Notice2022-07294
Agency Information Collection Activities: Proposed Collection; Comment Request
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
April 6, 2022
Issuing agencies
Health and Human Services DepartmentSubstance Abuse and Mental Health Services Administration
Full Text
<html>
<head>
<title>Federal Register, Volume 87 Issue 66 (Wednesday, April 6, 2022)</title>
</head>
<body><pre>
[Federal Register Volume 87, Number 66 (Wednesday, April 6, 2022)]
[Notices]
[Pages 19959-19960]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-07294]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Substance Abuse and Mental Health Services Administration
Agency Information Collection Activities: Proposed Collection;
Comment Request
In compliance with Section 3506(c)(2)(A) of the Paperwork Reduction
Act of 1995 concerning opportunity for public comment on proposed
collections of information, the Substance Abuse and Mental Health
Services Administration (SAMHSA) will publish periodic summaries of
proposed projects. To request more information on the proposed projects
or obtain a copy of the information collection plans, call the SAMHSA
Reports Clearance Officer at 240-276-0361.
Comments are invited on (a) whether the proposed collections of
information are necessary for the proper performance of the functions
of the agency, including whether the information shall have practical
utility; (b) the accuracy of the agency's estimate of the burden of the
proposed collection of information; (c) ways to enhance the quality,
utility, and clarity of the information to be collected; and (d) ways
to minimize the burden of the collection of information on respondents,
including through the use of automated collection techniques or other
forms of information technology.
Proposed Project: Data Resource Toolkit Protocol for the Crisis
Counseling Assistance and Training Program (OMB No. 0930-0270) --
Reinstatement
The SAMHSA Center for Mental Health Services (CMHS), as part of an
interagency agreement with the Federal Emergency Management Agency
(FEMA), provides a toolkit to be used for the purposes of collecting
data on the Crisis Counseling Assistance and Training Program (CCP).
The CCP provides supplemental funding to states, territories, and
tribes for individual and community crisis intervention services after
a presidentially declared disaster.
The CCP has provided disaster mental health services to millions of
disaster survivors since its inception, and, with more than 30 years of
accumulated expertise, it has become an important model for federal
response to a variety of catastrophic events. Recent CCP grants have
been issued for nearly all 50 states, 5 territories, and 1 tribe. These
grants have helped survivors of disasters such asthe coronavirus
disease 2019 (COVID-19) pandemic in 2020 and 2021; Hurricanes Laura and
Iota in 2020; and wildfires, severe storms, flooding, and earthquakes
in 2019 through 2021. CCPs address the short-term mental health needs
of communities primarily through (a) outreach and public education, (b)
individual and group counseling, and (c) referral. Outreach and public
education serve primarily to normalize disaster reactions and to engage
people who may need further care. Crisis counseling assists survivors
in coping with current stress and symptoms to return to pre-disaster
functioning. Crisis counseling relies largely on ``active listening,''
and crisis counselors also provide psycho-education (especially about
the nature of responses to trauma) and help clients build coping
skills. Crisis counselors typically work with a single client once or a
few times. Because crisis counseling is time-limited, referral is the
third important function of CCPs. Counselors are expected to refer a
survivor to formal treatment if he or she has developed a mental and/or
substance use disorder or is having difficulty in coping with his or
her disaster reactions.
Data about services delivered and users of services are collected
throughout the program period. The data are collected via the use of a
toolkit that relies on standardized forms. At the program level, the
data are entered quickly and easily into a cumulative database mainly
through mobile data entry or paper forms (depending on resource
availability) to yield summary tables for quarterly and final reports
for the program. Mobile data entry allows for the data to be uploaded
and linked to a national database that houses data collected across
CCPs. This database provides SAMHSA CMHS and FEMA with a way of
producing summary reports of services provided across all programs
funded.
The components of the toolkit are listed and described below:
<bullet> Encounter logs. These forms document all services
provided. The CCP requires crisis counselors to complete these logs.
There are three types of encounter logs: (1) Individual/Family Crisis
Counseling Services Encounter Log, (2) Group Encounter Log, and (3)
Weekly Tally Sheet.
[cir] Individual/Family Crisis Counseling Services Encounter Log.
Crisis counseling is defined as an interaction that lasts at least 15
minutes and involves participant disclosure. This form is completed by
the crisis counselor for each service recipient, defined as the person
or people who actively participated in the session (that is, by
participating in conversation), not someone who is merely present. One
form may be completed for all family or household members who are
actively engaged in the visit. Information collected includes
demographics, service characteristics, risk factors, event reactions,
and referral data.
[cir] Group Encounter Log. This form is used to collect data on
either a group crisis counseling encounter or a group public education
encounter. The crisis counselor indicates in a checkbox the class of
activities (that is, counseling or education). Information collected
includes service characteristics, group identity and characteristics,
and group activities.
[cir] Weekly Tally Sheet. This form documents brief educational and
supportive encounters not captured on any other form. Information
collected includes service characteristics, daily tallies, and weekly
totals for brief educational or supportive contacts, material
distribution with no or minimal interaction, and social media activity.
