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Notice2021-24567

Privacy Act of 1974; Systems of Records

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Published

November 10, 2021

Effective

November 10, 2021

Issuing agencies

Government Ethics Office

Abstract

The US. Office of Government Ethics (OGE) proposes to revise four and rescind one of its existing internal systems of records under the Privacy Act. The system of records to be rescinded is OGE/INTERNAL-2, which covers telephone call detail records that were used to verify employee telephone usage and to resolve billing discrepancies. The four systems of records to be revised are the following: <bullet> OGE/INTERNAL-1 Pay, Leave and Travel Records, which contains records related to OGE employees' pay, leave, and travel, including information regarding leave accrual rate, usage, and balances, salary withholdings, travel expenses, and usage of the transit fare subsidy program; <bullet> OGE/INTERNAL-3 Grievance Records, which contains records relating to grievances filed by OGE employees; <bullet> OGE/INTERNAL-4 Computer Systems Activity and Access Records, which contains information on the use of official email systems, user access to OGE's computer networks, and records related to the verification or authorization of an individual's access to systems, files, or applications; and <bullet> OGE/INTERNAL-5 Employee Locator and Emergency Notification Records, which contains information regarding the organizational location, telephone extension, and hours of duty of OGE employees, as well as their personal contact information and the name, relationship, and telephone number of employees' emergency contacts.

Full Text

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<title>Federal Register, Volume 86 Issue 215 (Wednesday, November 10, 2021)</title>
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[Federal Register Volume 86, Number 215 (Wednesday, November 10, 2021)]
[Notices]
[Pages 62537-62543]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-24567]

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OFFICE OF GOVERNMENT ETHICS

Privacy Act of 1974; Systems of Records

AGENCY: Office of Government Ethics (OGE).

ACTION: Notice of Modification of Four Internal Systems of Records and
Rescindment of One Internal System of Records.

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SUMMARY: The US. Office of Government Ethics (OGE) proposes to revise
four and rescind one of its existing internal systems of records under
the Privacy Act.
The system of records to be rescinded is OGE/INTERNAL-2, which
covers telephone call detail records that were used to verify employee
telephone usage and to resolve billing discrepancies.
The four systems of records to be revised are the following:
<bullet> OGE/INTERNAL-1 Pay, Leave and Travel Records, which
contains records related to OGE employees' pay, leave, and travel,
including information regarding leave accrual rate, usage, and
balances, salary withholdings, travel expenses, and usage of the
transit fare subsidy program;
<bullet> OGE/INTERNAL-3 Grievance Records, which contains records
relating to grievances filed by OGE employees;
<bullet> OGE/INTERNAL-4 Computer Systems Activity and Access
Records, which contains information on the use of official email
systems, user access to OGE's computer networks, and records related to
the verification or authorization of an individual's access to systems,
files, or applications; and
<bullet> OGE/INTERNAL-5 Employee Locator and Emergency Notification
Records, which contains information regarding the organizational
location, telephone extension, and hours of duty of OGE employees, as
well as their personal contact information and the name, relationship,
and telephone number of employees' emergency contacts.

DATES: The revisions and rescindment will be effective on November 10,
2021, subject to a 30-day period in which to comment on the new routine
uses, described below. Please submit any comments by December 10, 2021.
The new routine uses will be effective on that date.

ADDRESSES: Comments may be submitted to OGE by any of the following
methods:
Email: <a href="/cdn-cgi/l/email-protection#aedbddc1c9cbeec1c9cb80c9c1d8">[email&#160;protected]</a> (Include reference to ``OGE Internal SORNs''
in the subject line of the message.)
Mail, Hand Delivery/Courier: Office of Government Ethics, Suite
500, 1201 New York Avenue NW, Attention: Jennifer Matis, Associate
Counsel, Washington, DC 20005-3917.
Instructions: Comments may be posted on OGE's website, <a href="http://www.oge.gov">www.oge.gov</a>.
Sensitive personal information, such as account numbers or Social
Security numbers, should not be included. Comments generally will not
be edited to remove any identifying or contact information before
posting.

