Privacy Act of 1974; System of Records

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Published

November 26, 2021

Effective

December 27, 2021

Issuing agencies

Environmental Protection Agency

Abstract

The U.S. Environmental Protection Agency's (EPA), Office of Mission Support (OMS) is giving notice that it proposes to modify a system of records pursuant to the provisions of the Privacy Act of 1974. The Federal Retirement Benefits Calculator is being modified to update the categories of records in the system, collect leave data and change the name of the system to Federal Human Resource Navigator (FedHR Navigator). The purpose of the FedHR Navigator system is to integrate employees benefits and retirement information into one central database. The application allows EPA employees to access personnel and benefits related information that will be used by EPA employees to calculate their retirement benefits. All exemptions and provisions included in the previously published Federal Retirement Benefits Calculator system of record notice will transfer to the modified system of record notice for FedHR Navigator.

Full Text

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<title>Federal Register, Volume 86 Issue 225 (Friday, November 26, 2021)</title>
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[Federal Register Volume 86, Number 225 (Friday, November 26, 2021)]
[Notices]
[Pages 67461-67464]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-25783]

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ENVIRONMENTAL PROTECTION AGENCY

[FRL-9127-01-OMS]

Privacy Act of 1974; System of Records

AGENCY: Office of Mission Support (OMS), Environmental Protection
Agency (EPA).

ACTION: Notice of a modified system of records.

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SUMMARY: The U.S. Environmental Protection Agency's (EPA), Office of
Mission Support (OMS) is giving notice that it proposes to modify a
system of records pursuant to the provisions of the Privacy Act of
1974. The Federal Retirement Benefits Calculator is being modified to
update the categories of records in the system, collect leave data and
change the name of the system to Federal Human Resource Navigator
(FedHR Navigator). The purpose of the FedHR Navigator system is to
integrate employees benefits and retirement information into one
central database. The application allows EPA employees to access
personnel and benefits related information that will be used by EPA
employees to calculate their retirement benefits. All exemptions and
provisions included in the previously published Federal Retirement
Benefits Calculator system of record notice will transfer to the
modified system of record notice for FedHR Navigator.

DATES: Persons wishing to comment on this system of records notice must
do so by December 27, 2021. New routine uses for this modified system
of records will be effective December 27, 2021.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2006-0014, by one of the following methods:
Federal eRulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow the
online instructions for submitting comments.
Email: <a href="/cdn-cgi/l/email-protection#dfbbb0bcb4baab80b0b2ac9fbaafbef1b8b0a9">[email&#160;protected]</a>. Include the Docket ID number in the
subject line of the message.
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2006-

[[Page 67462]]

0014. The EPA's policy is that all comments received will be included
in the public docket without change and may be made available online at
<a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any personal information
provided, unless the comment includes information claimed to be
Controlled Unclassified Information (CUI) or other information for
which disclosure is restricted by statute. Do not submit information
that you consider to be CUI or otherwise protected through <a href="https://www.regulations.gov">https://www.regulations.gov</a>. The <a href="https://www.regulations.gov">https://www.regulations.gov</a> website is an
``anonymous access'' system for the EPA, which means the EPA will not
know your identity or contact information. If you submit an electronic
comment, the EPA recommends that you include your name and other
contact information in the body of your comment. If the EPA cannot read
your comment due to technical difficulties and cannot contact you for
clarification, the EPA may not be able to consider your comment. If you
send an email comment directly to the EPA without going through <a href="https://www.regulations.gov">https://www.regulations.gov</a>, your email address will be automatically captured
and included as part of the comment that is placed in the public docket
and made available on the internet. Electronic files should avoid the
use of special characters, any form of encryption, and be free of any
defects or viruses. For additional information about the EPA public
docket, visit the EPA Docket Center homepage at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.
Docket: All documents in the docket are listed in the <a href="https://www.regulations.govindex">https://www.regulations.govindex</a>. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in <a href="https://www.regulations.gov">https://www.regulations.gov</a> or in hard copy at the
OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution
Ave. NW, Washington, DC 20460. The Public Reading Room is normally open
from 8:30 a.m. to 4:30 p.m., Monday through Friday excluding legal
holidays. The telephone number for the Public Reading Room is (202)
566-1744, and the telephone number for the OMS Docket is (202) 566-
1752.

