Notice2021-26431
Privacy Act of 1974; System of Records
Primary source
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Published
December 7, 2021
Effective
January 6, 2022
Issuing agencies
International Trade Commission
Abstract
In accordance with the Privacy Act of 1974 (Privacy Act), the United States International Trade Commission (USITC or Commission) proposes to add a new system of records to collect information in response to a public health emergency. This system of records maintains information collected in response to a public health emergency and will collect information from USITC personnel (political appointees, employees, detailees, interns, and volunteers), contractors, visitors, job applicants, and others who access or seek to access the USITC worksite, to assist the USITC with maintaining a safe and healthy workplace and to protect its workforce from risks associated with communicable diseases.
Full Text
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<title>Federal Register, Volume 86 Issue 232 (Tuesday, December 7, 2021)</title>
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[Federal Register Volume 86, Number 232 (Tuesday, December 7, 2021)]
[Notices]
[Pages 69292-69294]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-26431]
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INTERNATIONAL TRADE COMMISSION
Privacy Act of 1974; System of Records
AGENCY: United States International Trade Commission (USITC).
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974 (Privacy Act), the
United States International Trade Commission (USITC or Commission)
proposes to add a new system of records to collect information in
response to a public health emergency. This system of records maintains
information collected in response to a public health emergency and will
collect information from USITC personnel (political appointees,
employees, detailees, interns, and volunteers), contractors, visitors,
job applicants, and others who access or seek to access the USITC
worksite, to assist the USITC with maintaining a safe and healthy
workplace and to protect its workforce from risks associated with
communicable diseases.
DATES: The system of records will become effective upon publication in
today's Federal Register, with the exception of the routine uses that
will be effective on January 6, 2022. The USITC invites written
comments on the routine uses and other aspects of this system of
records. Submit any comments by January 6, 2022.
ADDRESSES: You may submit comments via the Electronic Document Filing
System (EDIS) at <a href="https://edis.usitc.gov">https://edis.usitc.gov</a>. All submissions must include
the investigation number (MISC-043), along with a physical or
electronic signature on the cover letter. Any information that you
provide, including personal information, will be publicly available for
viewing.
FOR FURTHER INFORMATION CONTACT: Michael O'Rourke, (202) 708-1390,
Privacy Officer, United States International Trade Commission, 500 E
St. SW, Washington, DC 20436, at <a href="/cdn-cgi/l/email-protection#6717150e1106041e2712140e130449000811"><span class="__cf_email__" data-cfemail="0f7f7d66796e6c764f7a7c667b6c21686079">[email protected]</span></a>. Hearing-impaired
persons can obtain information on this matter by contacting the
Commission's TDD terminal on 202-205-1810.
SUPPLEMENTARY INFORMATION: To collect and maintain contractor, visitor,
and job applicant disclosures, the USITC is establishing ITC-4, Public
Health and Safety Records, a system of records under the Privacy Act.
The USITC is committed to maintaining a safe and healthy workplace and
to protect its workforce from risks associated with a public health
emergency. To ensure and maintain the safety of all USITC personnel,
contractors, visitors, job applicants, and others who access or seek to
access the USITC worksite during a public health emergency, the USITC
may develop and institute safety measures that require the collection
of personal information. For further information on how the USITC will
maintain records relating to employee requests for reasonable and
religious accommodations, please refer to ITC-3, Reasonable
Accommodation Records.
Records may include information on individuals' vaccination status
and information related to accommodations based on disability or a
sincerely held religious belief. Records may also include information
on individuals who have been suspected or confirmed to have contracted
a disease or illness, or who have been exposed to an individual who had
been suspected or confirmed to have contracted a disease or illness,
related to a declared public health emergency. Records may also include
information on the individual circumstances surrounding the disease or
illness, such as dates of suspected exposure, testing results,
symptoms, treatments, and other related health status information. Any
contact tracing that the USITC conducts will involve collecting
information about USITC personnel, contractors, and visitors who are
exhibiting symptoms or who have tested positive for an infectious
disease in order to identify and notify other USITC personnel,
contractors, and visitors with whom they may have come into contact and
who may have been exposed.
As required by subsection 552a(r) of the Privacy Act (5 U.S.C.
552a(r)), the USITC has provided a report to the Office of Management
and Budget, the Chair of the Committee on Oversight and Reform of the
House of Representatives, and the Chair of the Committee on Homeland
Security and Governmental Affairs of the Senate.
SYSTEM NAME AND NUMBER:
ITC-4, Public Health and Safety Records
SECURITY CLASSIFICATION:
Non-classified.
SYSTEM LOCATION:
The Office of Human Resources, U.S. International Trade Commission,
500 E Street SW, Washington, DC 20436 maintains the records. Records
may also be maintained at an additional location for Business
Continuity Purposes. Duplicate systems may exist, in part, for
administrative purposes in the office to which the employee is
assigned.
SYSTEM MANAGER(S):
Director, Office of Human Resources, U.S. International Trade
Commission, 500 E Street SW, Washington, DC 20436.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Authority for maintenance of the system includes the following with
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 29 U.S.C.
654, 668; 42 U.S.C. 247d; Executive Order 13991 (Jan. 20, 2021);
Executive Order 14042 (Sept. 9, 2021); and Executive Order 14043 (Sept.
9, 2021).
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to assist the USITC with maintaining
a safe and healthy workplace and to protect its workforce from risks
associated with communicable diseases that the Secretary of the
Department of Health and Human Services has determined to be a public
health emergency pursuant to the Public Health Service Act (42 U.S.C.
