Notice2022-01780
Privacy Act of 1974; System of Records
Primary source
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Published
January 28, 2022
Issuing agencies
Defense Department
Abstract
In accordance with the Privacy Act of 1974, the DoD is modifying the system of records entitled, AFNConnect (AFNC) and AFN Now, DPA 02. The American Forces Network (AFN) services consists of two web-based automated information systems. The systems are used to document the eligibility and continued validation of authorized individuals who register an AFN-capable satellite decoder and/or access AFN Over the Top (OTT) Live Streaming and Video on Demand (VOD) Services via the AFNC and AFN Now applications. The AFN provides U.S. military commanders worldwide with a means to communicate internal information to DoD and other Federal agency audiences stationed outside of the United States, its territories or possessions. Records may also be used as a management tool for statistical analysis, tracking, reporting, and evaluating program effectiveness.
Full Text
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[Federal Register Volume 87, Number 19 (Friday, January 28, 2022)]
[Notices]
[Pages 4572-4575]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2022-01780]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2022-OS-0015]
Privacy Act of 1974; System of Records
AGENCY: Defense Media Activity, Department of Defense (DoD).
ACTION: Notice of a modified system of records notice.
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SUMMARY: In accordance with the Privacy Act of 1974, the DoD is
modifying the system of records entitled, AFNConnect (AFNC) and AFN
Now, DPA 02. The American Forces Network (AFN) services consists of two
web-based automated information systems. The systems are used to
document the eligibility and continued validation of authorized
individuals who register an AFN-capable satellite decoder and/or access
AFN Over the Top (OTT) Live Streaming and Video on Demand (VOD)
Services via the AFNC and AFN Now applications. The AFN provides U.S.
military commanders worldwide with a means to communicate internal
information to DoD and other Federal agency audiences stationed outside
of the United States, its territories or possessions. Records may also
be used as a management tool for statistical analysis, tracking,
reporting, and evaluating program effectiveness.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be
[[Page 4573]]
accepted on or before February 28, 2022. The Routine Uses are effective
at the close of the comment period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>.
Follow the instructions for submitting comments.
* Mail: DoD cannot receive written comments at this time due to the
COVID-19 pandemic. Comments should be sent electronically to the docket
listed above.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Gail Jones, Defense Media
Activity, Privacy Officer, 6700 Taylor Avenue, Fort Meade, MD 20755-
2253, or by phone at (301) 222-6040.
SUPPLEMENTARY INFORMATION:
I. Background
This modification incorporates the AFN Now platform, the new AFN
OTT service, into the document and codifies the audience member
authentication requirement for both the AFN Connect and AFN Now
platforms. This change will authorize AFN to extend eligibility
authentication procedures and processes to both fielded platforms. If
the change is not implemented the AFN Now OTT service cannot operate as
there would be no means to verify the eligibility of the individuals
attempting to access the content residing on the platform. Subject to
public comment, the DoD proposes to update this SORN to add the
standard DoD routine uses (routine uses A through J) and to allow for
additional disclosures outside DoD related to the purpose of this
system of records. Additionally, the following sections of this SORN
are being modified as follows: (1) System Name in order to combine
AFNConnect and AFN Now under one system of records notice (SORN); (2)
System Location to add a phone number and to account for one system
location; (3) Purpose of the System to improve clarity; (4) Categories
of Individuals Covered by the System and Categories of Records to
clarify how the records relate to the revised Category of Individuals;
(5) Record Source Categories to improve clarity; (6) Routine Uses to
align with DoD's standard routine uses; (7) Policies and Practices for
Storage of Records to improve clarity; (8) Administrative, Technical,
and Physical Safeguards to update the individual safeguards protecting
the personal information; and (9) Record Access, Notification, and
Contesting Record Procedures, to reflect the need for individuals to
identify the appropriate DoD office or component to which their request
should be directed and to update the appropriate citation for
contesting records. Furthermore, this notice includes non-substantive
changes to simplify the formatting and text of the previously published
notice.
DoD SORNs have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Office of the Assistant to the Secretary of Defense for Privacy, Civil
Liberties, and Transparency (OATSD(PCLT)) Privacy, Civil Liberties, and
FOIA Directorate website at <a href="https://dpcld.defense.gov/privacy">https://dpcld.defense.gov/privacy</a>.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of
this system of records to the OMB and to Congress.
Dated: January 25, 2022.
