Notice2022-06610
Privacy Act of 1974; System of Records
Primary source
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Published
March 29, 2022
Effective
April 28, 2022
Issuing agencies
Council of the Inspectors General on Integrity and Efficiency
Abstract
CIGIE proposes to establish a system of records that is subject to the Privacy Act of 1974. CIGIE proposes this system of records to more efficiently track records in furtherance of its statutory mandate to maintain one or more academies for the professional training of auditors, inspectors, evaluators, and other personnel of the various offices of Inspector General per the Inspector General Act of 1978, as amended.
Full Text
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<title>Federal Register, Volume 87 Issue 60 (Tuesday, March 29, 2022)</title>
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[Federal Register Volume 87, Number 60 (Tuesday, March 29, 2022)]
[Notices]
[Pages 17997-17999]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-06610]
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COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY
Privacy Act of 1974; System of Records
AGENCY: Council of the Inspectors General on Integrity and Efficiency
(CIGIE).
ACTION: Notice of a new system of records.
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SUMMARY: CIGIE proposes to establish a system of records that is
subject to the Privacy Act of 1974. CIGIE proposes this system of
records to more efficiently track records in furtherance of its
statutory mandate to maintain one or more academies for the
professional training of auditors, inspectors, evaluators, and other
personnel of the various offices of Inspector General per the Inspector
General Act of 1978, as amended.
DATES: This proposal will be effective without further notice on April
28, 2022 unless comments are received that would result in a contrary
determination.
ADDRESSES: Submit comments identified by ``CIGIE-7'' by any of the
following methods:
1. Mail: Council of the Inspectors General on Integrity and
Efficiency, 1717 H Street NW, Suite 825, Washington, DC 20006. ATTN:
Atticus Reaser/CIGIE-7, Notice of New System of Records.
2. Email: <a href="/cdn-cgi/l/email-protection#dbb8b4b6b6beb5afa89bb8b2bcb2bef5bcb4ad"><span class="__cf_email__" data-cfemail="c6a5a9ababa3a8b2b586a5afa1afa3e8a1a9b0">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Atticus Reaser, General Counsel,
Council of the Inspectors General on Integrity and Efficiency, (202)
292-2600 or <a href="/cdn-cgi/l/email-protection#e3808c8e8e868d9790a3808a848a86cd848c95"><span class="__cf_email__" data-cfemail="84e7ebe9e9e1eaf0f7c4e7ede3ede1aae3ebf2">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: In 2008, Congress established CIGIE as an
independent entity within the executive branch in order to address
integrity, economy, and effectiveness issues that transcend individual
Government agencies; and increase the professionalism and effectiveness
of personnel by developing policies, standards, and approaches to aid
in the establishment of a well-trained and highly skilled workforce in
the offices of the Inspector General. CIGIE's membership is comprised
of all Inspectors General whose offices are established under the
Inspector General Act of 1978, as amended, 5 U.S.C. app (IG Act), as
well as the Controller of the Office of Federal Financial Management, a
designated official of the Federal Bureau of Investigation (FBI), the
Director of the Office of Government Ethics, the Special Counsel of the
Office of Special Counsel, the Deputy Director of the Office of
Personnel Management, the Deputy Director for Management of the Office
of Management and Budget (OMB), and the Inspectors General of the
Office of the Director of National Intelligence, Central Intelligence
Agency, Library of Congress, Capitol Police, Government Publishing
Office, Government Accountability Office, and the Architect of the
Capitol. The Deputy Director for Management of OMB serves as the
Executive Chairperson of CIGIE.
The new system of records described in this notice, the Training
Institute and Education Records System (CIGIE-7), will enable CIGIE to
more efficiently track training records associated with those who seek,
receive, or provide training through CIGIE. In accordance with 5 U.S.C.
