Notice2022-08558
Privacy Act of 1974; System Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
April 22, 2022
Issuing agencies
Government Ethics Office
Abstract
The Office of Government Ethics (OGE) proposes to create a new system of records pursuant to the provisions of the Privacy Act of 1974. This system of records contains contact information of federal employees and members of the public collected and maintained for the purposes of conducting agency business.
Full Text
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<title>Federal Register, Volume 87 Issue 78 (Friday, April 22, 2022)</title>
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[Federal Register Volume 87, Number 78 (Friday, April 22, 2022)]
[Notices]
[Pages 24166-24167]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-08558]
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OFFICE OF GOVERNMENT ETHICS
Privacy Act of 1974; System Records
AGENCY: Office of Government Ethics.
ACTION: Notice of a new system of records.
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SUMMARY: The Office of Government Ethics (OGE) proposes to create a new
system of records pursuant to the provisions of the Privacy Act of
1974. This system of records contains contact information of federal
employees and members of the public collected and maintained for the
purposes of conducting agency business.
DATES: This system of records will be effective on April 22, 2022,
subject to a 30-day period in which to comment on the routine uses,
described below. Please submit any comments by May 23, 2022.
ADDRESSES: Comments may be submitted to OGE, by the following methods:
Email: <a href="/cdn-cgi/l/email-protection#493c3a262e2c09262e2c672e263f"><span class="__cf_email__" data-cfemail="c7b2b4a8a0a287a8a0a2e9a0a8b1">[email protected]</span></a> (Include reference to ``OGE/INTERNAL-7
comment'' in the subject line of the message.).
Mail, Hand Delivery/Courier: Office of Government Ethics, 1201 New
York Avenue NW, Suite 500, Attention: Jennifer Matis, Associate
Counsel, Washington, DC 20005-3917.
Instructions: Comments may be posted on OGE's website, <a href="https://www.oge.gov">https://www.oge.gov</a>. Sensitive personal information, such as account numbers or
Social Security numbers, should not be included. Comments generally
will not be edited to remove any identifying or contact information.
FOR FURTHER INFORMATION CONTACT: Jennifer Matis at the U.S. Office of
Government Ethics; telephone: 202-482-9216; TTY: 800-877-8339; Email:
<a href="/cdn-cgi/l/email-protection#4f3f3d26392e2c360f20282a61282039"><span class="__cf_email__" data-cfemail="4232302b3423213b022d25276c252d34">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: The Office of Government Ethics is
establishing a new system of records that includes contact information
compiled in lists related to a specific event, initiative, project, or
recruitment or outreach activity. The contact lists are used to
facilitate outreach, respond to inquiries, distribute information, and
permit other communications in furtherance of OGE's mission under the
Ethics in Government Act.
SYSTEM NAME AND NUMBER:
OGE/INTERNAL-7, Outreach and Contact Lists.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Government Ethics, 1201 New York Avenue NW, Suite 500,
Washington, DC 20005-3917. Records may also be kept in commercial
third-party applications.
SYSTEM MANAGER(S):
Nicole Stein, Chief, Agency Assistance Branch, Office of Government
Ethics, Suite 500, 1201 New York Avenue NW, Washington, DC 20005-3917.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. app. Sec. 402 (Ethics in Government Act of 1978); 44
U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
The purpose of the information in the system is to enable OGE to
efficiently and effectively manage contact information to: (1) Assist
OGE in the distribution of information to individuals who request it;
(2) to maintain lists of media, affinity group, nongovernmental
organization, Congressional, and/or other stakeholders for future
communications; and (3) to correspond with individuals who voluntarily
provide information to OGE through surveys, email, mail, or in person.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal employees in the executive branch, and/or members of the
public who have communicated with OGE or with whom OGE wishes to
communicate.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information included in the system of records may include: (1)
Contact information such as names, home/work addresses, organizational/
agency affiliations and addresses, phone numbers and emails addresses
(both work and personal), and job titles; (2) information collected
from individuals in response to surveys or as part of agency outreach
initiatives; and (3) sign-in sheets or rosters compiled at meetings,
summits, and events held at or hosted by OGE. The information may be
maintained in a word processing or PDF document, on paper, as part of a
spreadsheet, or in either an internal or third party application.
RECORD SOURCE CATEGORIES:
Information in this system of records is provided by the individual
on whom the record is maintained or from publicly available sources
such as organization websites.
[[Page 24167]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the information maintained in this system is to
communicate directly with the individuals whose information is
contained in the system. These records and the information contained
therein may also be used:
a. To disclose information to third party vendors and service
providers (such as Mailchimp or GovDelivery) for the purpose of
outreach or correspondence to stakeholders.
b. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible for investigating, prosecuting,
enforcing, or implementing a statute, rule, regulation, or order, where
the disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation.
c. To disclose to contractors, grantees, volunteers, experts,
students, and others performing or working on a contract, service,
grant, cooperative agreement, or job for the Federal Government when
necessary to accomplish an agency function.
d. To disclose information when OGE determines that the records are
arguably relevant and necessary to a proceeding before a court, grand
jury, or administrative or adjudicative body; or in a proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant and necessary to the proceeding.
e. To disclose information to the National Archives and Records
Administration in records management inspections conducted under
authority of 44 U.S.C. 2904 and 2906.
f. To disclose information to appropriate agencies, entities, and
persons when: (1) OGE suspects or has confirmed that there has been a
breach of the system of records; (2) OGE has determined that as a
result of the suspected or confirmed breach there is a risk of harm to
individuals, the agency (including its information systems, programs,
and operations), the Federal Government, or national security; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with OGE's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
g. To disclose information to another Federal agency or Federal
entity, when OGE determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained in paper and/or electronic form.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records may be retrieved by name or other data elements such
as stakeholder category (i.e., Congressional, Nonprofit Organization,
Federal Agency).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
In accordance with General Records Schedule 6.4, item 010, Public
affairs-related routine operational records, the records are destroyed
when 3 years old, or no longer needed, whichever is later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Electronic records maintained on the OGE network, in OGE internal
applications, or in third party applications are protected from
unauthorized access through password identification procedures, limited
access, and other system-based protection methods. Electronic records
are also protected through administrative safeguards, such as OGE's
Account Access Request Form (AARF) process, which is required for
access to OGE systems, applications, and third party accounts. Paper
records are protected through appropriate physical security measures.
RECORD ACCESS PROCEDURES:
Individuals requesting access to this system of records must follow
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part
2606.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request amendment of records about
themselves must follow the procedures set forth in OGE's Privacy Act
regulations at 5 CFR part 2606.
NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about them must follow the procedures set forth in
OGE's Privacy Act regulations at 5 CFR part 2606.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
HISTORY:
None.
Approved: April 18, 2022.
Emory Rounds,
Director, U.S. Office of Government Ethics.
[FR Doc. 2022-08558 Filed 4-21-22; 8:45 am]
BILLING CODE 6345-02-P
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</html>Indexed from Federal Register on April 22, 2022.
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