Kayyonne T. Marston,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
AFNConnect (AFNC) and AFN Now, DPA 02.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
A. Defense Media Activity Riverside, 23755 Z Street, Riverside, CA
92518-2077.
B. Verizon, 22001 Loudoun County Parkway, Ashburn, VA 20147-6105.
SYSTEM MANAGER(S):
Director, Media Production Line of Business, Defense Media
Activity, 6700 Taylor Avenue, Fort Meade, MD 20755-7061, telephone
number: (301) 222-6526.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C 113, Secretary of Defense; DoD Directive (DoDD) 5122.05,
Assistant to The Secretary of Defense for Public Affairs (ATSD (PA));
DoDD 5105.74, Defense Media Activity (DMA); and DoD Instruction
5120.20, American Forces Radio and Television Service (AFRTS).
PURPOSE(S) OF THE SYSTEM:
A. To document the eligibility and continued validation of
authorized individuals who register an American Forces Network (AFN)-
capable satellite decoder and/or access to AFN online media services,
for example the AFN Over the Top (OTT) Live Streaming and Video on
Demand (VOD) Services via the AFN Now platform.
B. Provide U.S. military commanders worldwide with a means to
communicate internal information to DoD audiences stationed outside of
the United States, its territories or possessions.
C. Records may also be used as a management tool for statistical
analysis, tracking, reporting, evaluating program effectiveness, and
conducting research.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
A. Eligible United States military personnel, Department of Defense
(DoD) civilian employees, DoD contractors, and full-time direct-hire
American citizen United States Government (USG) employees, excluding
contractors, serving in direct support of the Chief of Mission at
American diplomatic missions outside of the United States, its
territories or possessions and their immediate family members operating
an AFN satellite decoder and/or accessing AFN online media services.
B. Non-DoD-affiliated American citizen USG employees serving at
American diplomatic posts overseas.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, DoD ID number, home mailing address, date of birth, address,
email, phone, and other contact information for work and home
locations, gender, marital status, spouse information, child
information, branch of service, unit identification code (UIC),
disability information, rank/grade, military status and unique device
identification numbers, i.e., decoder serial numbers, employment
information.
RECORD SOURCE CATEGORIES:
Individual, Defense Enrollment Eligibility Reporting System
(DEERS), and other personnel data systems
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maintained by the General Services Administration or the U.S. Office of
Personnel Management and used to verify eligibility for non-DoD
personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection, evaluation, or some other review as
authorized by the Inspector General Act.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To the Department of State to verify authorized personnel's use
of an AFN satellite decoder and/or AFN online media services.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic storage media. Electronic records may be stored in
agency-owned cloud environments or in vendor Cloud Service Offerings
certified under the Federal Risk and Authorization Management Program
(FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by various combinations of first and last
name, email address, location (duty station address/residence, country
and locality), date of birth, and/or decoder serial number, DoD ID
number, branch of service, and category of individual (Military, DoD
Civilian, Department of State Civilian, Retiree, or Family Member).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Cutoff after system is superseded by a new iteration, or
is terminated, defunded or when, no longer needed for administrative,
legal, audit or other operational purposes. Destroy 5 years after
cutoff.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Administrative control measures are off-site secured backups, which
are encrypted and accessible only by authorized individuals with a
valid `need to know' and regular monitoring of users' security
practices. Physical control measures are security guards,
identification badges, key cards, cipher locks, closed-circuit
television. Technical control measures are user identification,
password, intrusion detection system, external certificate authority
certificate, firewall, virtual private network, DoD public key
infrastructure certificates, common access card, biometrics, encryption
of data at rest and in transit, role-based access controls, intrusion
detection system, used only for privileged (elevated roles), least
privilege access.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should follow the
procedures in 32 CFR part 310. Individuals should address written
inquiries to the Office of the Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service Center, 1155 Defense Pentagon,
Washington, DC 20301-1155. Signed, written requests should contain
first and last name, home address, phone number, DoD ID Number, and/or
employee ID number, for positive identification of requester and the
name and number of this system of records notice. In addition, the
requester must provide either a notarized statement or an unsworn
declaration made in accordance with 28 U.S.C. 1746, in the following
format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
310.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
[[Page 4575]]
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
June 06, 2016, 81 FR 36279; October 27, 2015, 80 FR 65722.
[FR Doc. 2022-01780 Filed 1-27-22; 8:45 am]
BILLING CODE 5001-06-P
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</html>Indexed from Federal Register on January 28, 2022.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.