FOR FURTHER INFORMATION CONTACT: Jennifer Matis at the U.S. Office of
Government Ethics; telephone: 202-482-9216; TTY: 800-877-8339; FAX:
202-482-9237; Email: <a href="/cdn-cgi/l/email-protection#e68c8b87928f95a6898183c8818990">[email&#160;protected]</a>.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, this document provides public notice that OGE is
proposing to revise and update the OGE/INTERNAL-1,-3,-4, and -5 systems
of records in several respects, and rescind OGE/INTERNAL-2, Telephone
Call Detail Records.
First, OGE proposes to rescind one system of records that is no
longer in use by OGE, OGE/INTERNAL-2, Telephone Call Detail Records.
OGE no longer maintains these records and has

[[Page 62538]]

no plans to do so in the future. All records previously maintained
under this system of records notice (SORN) have been destroyed in
accordance with the National Archives and Records Administration
General Records Schedule.
Second, OGE proposes to amend OGE/INTERNAL-1 Pay, Leave, and Travel
Records, OGE/INTERNAL-3 Grievance Records, OGE/INTERNAL-4 Computer
Systems Activity and Access Records, and OGE/INTERNAL-5 Employee
Locator and Emergency Notification Records by updating the system
locations, system managers, records access procedures, and notification
procedures, in accordance with OGE's current organizational structure.
Third, OGE proposes to add two additional routine uses to OGE/
INTERNAL-1 Pay, Leave, and Travel Records, OGE/INTERNAL-3 Grievance
Records, OGE/INTERNAL-4, Computer Systems Activity and Access Records,
and OGE/INTERNAL-5 Employee Locator and Emergency Notification Records
in accordance with Office of Management and Budget guidance.
OMB Memorandum M-17-12 Preparing for and Responding to a Breach of
Personally Identifiable Information (January 3, 2017) requires Federal
agencies to publish routine uses to authorize disclosure of records
that may reasonably be needed by a Federal agency or Federal entity in
connection with breach response efforts. To satisfy the routine use
requirements in OMB M-17-12, OGE proposes to add the two following
routine uses to each of the four systems of records described above:
To appropriate agencies, entities, and persons when: (1) OGE
suspects or has confirmed that there has been a breach of the system of
records; (2) OGE has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the agency
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with OGE's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
To another Federal agency or Federal entity, when OGE determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
Fourth, OGE proposes to update its standard routine uses for all
four revised SORNS. It proposes to combine and update the routine uses
pertaining to litigation in OGE/INTERNAL-1 Pay, Leave, and Travel
Records, OGE/INTERNAL-3 Grievance Records, OGE/INTERNAL-4, Computer
Systems Activity and Access Records, and OGE/INTERNAL-5 Employee
Locator and Emergency Notification Records in accordance with OMB and
Department of Justice guidance and applicable case law. The remaining
routine uses have been redesignated accordingly. It also proposes
adding a routine use for reporting violations or potential violations
of civil or criminal law or regulation to the SORNs that do not
currently have such a routine use and making the wording consistent
among the SORNs that do currently have it. Finally, OGE proposes to
modify in accordance with OMB guidance the routine uses pertaining to
congressional requests for assistance in the three systems that have
such a routine use.
Fifth, OGE proposes to modify OGE/INTERNAL-1 Pay, Leave, and Travel
Records to include records relating to requests for reasonable
accommodations pursuant to the Rehabilitation Act of 1973 and Title VII
of the Civil Rights Act. These records are similar in nature to those
currently covered by the system and are collected and maintained
according to similar procedures. OGE further proposes to change the
system name to OGE/INTERNAL-1 Pay, Leave, Travel, and Reasonable
Accommodation Records.
Accordingly, OGE publishes the following notice of rescindment and
revisions:

SYSTEM NAME AND NUMBER (Rescindment):
OGE/INTERNAL-2, Telephone Call Detail Records

HISTORY:
68 FR 3097.

SYSTEM NAME AND NUMBER:
OGE/INTERNAL-1, Pay, Leave, Travel, and Reasonable Accommodation
Records.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Office of Government Ethics, Suite 500, 1201 New York Avenue NW,
Washington, DC 20005-3917.

SYSTEM MANAGER(S):
Deputy Director for Compliance, Office of Government Ethics, Suite
500, 1201 New York Avenue NW, Washington, DC 20005-3917, email:
<a href="/cdn-cgi/l/email-protection#0570766a6260456a62602b626a73">[email&#160;protected]</a>.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5525; 5 U.S.C. app. (Ethics in Government Act of 1978); 44
U.S.C. 3101, 3102; 29 U.S.C. 701 et seq. (Rehabilitation Act of 1973);
42 U.S.C. 2000e (Title VII of the Civil Rights Act).