247d) (Public Health Emergency). Records in this system may be
collected, maintained, and used to: (1) Determine who may be allowed
access to the USITC worksite and what testing or medical screening is
necessary before a person may enter; (2) respond to a significant risk
of harm to USITC personnel, contactors, and visitors, as well as to any
others at the USITC worksite; (3) document reports that USITC
personnel, contractors, or any persons who have been at the USITC
worksite may have or may have been exposed to a communicable disease
that is the subject of a Public Health Emergency; (4) perform contact
tracing investigations of and notifications to USITC personnel,
contractors, and visitors known or suspected of exposure to a
communicable diseases that are the subject of a Public Health
Emergency; (5) implement such actions (e.g.,
[[Page 69293]]
quarantine or isolation) as necessary to prevent the introduction,
transmission, and spread of a communicable disease that is the subject
of a Public Health Emergency; and (6) comply with Occupational Safety
and Health Administration Act recordkeeping requirements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All USITC personnel (political appointees, employees, detailees,
interns, and volunteers), contractors, visitors, job applicants, and
others who access or seek to access the USITC worksite.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in this system include, but are not
limited to: Biographical information (name and contact information);
health information (body temperature, dates of and symptoms relating to
a potential or actual exposure to a pathogen, vaccination information,
medical information); information indicating that an individual has
received an accommodation based on disability or sincerely held
religious belief, practice, or observance; contact tracing information
(dates of visits to the USITC worksite, locations visited within the
USITC worksite; duration of time spent in each location, potential
contacts between potentially contagious persons and others at the USITC
worksite); testing results (negative test results, confirmed or
unconfirmed positive test results, and documents related to the reasons
for testing or other aspects of test results); and subsequent actions
taken by the USITC to address an incident (identifying and contact
information of individuals who are suspected or confirmed to have
contracted or been exposed to a communicable disease that is the
subject of a Public Health Emergency, individual circumstances and
dates of suspected exposure). The USITC will use this information to
maintain a safe and healthy workplace and to protect its workforce.
Although the USITC does not intend to collect family medical
information, an individual may indicate that they were exposed to
specific family members who have been diagnosed with, or are suspected
to have, the disease in question. To the extent that the USITC acquires
this information inadvertently, the USITC will store such information
with the employee's confidential medical record that is stored
separately from an employee's personnel file.
RECORD SOURCE CATEGORIES:
Subject individuals; subject individuals' supervisors and other
agency officials with a need to know; related correspondence from
organizations or persons.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The USITC may disclose information about covered individuals
without consent as permitted by the Privacy Act, 5 U.S.C. 552a(b), and
by USITC General Routine Uses A-C and E-K, M-N. See 82 FR 45046, 45066
(Sept. 27, 2017) for Appendix A: General Routine Uses Applicable to
More Than One System of Records. The USITC may disclose information in
this system to any Federal, State, or local agency, organization or
individual to the extent necessary to obtain information or witness
cooperation if there is reason to believe the recipient possesses
information related to the matter. The USITC may disclose information
to a Federal, State, or local agency to the extent necessary to comply
with laws governing reporting of infectious diseases. The USITC may
produce anonymized summary descriptive statistics and analytical
studies, as a data source for management information, in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies. The USITC
may also disclose to USITC personnel, contractors, visitors, emergency
contacts, or others to notify an individual who (1) has been exposed or
may have potentially been exposed to a communicable disease that is the
subject of a Public Health Emergency of information regarding the
exposure or potential exposure, or (2) may have reason to know of
circumstances that increase the risk of such exposure. For such
disclosures, to the extent possible, all information will be
anonymized.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The USITC will maintain records in paper and electronic form,
including on computer databases, all of which are stored in a secure
location.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The USITC will generally retrieve records by the name of the
individual, contact information, or other related information.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records are maintained in accordance the National Archives and
Records Administration's (NARA's) General Records Retention Schedule
2.7, Employee Health and Safety Records. The USITC will dispose of
records that have met required retention periods in accordance with
NARA guidelines and USITC policy and procedures. The USITC will shred
paper records and remove electronic records in accordance with National
Institute of Standards and Technology (NIST) guidelines for media
sanitization.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The USITC has adopted appropriate administrative, technical, and
physical controls in accordance with the USITC's security program to
protect the security, confidentiality, availability, and integrity of
the information, and to ensure that records are not disclosed to or
accessed by unauthorized individuals. Access to this system of records
is limited to persons who have a need to know the information for the
performance of their official duties.
Paper records are stored in locked file cabinets in areas of
restricted access that are locked throughout the workday and after
office hours. Only authorized individuals can access the cabinets and
the rooms in which they are stored. Only authorized individuals with a
need to know access the electronic records in this system through the
use of safeguards such as multifactor authentication.
RECORD ACCESS PROCEDURES:
Individuals wishing to request access to their records should
contact the Privacy Act Officer, Office of the Secretary, U.S.
International Trade Commission, 500 E Street SW, Washington, DC 20436.
Individuals must furnish the following information for their records to
be located and identified:
1. Full name(s), current address, date and place of birth;
2. Dates of employment;
3. Identification of the relevant system of records, if possible;
4. Description of the record sought; and
5. Signature.
Individuals requesting access must comply with the Commission's
Privacy Act regulations on verification of identity and access to such
records, available at 19 CFR 201.22-201.32.
CONTESTING RECORD PROCEDURES:
See Record Access Procedures above.
NOTIFICATION PROCEDURES:
See Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
[[Page 69294]]
HISTORY:
None.
By order of the Commission.
Issued: December 1, 2021.
Lisa Barton,
Secretary to the Commission.
[FR Doc. 2021-26431 Filed 12-6-21; 8:45 am]
BILLING CODE 7020-02-P
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</html>Indexed from Federal Register on December 7, 2021.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.