552a(r), CIGIE has provided a report of this new system of
[[Page 17998]]
records to the OMB and to Congress. The new system of records reads as
follows:
SYSTEM NAME AND NUMBER:
Training Institute and Education Records System (TIERS)--CIGIE-7.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The location of paper records contained within the TIERS is at one
or both of the following locations: (1) The headquarters of the Council
of the Inspectors General on Integrity and Efficiency (CIGIE),
currently located at 1717 H Street NW, Suite 825, Washington, DC 20006;
or (2) The CIGIE Inspector General Criminal Investigator Academy,
Federal Law Enforcement Training Center (FLETC), currently located at
384 Marana Circle, Glynco, GA 31524. Records maintained in electronic
form are principally located in contractor-hosted data centers in the
United States. Contact the System Manager identified below for
additional information.
SYSTEM MANAGER(S):
Executive Director of the Training Institute, CIGIE, 1717 H Street
NW, Suite 825, Washington, DC 20006, (202) 292-2600,
<a href="/cdn-cgi/l/email-protection#a3c0cac4cac68dcacdc5ccd1cec2d7cacccde3c0cac4cac68dc4ccd5"><span class="__cf_email__" data-cfemail="cfaca6a8a6aae1a6a1a9a0bda2aebba6a0a18faca6a8a6aae1a8a0b9">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 11 of the Inspector General Act of 1978, as amended, 5
U.S.C. app. (IG Act); 5 U.S.C. 301; 44 U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
To carry out CIGIE's responsibilities to maintain one or more
academies for the professional training of auditors, inspectors,
evaluators, and other personnel of the various offices of Inspector
General under the IG Act.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system contains records on current, former, and prospective
students who enroll in a training course offered by CIGIE or training
that is offered by another entity when such enrollment is facilitated
by CIGIE, including, but not limited to, FLETC enrollment and
enrollment in accredited courses at public and private colleges,
universities, and other entities providing educational and training
services. Such students include individuals from: Federal Government
agencies; member entities of CIGIE; state, local, and tribal
governments; and the private sector. This system also contains records
on current, former, and prospective instructors and others who
facilitate CIGIE training and training coordinated by CIGIE.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system maintains records that contribute to the operation of
one or more CIGIE academies for the professional training of auditors,
inspectors, evaluators, and other personnel of the various offices of
Inspector General. Such records may contain identifying information
including but not necessarily limited to: Name; date of birth; Social
Security number and/or a unique student identification number; email
address, telephone number, and/or other contact information; and
position title. Records in the system may also include other
information associated with such identifying information, including but
necessarily limited to: Course name and number; grade earned or other
indicator of level of performance demonstrated; continuing professional
education credits earned; CIGIE academy providing the training; event
date(s); agency affiliation; supervisor name and contact information;
agency billing information; survey questions and responses to survey
questions; help requests; and CIGIE resource utilization information.
RECORD SOURCE CATEGORIES:
Federal Government agencies; member entities of CIGIE; individuals
providing information about themselves; state, local, and tribal
governments; and private sector entities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b), all or portions of the records or information contained in
this system may specifically be disclosed outside of CIGIE as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To a Member of Congress in response to an inquiry from that
Member made at the request of the individual. In such cases, however,
the Member's right to a record is no greater than that of the
individual.
B. If the disclosure of certain records to the Department of
Justice (DOJ) is relevant and necessary to litigation, CIGIE may
disclose those records to the DOJ. CIGIE may make such a disclosure if
one of the following parties is involved in the litigation or has an
interest in the litigation:
1. CIGIE or any component thereof; or
2. Any employee or former employee of CIGIE in his or her official
capacity; or
3. Any employee or former employee of CIGIE in his or her
individual capacity when the DOJ has agreed to represent the employee;
or
4. The United States, if CIGIE determines that litigation is likely
to affect CIGIE or any of its components.
C. If disclosure of certain records to a court, adjudicative body
before which CIGIE is authorized to appear, individual or entity
designated by CIGIE or otherwise empowered to resolve disputes, counsel
or other representative, party, or potential witness is relevant and
necessary to litigation, CIGIE may disclose those records to the court,
adjudicative body, individual or entity, counsel or other
representative, party, or potential witness. CIGIE may make such a
disclosure if one of the following parties is involved in the
litigation or has an interest in the litigation:
1. CIGIE or any component thereof; or
2. Any employee or former employee of CIGIE in his or her official
capacity; or
3. Any employee or former employee of CIGIE in his or her
individual capacity when the DOJ has agreed to represent the employee;
or
4. The United States, if CIGIE determines that litigation is likely
to affect CIGIE or any of its components.