PURPOSE(S) OF THE SYSTEM:
These records are used to administer the pay, leave, and travel
requirements of the Office of Government Ethics, including the
administration of the transit fare subsidy program. The records are
also used to collect and maintain records on employees who request or
receive reasonable accommodation as required by the Rehabilitation Act
of 1973 and Title VII of the Civil Rights Act.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current employees of the Office of Government Ethics. The records
may be retained after an employee leaves the Office of Government
Ethics.

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains various records relating to pay, leave, travel
and requests for reasonable accommodations pursuant to the
Rehabilitation Act of 1973 and Title VII of the Civil Rights Act. This
includes information such as: Name; date of birth; social security
number; home address; grade; employing organization; disability status,
religious affiliation, accommodation requested and/or granted,
timekeeper number; salary; pay plan; number of hours worked; leave
accrual rate, usage, and balances; Civil Service Retirement and Federal
Employees Retirement System contributions; FICA withholdings; Federal,
state, and local tax withholdings; Federal Employee's Group Life
Insurance withholdings; Federal Employee's Health Benefits
withholdings; charitable deductions; allotments; garnishment documents;
travel expenses; and information on the leave transfer program and fare
subsidy program.

RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from:
a. The individual to whom the record pertains.
b. Office of Government Ethics officials responsible for pay,
leave, and travel requirements.

[[Page 62539]]

c. Other official personnel documents of the Office of Government
Ethics.

ROUTINE USES:
a. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible (hereinafter ``responsible agency'')
for investigating, prosecuting, enforcing, or implementing a statute,
rule, regulation, or order, when the record either alone or in
conjunction with other information indicates a violation or potential
violation of civil or criminal law or regulation.
b. To disclose information when OGE determines that that the
records are arguably relevant to a proceeding before a court, grand
jury, or administrative or adjudicative body; or in a proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
c. To disclose information to the National Archives and Records
Administration or the General Services Administration in records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906.
d. To disclose information to the Office of Management and Budget
at any stage in the legislative coordination and clearance process in
connection with private relief legislation as set forth in OMB Circular
No. A-19.
e. To disclose information to a Member of Congress or a
congressional office in response to an inquiry made on behalf of, and
at the request of, an individual who is the subject of the record.
f. To disclose information to contractors, grantees, experts,
consultants, detailees, and other non-OGE employees performing or
working on a contract, service, or other assignment for the Federal
Government, when necessary to accomplish an agency function related to
this system of records.
g. To disclose information to the Department of Labor in connection
with a claim filed by an employee for compensation due to a job-
connected injury or illness.
h. To disclose information to the Social Security Administration
(SSA) and the Department of the Treasury as required in accordance with
their authorized functions, including Federal Insurance Collections Act
withholding and benefits for the SSA and the issuance of paychecks and
savings bonds for the Treasury.
i. To disclose information to State offices of unemployment
compensation.
j. To disclose information to Federal Employees Group Life
Insurance or Health Benefits carriers in connection with survivor
annuity or health benefits claims or records reconciliations.
k. To disclose information to the Internal Revenue Service and
State and local tax authorities.
l. To disclose information to any source from which additional
information is requested relevant to an OGE determination concerning an
individual's pay, leave, or travel expenses, to the extent necessary to
identify the individual, inform the source of the purpose(s) of the
request, and to identify the type of information requested.
m. To disclose information to a Federal agency, in response to its
request in connection with the hiring or retention of an employee, the
issuance of a security clearance, the conducting of a suitability or
security investigation of an individual, the letting of a contract, or
the issuance of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter.
n. To disclose information to the authorized employees of another
Federal agency that provides the Office of Government Ethics with
manual and automated assistance in processing pay, leave, and travel.
o. To disclose information to officials of the Office of Special
Counsel, Office of Personnel Management, Federal Labor Relations
Authority, Merit Systems Protection Board or the Equal Employment
Opportunity Commission when requested in the performance of their
authorized duties, including respectively in connection with cases and
appeals, special studies of the civil service and other merit systems,
review of personnel matters and practices, investigations of alleged or
possible prohibited personnel and discrimination practices, Hatch Act
matters, whistleblower protections, compliance with employee selection
procedures and investigations of allegations of unfair labor practices
or matters before the Federal Service Impasses Panel.
p. To disclose information in compliance with orders,
interrogatories, and other information requests relevant to garnishment
orders that OGE is required to comply with in accordance with 42 U.S.C.
659 (support garnishment) and 5 U.S.C. 5520a (commercial garnishment)
to a court of competent jurisdiction, an authorized official, or to an
authorized State agency as defined in 5 CFR parts 581 and 582.
q. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions.
r. To disclose the names, social security numbers, home addresses,
date of birth, date of hire, quarterly earnings, employer identifying
information, and State of hire of employees to the Office of Child
Support Enforcement, Administration for Children and Families,
Department of Health and Human Services for the purposes of locating
individuals to establish paternity, establishing and modifying orders
of child support, identifying sources of income, and for other child
support enforcement actions as required by the Personal Responsibility
and Work Opportunity Reconciliation Act, Public Law 104-193, as
amended.
s. To disclose information to appropriate agencies, entities, and
persons when: (1) OGE suspects or has confirmed that there has been a
breach of the system of records; (2) OGE has determined that as a
result of the suspected or confirmed breach there is a risk of harm to
individuals, the agency (including its information systems, programs,
and operations), the Federal Government, or national security; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with OGE's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
t. To disclose information to another Federal agency or Federal
entity, when OGE determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained in paper and/or electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records are retrieved by the name, social security number, or
other identifier assigned to the individual on whom they are
maintained.