Temporary Hours During COVID-19

Out of an abundance of caution for members of the public and our
staff, the EPA Docket Center and Reading Room are closed to the public,
with limited exceptions, to reduce the risk of transmitting COVID-19.
Our Docket Center staff will continue to provide remote customerservice
via email, phone, and webform. We encourage the public to submit
comments via <a href="https://www.regulations.gov/">https://www.regulations.gov/</a> or email, as there may be a
delay in processing mail and faxes. Hand deliveries and couriers may be
received by scheduled appointment only. For further information on EPA
Docket Center services and the current status, please visit us online
at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.

FOR FURTHER INFORMATION CONTACT: Linda Datcher, Diversity, Outreach and
Employee Services (DOES) Division Director, 1301 Constitution Ave. NW,
Washington, DC 20004, <a href="/cdn-cgi/l/email-protection#c5a1a4b1a6ada0b7eba9acaba1a485a0b5a4eba2aab3">[email&#160;protected]</a>, 202-564-2101; Ryan
Atkinson, Division Director, 109 TW Alexander Dr., Research Triangle
Park, NC 27711, <a href="/cdn-cgi/l/email-protection#4b2a3f2022253824256539322a250b2e3b2a652c243d">[email&#160;protected]</a>, 919-541-2425.

SUPPLEMENTARY INFORMATION: The FedHR Navigator application is being
expanded to incorporate various types of leave data. We are updating
the categories of records. The information in the system includes
voluntary, early, and disability retirement benefits; part-time and
intermittent service; deposits and re-deposits owed; Social Security/
Federal Employee Retirement System (FERS) supplement benefits; Civil
Service Retirement System benefits; Thrift Savings Plan benefits;
survivor benefits; and severance pay.

SYSTEM NAME AND NUMBER:
Federal Human Resource Navigator, EPA-55.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
EPA Headquarters: 1200 Pennsylvania Avenue NW, Washington, DC
20460; Economic Systems Inc., 3141 Fairview Park Dr., Suite 700, Falls
Church, Virginia 22042-4507.

SYSTEM MANAGER(S):
Kendal Holt, System Administrator, 1200 Pennsylvania Avenue NW,
Washington, DC 20460, <a href="/cdn-cgi/l/email-protection#026a6d6e762c69676c66636e426772632c656d74">[email&#160;protected]</a>, 513-569-7796; Alice
Martinson, System Administrator, 109 TW Alexander Dr., Research
Triangle Park N.C. 27711, <a href="/cdn-cgi/l/email-protection#422f2330362b2c312d2c6c232e2b2127022732236c252d34">[email&#160;protected]</a>, 919-541-5420.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 53, Pay Rates and Systems; 5 U.S.C. 5101 et seq.;
5 U.S.C. 3323; 5 U.S.C. 8301; 5 U.S.C. 5525 et seq.; 5 U.S.C. 6301 et
seq.; Executive Order 9397 (Nov. 22, 1943); The American Rescue Plan
Act of 2021 (Pub. L. 117-2, H.R. 1319).

PURPOSE(S) OF THE SYSTEM:
The purpose of the FedHR Navigator system is to integrate employees
benefits and retirement information into one central database. The
application allows EPA employees to access personnel and benefits-
related information that will be used by EPA employees to calculate
their retirement benefits. The information in the system includes
voluntary, early, and disability retirement benefits; part-time and
intermittent service; deposits and re-deposits owed; Social Security/
Federal Employee Retirement System (FERS) supplement benefits; Civil
Service Retirement System benefits; Thrift Savings Plan benefits;
survivor benefits; and severance pay.

CATEGORIES OF INDIVIDUALS COVERED BY SYSTEM:
Current and former employees of the Environmental Protection Agency
(EPA). Because FedHR Navigator contains records related to benefits,
individuals including an employee's spouse, former spouse, dependents,
parents, or other family members are also covered by the system.

