Privacy Act of 1974; System of Records

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Published

February 2, 2022

Effective

March 9, 2022

Issuing agencies

Personnel Management Office

Abstract

In accordance with the Privacy Act of 1974, the Office of Personnel Management (OPM) is modifying the systems of records listed in this notice to incorporate two routine uses related to breach of personally identifiable information (PII) pursuant to the Office of Management and Budget's Memorandum 17-12. The first routine use deals with the breach of an agency's own records, and the second addresses the disclosure of agency records to assist other agencies in their efforts to respond to a breach of their own records. The new routine use that addresses breaches of an agency's own records replaces the one OPM previously published November 30, 2015 at 80 FR 74815.

Full Text

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<title>Federal Register, Volume 87 Issue 22 (Wednesday, February 2, 2022)</title>
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[Federal Register Volume 87, Number 22 (Wednesday, February 2, 2022)]
[Notices]
[Pages 5874-5876]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-02057]

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OFFICE OF PERSONNEL MANAGEMENT

Privacy Act of 1974; System of Records

AGENCY: Office of Personnel Management.

ACTION: Notice of modified systems of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Office of
Personnel Management (OPM) is modifying the systems of records listed
in this notice to incorporate two routine uses related to breach of
personally identifiable information (PII) pursuant to the Office of
Management and Budget's Memorandum 17-12. The first routine use deals
with the breach of an agency's own records, and the second addresses
the disclosure of agency records to assist other agencies in their
efforts to respond to a breach of their own records. The new routine
use that addresses breaches of an agency's own records replaces the one
OPM previously published November 30, 2015 at 80 FR 74815.

DATES: Please submit comments on or before March 4, 2022. These new
routine uses are effective March 9, 2022.

ADDRESSES: You may submit written comments by one of the following
methods:

Federal Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>

All submissions received must include the agency name and docket
number for this Federal Register document. The general policy for
comments and other submissions from members of the public is to make
these submissions available for public viewing on the internet at
<a href="http://www.regulations.gov">http://www.regulations.gov</a>, as they are received, without change,
including any personal identifiers or contact information. Email:
<a href="/cdn-cgi/l/email-protection#b0c0c2d9c6d1d3c9f0dfc0dd9ed7dfc6"><span class="__cf_email__" data-cfemail="dfafadb6a9bebca69fb0afb2f1b8b0a9">[email&#160;protected]</span></a>.

FOR FURTHER INFORMATION CONTACT: Marc Flaster, Senior Advisor to the
Chief Privacy Officer, 202-606-2115.

SUPPLEMENTARY INFORMATION: On November 30, 2015, the Office of
Personnel Management (OPM) published a routine use for all of its
systems of records to permit disclosing information when necessary to
respond to breaches of OPM's own records. Subsequently, on January 3,
2017, the Office of Management and Budget published Memorandum 17-12,
Preparing for and Responding to a Breach of Personally Identifiable
Information, which established two model routine uses, one on
disclosure of information related to breaches of an

[[Page 5875]]

agency's own records, similar to what OPM published in 2015, and the
second concerning the disclosure of agency records to assist other
agencies in their efforts to respond to a breach. The latter would
facilitate providing agencies with information to locate and contact
individuals potentially affected by a breach, or provide information
related to the agency's programs. OPM is now modifying all of the
systems of records identified in this Notice to include the two routine
uses set forth in OMB M 17-12 and rescinding the routine use published
in 2015.

Office of Personnel Management.
Alexys Stanley,
Regulatory Affairs Analyst.

SYSTEM NAME AND NUMBER:
The systems of records to be modified by including the two new
routine uses described in this Notice are set forth below. An asterisk
(*) designates the last publication of the complete document in the
Federal Register. Any history prior to the last publication in the
Federal Register is omitted for clarity.