[[Page 62540]]

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are retained in accordance with the National Archives
and Records Administration General Records Schedule (GRS) as follows:
a. GRS 2.3: Employee Relations Records;
b. GRS 2.4: Employee Compensation and Benefits Records; and
c. GRS 1.1: Financial Management and Reporting Records.
Disposal of paper records is by shredding, and disposal of
electronic records is by deletion.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are maintained in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.

RECORD ACCESS PROCEDURES:
Individuals requesting access to this system of records must follow
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part
2606.

CONTESTING RECORD PROCEDURES:
Individuals wishing to request amendment of records about
themselves should contact the System Manager. Individuals must furnish
the following information for their records to be located and
identified:
a. Full name.
b. Social Security Number.
c. Dates of employment.
Individuals requesting amendment must also follow OGE's Privacy Act
regulations regarding verification of identity and amendment of records
(5 CFR part 2606).

NOTIFICATION PROCEDURES:
Individuals wishing to inquire whether this system of records
contains information about themselves must follow the procedures set
forth in OGE's Privacy Act regulations at 5 CFR part 2606.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
68 FR 3097.

SYSTEM NAME AND NUMBER:
OGE/INTERNAL-3, Grievance Records.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Office of Government Ethics, Suite 500, 1201 New York Avenue NW,
Washington, DC 20005-3917.

SYSTEM MANAGER(S):
Deputy Director for Compliance, Office of Government Ethics, Suite
500, 1201 New York Avenue NW, Washington, DC 20005-3917, email:
<a href="/cdn-cgi/l/email-protection#c1b4b2aea6a481aea6a4efa6aeb7">[email&#160;protected]</a>.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. app. (Ethics in Government Act of 1978); 5 U.S.C. 7121; 5
CFR part 771.

PURPOSE(S) OF THE SYSTEM:
These records are used to process grievances submitted by OGE
employees for personal relief in a matter of concern or
dissatisfaction.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current or former OGE employees who have filed grievances under
OGE's administrative grievance procedures or under a negotiated
grievance procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains records relating to grievances filed by OGE
employees under administrative procedures authorized by 5 CFR part 771,
and records of negotiated grievance and arbitration systems that OGE
has or may establish through negotiations with recognized labor
organizations in accordance with 5 U.S.C. 7121. These files contain all
documents related to the grievance, which may include statements of
witnesses, reports of interviews and hearings, examiner's findings and
recommendations, a copy of the original decision, and related
correspondence and exhibits, employment history, arbitrator's decision
or report, record of appeal to the Federal Labor Relations Authority,
and a variety of employment and personnel records associated with the
grievance.

RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from:
a. The individual on whom the record is maintained.
b. Testimony of witnesses.
c. OGE officials.
d. Related correspondence from organizations or persons.
e. Union officials (if information deals with a negotiated
grievance matter).
f. Department of Labor, Federal Labor Relations Authority, or
arbitrators involved in the grievance (if information deals with a
negotiated grievance matter).

