6, 2008). The SORN was also amended to incorporate 
two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).

    Board of Governors of the Federal Reserve System.
Ann E. Misback,
Secretary of the Board.
[FR Doc. 2022-11131 Filed 5-23-22; 8:45 am]
BILLING CODE P


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