CATEGORIES OF RECORDS IN THE SYSTEM:
Full name (last, first, middle), Social Security Number, Date of
Birth, Home Address, Work Address, Service Computation Date, Number of
hours worked, Citizenship, Telephone Numbers, Email Addresses, Salary
History, Position Titles, Series, Grade, Life and Health Insurance
information, Military Service, Financial Institution Account and
Routing Numbers for direct deposit, Marriage Certificate, Date of
Marriage, Death Certificate/Benefits, Date of Death, Birth Certificate,
Beneficiaries, Worker's Comp Claim Number, Signature of Witness, TSP
Account Number, Estate/Trust/Tax ID, Financial Institution (Name,
Address, Phone, Email), Medical Diagnosis, Healthcare Provider, Medical
Prognosis, Divorce Decree, Custody Agreement, Date of Marriage, Date of
Death, Social Security Statements and Medicare CMS-L564.

RECORD SOURCE CATEGORIES: Information in this system of records is
obtained from:
1. Department of Interior: Federal Personnel Processing System
(FPPS).
2. Oracle Business Intelligence Enterprise Edition (OBIEE).
3. The employee and family members about whom the record is
maintained.

[[Page 67463]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The routine uses below are both related to and compatible with the
original purpose for which the information was collected.
1. To the Department of Treasury to issue checks, make payments,
make electronic funds transfers, and issue U.S. Savings Bonds.
2. To the Department of Agriculture National Finance Center to
credit Thrift Savings Plan deductions and loan payments to employee
accounts.
3. To the Department of Labor in connection with a claim filed by
an employee for compensation due to a job connected injury or illness.
4. To the Internal Revenue Service; Social Security Administration;
and State and local tax authorities in connection with the withholding
of employment taxes.
5. To State Unemployment Offices in connection with a claim filed
by former employees for unemployment benefits.
6. To the Office of Personnel Management and to Health Benefit
carriers in connection with enrollment and payroll deductions.
7. To the Office of Personnel Management in connection with
employee retirement, thrift savings plan, flexible spending account,
military service and life insurance deductions.
8. To the Combined Federal Campaign in connection with payroll
deductions for charitable contributions.
9. To the Office of Management and Budget and Department of the
Treasury to provide required reports on financial management
responsibilities.
10. To the Internal Revenue Service in connection with withholdings
for tax levies.
11. To the Office of Personnel Management in connection with
employee leave enrollment and leave deductions.
The following general routine uses apply to this system (73 FR
2245):
B. Disclosure Incident to Requesting Information: Information may
be disclosed to any source from which additional information is
requested (to the extent necessary to identify the individual, inform
the source of the purpose of the request, and to identify the type of
information requested,) when necessary to obtain information relevant
to an agency decision concerning retention of an employee or other
personnel action (other than hiring,) retention of a security
clearance, the letting of a contract, or the issuance or retention of a
grant, or other benefit.
C. Disclosure to Requesting Agency: Disclosure may be made to a
Federal, State, local, foreign, or tribal or other public authority of
the fact that this system of records contains information relevant to
the retention of an employee, the retention of a security clearance,
the letting of a contract, or the issuance or retention of a license,
grant, or other benefit. The other agency or licensing organization may
then make a request supported by the written consent of the individual
for the entire record if it so chooses. No disclosure will be made
unless the information has been determined to be sufficiently reliable
to support a referral to another office within the agency or to another
Federal agency for criminal, civil, administrative, personnel, or
regulatory action.
D. Disclosure to Office of Management and Budget: Information may
be disclosed to the Office of Management and Budget at any stage in the
legislative coordination and clearance process in connection with
private relief legislation as set forth in OMB Circular No. A-19.
G. Disclosure to the National Archives: Information may be
disclosed to the National Archives and Records Administration in
records management inspections.
H. Disclosure to Contractors, Grantees, and Others: Information may
be disclosed to contractors, grantees, consultants, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, job, or other activity for the Agency and who have a need to
have access to the information in the performance of their duties or
activities for the Agency. When appropriate, recipients will be
required to comply with the requirements of the Privacy Act of 1974 as
provided in 5 U.S.C. 552a(m).
I. Disclosures for Administrative Claims, Complaints and Appeals:
Information from this system of records may be disclosed to an
authorized appeal grievance examiner, formal complaints examiner, equal
employment opportunity investigator, arbitrator or other person
properly engaged in investigation or settlement of an administrative
grievance, complaint, claim, or appeal filed by an employee, but only
to the extent that the information is relevant and necessary to the
proceeding. Agencies that may obtain information under this routine use
include, but are not limited to, the Office of Personnel Management,
Office of Special Counsel, Merit Systems Protection Board, Federal
Labor Relations Authority, Equal Employment Opportunity Commission, and
Office of Government Ethics.
J. Disclosure to the Office of Personnel Management: Information
from this system of records may be disclosed to the Office of Personnel
Management pursuant to that agency's responsibility for evaluation and
oversight of Federal personnel management.
K. Disclosure in Connection with Litigation: Information from this
system of records may be disclosed in connection with litigation or
settlement discussions regarding claims by or against the Agency,
including public filing with a court, to the extent that disclosure of
the information is relevant and necessary to the litigation or
discussions and except where court orders are otherwise required under
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
The two routine uses below (L and M) are required by OMB Memorandum
M-17-12.
L. Disclosure to Persons or Entities in Response to an Actual or
Suspected Breach of Personally Identifiable Information: To appropriate
agencies, entities, and persons when (1) the Agency suspects or has
confirmed that there has been a breach of the system of records, (2)
the Agency has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Agency
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Agency's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
M. Disclosure to Assist Another Agency in Its Efforts to Respond to
a Breach of Personally Identifiable Information: To another Federal
agency or Federal entity, when the Agency determines that information
from this system of records is reasonably necessary to assist the
recipient agency or entity in (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored in electronic media at Economic Systems Inc.,
3141 Fairview Park Dr., Suite 700, Falls Church, Virginia 22042-4507.