D. To the appropriate Federal, state, local, tribal, or foreign
agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order, if the information
is relevant to a violation or potential violation of civil or criminal
law or regulation within the jurisdiction of the receiving entity.
E. To officials and employees of any Federal Government or CIGIE
member entity to the extent the record contains information that is
relevant to that entity's decision concerning the hiring, appointment,
or retention of an employee; issuance of a security clearance;
execution of a security or suitability investigation; or classification
of a job.
F. To the National Archives and Records Administration (NARA)
pursuant to records management inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
G. To contractors, grantees, consultants, volunteers, or other
individuals performing or working on a contract, interagency agreement,
service, grant, cooperative agreement, job, or other activity for CIGIE
and who have a need to access the information in the performance of
their duties or activities for CIGIE.
H. To appropriate agencies, entities, and persons when: CIGIE
suspects or
[[Page 17999]]
has confirmed that there has been a breach of the system of records;
CIGIE has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, CIGIE (including its
information systems, programs, and operations), the Federal Government,
or national security; and the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with CIGIE's efforts to respond to the suspected or confirmed breach or
to prevent, minimize, or remedy such harm.
I. To another Federal agency or Federal entity, when: CIGIE
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in responding to a
suspected or confirmed breach; or preventing, minimizing, or remedying
the risk of harm to individuals, the recipient agency or entity
(including its information systems, programs, and operations), the
Federal Government, or national security, resulting from a suspected or
confirmed breach.
J. To Federal agencies and independent certified public accounting
firms that have a need for the information in order to audit the
financial statements of CIGIE.
K. To an organization or an individual in the public or private
sector if there is reason to believe the recipient is or could become
the target of a particular criminal activity or conspiracy, or to the
extent the information is relevant to the protection or life or
property.
L. To officials of CIGIE, as well as CIGIE members and their
employees, who have need of the information in the performance of their
duties.
M. To the Office of Personnel Management (OPM) in accordance with
OPM's responsibility for evaluation and oversight of Federal personnel
management.
N. To appropriate agencies, entities, and persons, to the extent
necessary to respond to or refer correspondence.
O. To entities providing educational or training related services
including, but not limited to, FLETC, other Federal entities, and
accredited public and private colleges and universities, to the extent
necessary to enroll students in courses at such entities and to
facilitate instruction led by CIGIE provided instructors at such
entities.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records are retrieved by the name or other programmatic
identifier assigned to the individuals on whom the records are
maintained.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The information is retained and disposed of in accordance with the
General Records Schedule and/or the CIGIE records schedule applicable
to the record and/or otherwise required by the Federal Records Act and
implementing regulations.
ADMINISTRATIVE, TECHNICAL AND PHYSICAL SAFEGUARDS:
Paper records are located in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.
RECORD ACCESS PROCEDURES:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in writing to the System Manager listed above. CIGIE has
published a rule, entitled ``Privacy Act Regulations,'' to establish
its procedures relating to access, maintenance, disclosure, and
amendment of records which are in a CIGIE system of records per the
Privacy Act, promulgated at 5 CFR part 9801 (<a href="https://www.ecfr.gov/cgi-bin/text-idx?SID=c3344b4e456f682fe915c0e982f8ce94&mc=true&tpl=/ecfrbrowse/Title05/5cfr9801_main_02.tpl">https://www.ecfr.gov/cgi-bin/text-idx?SID=c3344b4e456f682fe915c0e982f8ce94&mc=true&tpl=/ecfrbrowse/Title05/5cfr9801_main_02.tpl</a>).
CONTESTING RECORD PROCEDURES:
See ``Records Access Procedures'' above.
NOTIFICATION PROCEDURES:
See ``Records Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
N/A.
Dated: March 24, 2022.
Allison C. Lerner,
Chairperson of the Council of the Inspectors General on Integrity and
Efficiency.
[FR Doc. 2022-06610 Filed 3-28-22; 8:45 am]
BILLING CODE 6820-C9-P
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