------------------------------------------------------------------------
Federal Register
SORN No. SORN Name cites .
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OPM CENTRAL-1............... Civil Service 73 FR 15013.*
Retirement and 80 FR 74815.
Insurance Records.
OPM CENTRAL-2............... Complaints and 60 FR 63075.
Inquiries Records. 80 FR 74815.
OPM CENTRAL-4............... Inspector General 60 FR 63075.
Investigations Case 80 FR 74815.
File.
OPM CENTRAL-5............... Intergovernmental 64 FR 60249.*
Personnel Act
Assignment Records.
OPM CENTRAL-6............... Administrative Law 60 FR 63075.
Judge Application 80 FR 74815.
Records.
OPM CENTRAL-7............... Litigation and 60 FR 63075.
Claims Records. 80 FR 74815.
OPM CENTRAL-8............... Privacy Act/Freedom 64 FR 53424.*
of Information Act 80 FR 74815.
(PA/FOIA) Case
Records.
OPM CENTRAL-9............... Personnel 75 FR 28307.*
Investigations 80 FR 74815.
Records.
OPM CENTRAL-10.............. Federal Executive 64 FR 59221.*
Institute Program 80 FR 74815.
Participants
Records.
OPM CENTRAL-11.............. Presidential 77 FR 61791.*
Management Fellows 80 FR 74815.
(PMF) Program
Records.
OPM CENTRAL-13.............. Executive Personnel 64 FR 60247.*
Records. 80 FR 74815.
OPM CENTRAL-14.............. Debarment or 60 FR 63075.*
Suspension Records 80 FR 74815.
for Federal
Employee Health
Benefits.
OPM CENTRAL-15.............. Health Claims Data 78 FR 23313.*
Warehouse. 80 FR 74815.
OPM CENTRAL-16.............. Health Claims 76 FR 70512.*
Disputes External 80 FR 74815.
Review Services.
OPM CENTRAL-18.............. Federal Employees 76 FR 35052.
Health Benefits 80 FR 74815.
Program Claims Data
Warehouse.
OPM CENTRAL-19.............. External Review 78 FR 65011.
Records for Multi- 80 FR 74815.
State Plan (MSP)
Program.
OPM CENTRAL-23.............. FEHB Program 86 FR 6377.
Enrollment.
OPM CENTRAL-X............... Federal Competency 72 FR 60396.
Assessment Tool. 80 FR 74815.
OPM GOVT-1.................. General Personnel 77 FR 73694.*
Records. 80 FR 74815.
OPM GOVT-2.................. Employee Performance 71 FR 35342.*
File System Records. 80 FR 74815.
OPM GOVT-3.................. Records of Adverse 71 FR 35342.*
Actions, 80 FR 74815.
Performance Based
Reductions In Grade
and Removal
Actions, and
Terminations of
Probationers.
OPM GOVT-5.................. Recruiting, 79 FR 16834.*
Examining and 80 FR 74815.
Placement Records.
OPM GOVT-6.................. Personnel Research 71 FR 35342.*
and Test Validation 80 FR 74815.
Records.
OPM GOVT-7.................. Applicant Race, Sex, 71 FR 35342.*
National Origin, 80 FR 74815.
and Disability
Status Records.
OPM GOVT-9.................. File on Position 78 FR 60331.*
Classification 80 FR 74815.
Appeals, Job
Grading Appeals,
Retained Grade or
Pay Appeals, Fair
Labor Standard Act
(FLSA) Claims and
Complaints, Federal
Civilian Employee
Compensation and
Leave Claims, and
Settlement of
Accounts for
Deceased Civilian
Officers and
Employees.
OPM GOVT-10................. Employee Medical 75 FR 35099.*
File Systems 80 FR 74815.
Records.
OPM Internal-1.............. Defense Mobilization 64 FR 72705.*
Emergency Cadre 80 FR 74815.
Records.
OPM Internal-2.............. Negotiated Grievance 60 FR 63075.
Procedure Records. 80 FR 74815.
OPM Internal-3.............. Security Officer 65 FR 14635.*
Control Files. 80 FR 74815.

[[Page 5876]]

OPM Internal-4.............. Health Program 64 FR 51807.*
Records. 80 FR 74815.
OPM Internal-5.............. Pay, Leave, and 64 FR 61949.*
Travel Records. 80 FR 74815.
OPM Internal-6.............. Appeal and 60 FR 63075.
Administrative 80 FR 74815.
Review Records.
OPM Internal-7.............. Complaints and 60 FR 63075.
Inquiries Records. 80 FR 74815.
OPM Internal-8.............. Employee Counseling 60 FR 63075.
Services Program 80 FR 74815.
Records.
OPM Internal-9.............. Employee Locator 64 FR 51807.*
Card Files (PDF 60 FR 63075.
file). 80 FR 74815.
OPM Internal-10............. Motor Vehicle 60 FR 63075.
Operator and 80 FR 74815.
Accident Report
Records.
OPM Internal-11............. Administrative 60 FR 63075.
Grievance Records. 80 FR 74815.
OPM Internal-12............. Telephone Call 64 FR 54934.
Detail Records. 80 FR 74815.
OPM Internal-13............. Parking Program 65 FR 540.
Records. 80 FR 74815.
OPM Internal-14............. Photo Identification 64 FR 73108.
and Visitor Access 80 FR 74815.
Control Records.
OPM Internal-15............. OPM Child Care 65 FR 30643.
Tuition Assistance 80 FR 74815.
Records.
OPM Internal-16............. Adjudications 79 FR 30202.*
Officer Control 66 FR 42568.
Files. 80 FR 74815.
OPM Internal-17............. Web-Enabled Voting 71 FR 38190.
Rights System 80 FR 74815.
(WEVRS).
OPM Internal-18............. CyberCorps[supreg]: 79 FR 42064.*
Scholarship For 74 FR 42336.
Service (SFS). 80 FR 74815.
OPM Internal-19............. Investigation 79 FR 8515.
Training Records. 80 FR 74815.
OPM Internal-20............. Integrity Assurance 80 FR 2447.
Officer Control 80 FR 74815.
Files.
OPM Internal-21............. Correspondence 80 FR 72455.*
Management for the
U.S. Office of
Personnel
Management.
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SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
The appropriate OPM program, as identified in each notice, governs
each respective system of records.

SYSTEM MANAGERS:
The applicable program executive is identified in each notice.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in the systems identified above may be disclosed
outside OPM as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
<bullet> To appropriate agencies, entities and persons when (1) OPM
suspects or has confirmed that there has been a breach of the system of
records, (2) OPM has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, OPM (including
its information systems, programs and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with OPM's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
<bullet> To another Federal agency or Federal entity, when OPM
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.

HISTORY:
See System Name and Number above.

[FR Doc. 2022-02057 Filed 2-1-22; 8:45 am]
BILLING CODE 6325-38-P

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