[[Page 67464]]

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Personnel information will be retrieved by employee name, email
address, employee ID number, or date of birth.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The retention of data in the system will be in accordance with any
applicable EPA Records Schedule, as approved by the National Archives
and Records Administration.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect personnel sensitive data in FedHR
Navigator are commensurate with those required for an information
system rated moderate for confidentiality, integrity, and availability,
as prescribed in NIST Special Publication, 800-53, ``Security and
Privacy Controls for Information Systems and Organizations,'' Revision
5.
1. Administrative Safeguards: HR Specialists will be the only
authorized personnel with access to PII data and must ensure they
receive IT Security Training to use the system.
2. Technical Safeguards: Electronic records are maintained in a
secure password-protected computer system and are accessible only by
authorized personnel. Individual users will gain access to the system
using a combination of two-factor authentication using PIV/CAC card or
user ID and password.
3. Physical Safeguards: Network servers are in a locked room with
physical access limited to only authorized personnel such as IT
personnel.

RECORD ACCESS PROCEDURES:
Individuals requesting access will be required to provide adequate
identification, such as a driver's license, employee identification
badge, or other identifying document. Requests must meet the
requirements of EPA regulations that implement the Privacy Act of 1974,
at 40 CFR part 16.

CONTESTING RECORDS PROCEDURES:
Individuals wishing to contest or amend information maintained in
this system should specify the information being contested, the reason
for contesting it, and the proposed amendment to such information.
Complete EPA Privacy Act procedures are described in EPA's Privacy Act
regulations at 40 CFR part 16.

NOTIFICATION PROCEDURE:
Individuals who wish to be informed whether a Privacy Act system of
records maintained by EPA contains any record pertaining to them,
should make a written request to the EPA, Attn: Agency Privacy Officer,
MC 2831T, 1200 Pennsylvania Ave. NW, Washington, DC 20460,
<a href="/cdn-cgi/l/email-protection#7c0c0e150a1d1f053c190c1d521b130a">[email&#160;protected]</a>.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
Notice of a New System of Records [Federal Register Vol 71, No. 40
(March 1, 2006)].

Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-25783 Filed 11-24-21; 8:45 am]
BILLING CODE 6560-50-P

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