[[Page 62541]]

i. To disclose information to officials of the Merit Systems
Protection Board; the Office of Special Counsel; the Federal Labor
Relations Authority; or the Equal Employment Opportunity Commission
when requested in performance of their authorized duties, including
respectively in connection with cases and appeals, special studies of
the civil service and other merit systems, review of personnel matters
and practices, investigations of alleged or possible prohibited
personnel and discrimination practices, Hatch Act matters,
whistleblower protections, compliance with employee selection
procedures and investigations of allegations of unfair labor practices
or matters before the Federal Service Impasses Panel.
j. To provide information to officials of labor organizations
recognized under 5 U.S.C. chapter 71 when relevant and necessary to
their duties of exclusive representation concerning personnel policies,
practices, and matters affecting working conditions.
k. To provide information the Department of Labor in carrying out
its functions regarding labor-management relations in the Federal
service.
l. To disclose information to appropriate agencies, entities, and
persons when: (1) OGE suspects or has confirmed that there has been a
breach of the system of records; (2) OGE has determined that as a
result of the suspected or confirmed breach there is a risk of harm to
individuals, the agency (including its information systems, programs,
and operations), the Federal Government, or national security; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with OGE's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
m. To disclose information to another Federal agency or Federal
entity, when OGE determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained in paper and/or electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records are retrieved by the names of the individuals on whom
they are maintained.

RECORD ACCESS PROCEDURES:
Individuals requesting access to this system of records must follow
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part
2606.

CONTESTING RECORD PROCEDURES:
Review of requests from individuals seeking amendment of their
records which have been the subject of an administrative, judicial, or
quasi-judicial action will be limited in scope. Review of amendment
requests of these records will be restricted to determining if the
record accurately documents the ruling on the case, and will not
include a review of the merits of the action, determination, or
finding. Individuals wishing to request amendment of their records to
correct factual errors should contact the OGE Office of Administration
and Information Management. Individuals must furnish the following
information for their records to be located and identified:
a. Name.
b. Approximate date of closing of the case and kind of action
taken.
c. Organizational component involved.
Individuals requesting amendment must also follow OGE's Privacy Act
regulations regarding verification of identity and amendment of records
(5 CFR part 2606).

NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about them must follow the procedures set forth in
OGE's Privacy Act regulations at 5 CFR part 2606.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
68 FR 3097.

SYSTEM NAME AND NUMBER:
OGE/INTERNAL-4, Computer Systems Activity and Access Records.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Office of Government Ethics, Suite 500, 1201 New York Avenue NW,
Washington, DC 20005-3917.

SYSTEM MANAGER(S):
Chief Information Officer, Office of Government Ethics, Suite 500,
1201 New York Avenue NW, Washington, DC 20005-3917, email:
<a href="/cdn-cgi/l/email-protection#82f7f1ede5e7c2ede5e7ace5edf4">[email&#160;protected]</a>.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. app. (Ethics in Government Act of 1978); 40 U.S.C. 1441
note.

PURPOSE(S) OF THE SYSTEM:
The data in this system of records is used by OGE systems and
security personnel, or persons authorized to assist these personnel, to
plan and manage system services, to monitor for improper use, and to
otherwise perform their official duties.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who access OGE network computers or servers, including
individuals who send and receive electronic communications, access
internet sites, or access system databases, files, or applications from
OGE computers or who send electronic communications to OGE computers;
and individuals attempting to access OGE computers or systems without
authorization.

CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system of records may include: records on the use
of OGE email systems, including the email address of the sender and
receiver of the email message, subject, date, and time; records on user
access to OGE's office networks; records relating to verification or
authorization of an individual's access to systems, files, or
applications, such as user IDs, user names, title, and agency.

RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from:
a. Individuals who access the systems.
b. Office of Government Ethics employees and contractors
responsible for managing the systems.

[[Page 62542]]

c. Computer activity logs and tracking systems.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained in paper and/or electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records may be retrieved by user name, user ID, email
address, or other identifying search term employed, depending on the
record category.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are retained in accordance with General Records
Schedule (GRS) 3.2 Information Systems Security Records. Disposal of
paper records is by shredding, and disposal of electronic records is by
deletion.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
These records are located in locked storage areas with controlled
entry, or automated systems to which only authorized personnel have
access. The use of password protection identification features and
other automated data processing system protection methods also restrict
access.

RECORD ACCESS PROCEDURES:
Individuals requesting access to this system of records must follow
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part
2606.