[[Page 19960]]
<bullet> Assessment and Referral Tools (ARTs). These tools--one for
adults and one for children and youth--provide descriptive information
about intensive users of services, defined as all individuals receiving
a third or fifth individual crisis counseling visit or those who are
continuing to experience severe post-disaster distress that may be
affecting their ability to perform daily activities. This tool will
typically be used beginning 3 months after the disaster and will be
completed by the crisis counselor.
<bullet> Participant Feedback Survey. These surveys are completed
by and collected from a sample of service recipients, not every
recipient. Sampling is done on a biannual basis at 6 months and 1 year
after the disaster. Information collected includes satisfaction with
services, perceived improvements in coping and functioning, types of
exposure, and event reactions.
<bullet> Service Provider Feedback Form. These surveys are
completed by and collected from the CCP service providers anonymously
at 6 months and 1 year after the disaster. The survey is coded on
several program-level as well as worker-level variables. However, the
program is only identified and shared with program management if more
than 10 individual workers complete the survey.
There are no changes to the Participant Feedback Survey and Service
Provider Feedback Form since the last approval. Revisions to the
Individual Encounter Log include rewording the category ``adult (18-39
years)'' to ``young adult (18-29 years)'' to clarify age categories;
adding a question about recent move from another county to the United
States; rewording selections for telephone calls to differentiate
between incoming and outgoing calls; adding a location selection for
virtual services; rewording risk category selections to incorporate
stressors related to impacts of the COVID-19 pandemic (e.g.,
underemployment, illness, virtual learning for children/youth, and
physical distancing/social isolation); and adding risk category
selections that address stressors including food insecurity, lack of
access to reliable information, and lack of access to reliable
transportation. For the Group Encounter Log, changes include adding a
location selection for virtual services and adding a question about
recent immigration to the United States. For the Weekly Tally Sheet,
changes include rewording the category for brief educational contact to
include virtual contact, rewording the categories for phone calls to
differentiate between incoming and outgoing calls, rewording the
electronic interaction category to encompass more channels than just
email (e.g., text, chat, direct messages), rewording the materials
mailed category to include emailed materials, rewording the social
media messages category to clarify that it is only for posts to social
media channels, and adding categories to better record reach and
engagement of social media efforts. Minor changes to demographics,
location of service, and risk categories were submitted for the Adult
ART and Child/Youth ART to align the forms with the Individual/Family
Crisis Counseling Services Encounter Log. The assessment tool sections
of the ARTs were not changed. The estimates of the annualized burden
hours are provided in Table 1.
Table 1--Annualized Hour Burden Estimates
----------------------------------------------------------------------------------------------------------------
Estimated
Data collection instrument number of Responses per Total Hours per Total hour
respondents respondent responses response burden
----------------------------------------------------------------------------------------------------------------
Individual/Family Crisis Counseling \1\ 1,500 \2\ 190 285,000 0.08 22,800
Services Encounter Log.................
Group Encounter Log..................... \3\ 750 \3\ 33 24,750 0.05 1,238
Weekly Tally Sheet...................... \1\ 1,500 \4\ 52 78,000 0.15 11,700
Assessment and Referral Tools........... \1\ 1,500 \5\ 14 \6\ 14,250 0.17 2,423
Participant Feedback Form............... 2,000 1 2,000 0.25 500
Service Provider Feedback Form.......... \7\ 750 1 750 0.41 308
-----------------------------------------------------------------------
Total............................... 8,000 ............... 404,750 ........... 38,969
----------------------------------------------------------------------------------------------------------------
\1\ This value (1,500) is based on an average of 50 full-time equivalent (FTE) crisis counselors per grant with
an approximate average of 30 grants per year (i.e., 50 x 30 = 1,500).
\2\ On average, each FTE crisis counselor will complete 190 forms over the course of the grant.
\3\ On average, a pair of FTE crisis counselors completes one form per week (i.e., two counselors completing one
form = 750 crisis counselors) for 33 weeks.
\4\ The average length of a CCP grant is 52 weeks.
\5\ On average, each FTE crisis counselor will complete 14 Assessment Referral Tool forms over the course of the
grant.
\6\ On average, 5 percent of the Individual/Family Crisis Counseling Services Encounter Logs completed will
result in the use of this tool (i.e., 285,000 logs x 5% = 14,250).
\7\ On average, 50 percent of service providers/crisis counselors may complete or use this tool.
Send comments to Carlos D. Graham, SAMHSA Reports Clearance
Officer, 5600 Fishers Lane, Room 15E57-A, Rockville, Maryland 20857, or
email a copy to <a href="/cdn-cgi/l/email-protection#c487a5b6a8abb7ea83b6a5aca5a984b7a5a9acb7a5eaacacb7eaa3abb2"><span class="__cf_email__" data-cfemail="84c7e5f6e8ebf7aac3f6e5ece5e9c4f7e5e9ecf7e5aaececf7aae3ebf2">[email protected]</span></a>. Written comments should
be received by June 6, 2022.
Carlos Graham,
Reports Clearance Officer.
[FR Doc. 2022-07294 Filed 4-5-22; 8:45 am]
BILLING CODE 4162-20-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on April 6, 2022.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.