CONTESTING RECORD PROCEDURES:
Individuals wishing to request amendment of records about
themselves should contact the System Manager. Individuals must furnish
the following information for their records to be located and
identified:
a. Full name.
b. Assigned computer location.
c. Description of information being sought (including the time
frame during which the record(s) may have been generated).
Individuals requesting amendment must also follow OGE's Privacy Act
regulations regarding verification of identity and amendment of records
(5 CFR part 2606).

NOTIFICATION PROCEDURE:
Individuals wishing to inquire whether this system of records
contains information about themselves must follow the procedures set
forth in OGE's Privacy Act regulations at 5 CFR part 2606.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
68 FR 3097.

SYSTEM NAME AND NUMBER:
OGE/INTERNAL-5, Employee Locator and Emergency Notification
Records.

SECURITY CLASSIFICATION:
Unclassified.

SYSTEM LOCATION:
Office of Government Ethics, Suite 500, 1201 New York Avenue NW,
Washington, DC 20005-3917.

SYSTEM MANAGER(S):
Deputy Director for Compliance, Office of Government Ethics, Suite
500, 1201 New York Avenue NW, Washington, DC 20005-3917, email:
<a href="/cdn-cgi/l/email-protection#5623253931331639313378313920">[email&#160;protected]</a>.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. app. (Ethics in Government Act of 1978); 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
Information is collected for this system in order to identify an
individual for OGE officials to contact, should an emergency of a
medical or other nature involving the employee occur while the employee
is on the job. Also, these records may be used by authorized OGE
personnel to contact individuals working from home or at an authorized
alternative worksite or, on infrequent occasions, to contact
individuals absent from work about work-related issues.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current employees of the Office of Government Ethics.

[[Page 62543]]

CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains information regarding the organizational
location, telephone extension, and hours of duty of individual OGE
employees. The system also contains the home address and telephone
number of the employee and the name, relationship, and telephone number
of an individual or individuals to contact in the event of a medical or
other emergency involving the employee. The system contains an
additional freeform ``note'' field for personal medical information for
employees who choose to voluntarily complete it.

RECORD SOURCE CATEGORIES:
Information in this system of records is obtained from:
a. The individual on whom the record is maintained.

ROUTINE USES:
a. To disclose information when OGE that that the records are
arguably relevant to a proceeding before a court, grand jury, or
administrative or adjudicative body; or in a proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
c. To disclose information to appropriate agencies, entities, and
persons when: (1) OGE suspects or has confirmed that there has been a
breach of the system of records; (2) OGE has determined that as a
result of the suspected or confirmed breach there is a risk of harm to
individuals, the agency (including its information systems, programs,
and operations), the Federal Government, or national security; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with OGE's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
d. To disclose information to another Federal agency or Federal
entity, when OGE determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
e. To disclose pertinent information to the appropriate Federal,
State, or local agency responsible (hereinafter ``responsible agency'')
for investigating, prosecuting, enforcing, or implementing a statute,
rule, regulation, or order, when the record either alone or in
conjunction with other information indicates a violation or potential
violation of civil or criminal law or regulation.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in paper and/or electronic form.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records are retrieved by the name of the individual on whom
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are retained in accordance with the National Archives
and Records Administration General Records Schedule (GRS) 5.3:
Continuity and Emergency Planning Records. Disposal of paper records is
by shredding, and disposal of electronic records is by deletion.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are maintained in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are maintained in a secured electronic system
accessible only to on-site OGE employees. An individual OGE employee
has access only to his or her own record. In addition, individual
records in the system are available to authorized OGE personnel whose
duties require access.

RECORD ACCESS PROCEDURES:
Individuals requesting access to this system of records must follow
the procedures set forth in OGE's Privacy Act regulations at 5 CFR part
2606.

CONTESTING RECORD PROCEDURES:
OGE employees have full access to and complete control over their
individual record and may amend information at any time, or they may
contact the System Manager. Individuals must furnish the following
information for their records to be located and identified:
a. Full name.
Individuals requesting amendment must also follow OGE's Privacy Act
regulations regarding verification of identity and amendment of records
(5 CFR part 2606).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.

HISTORY:
68 FR 3097.

Approved: November 5, 2021.
Emory Rounds,
Director, U.S. Office of Government Ethics.
[FR Doc. 2021-24567 Filed 11-9-21; 8:45 am]
BILLING CODE 6345-03-P

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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.