Notice2021-24485
Submission for OMB Review; Notarized Document Submittal for System for Award Management Registration
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
November 9, 2021
Issuing agencies
General Services Administration
Abstract
Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve an existing OMB clearance regarding a notarized document submittal for System for Award Management (SAM) Registration.
Full Text
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<title>Federal Register, Volume 86 Issue 214 (Tuesday, November 9, 2021)</title>
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[Federal Register Volume 86, Number 214 (Tuesday, November 9, 2021)]
[Notices]
[Pages 62168-62169]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-24485]
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GENERAL SERVICES ADMINISTRATION
[OMB Control No. 3090-0317; Docket No. 2021-0001; Sequence No. 7]
Submission for OMB Review; Notarized Document Submittal for
System for Award Management Registration
AGENCY: Office of Acquisition Policy, General Services Administration
(GSA).
[[Page 62169]]
ACTION: Notice of request for comments regarding an extension to an
existing OMB clearance.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division will be submitting to the Office of
Management and Budget (OMB) a request to review and approve an existing
OMB clearance regarding a notarized document submittal for System for
Award Management (SAM) Registration.
DATES: Submit comments on or before December 9, 2021.
ADDRESSES: Written comments and recommendations for this information
collection should be sent within 30 days of publication of this notice
to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this particular information
collection by selecting ``Currently under Review--Open for Public
Comments'' or by using the search function.
FOR FURTHER INFORMATION CONTACT: Nancy Goode, Integrated Award
Environment, GSA, 703-605-2175, or via email at <a href="/cdn-cgi/l/email-protection#402e212e23396e272f2f2425002733216e272f36"><span class="__cf_email__" data-cfemail="a1cfc0cfc2d88fc6cecec5c4e1c6d2c08fc6ced7">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: The Federal Acquisition Regulation and Code
of Federal Regulation prescribe the policies and procedures requiring
registration in the System for Award Management database. Federal
Acquisition Regulation (FAR) Subpart 4.11 prescribes policies and
procedures for requiring registration in the System for Award
Management (SAM) database to: (1) Increase visibility of vendor sources
(including their geographical locations) for specific supplies and
services; and (2) establish a common source of vendor data for the
Government. The Code of Federal Regulations (CFR) at 2 CFR 25.200
prescribes policies and procedures for requiring recipient registration
in the System for Award Management (SAM) database.
In the past, the GSA Office of Inspector General (OIG) conducted an
investigation into fraudulent activities discovered within SAM. Certain
bad actors have, through electronic means, used public information to
impersonate legitimate entities and established new entity
registrations for those entities in SAM. By establishing fraudulent
entity registrations, bad actors submitted bids in certain U.S.
Government procurement systems or shipped deficient or counterfeit
goods to the U.S. Government.
GSA established an Information Collection Request (ICR) to collect
additional information to support increased validation of entities
registered in the System for Award Management (SAM). This additional
information is contained in a notarized letter in which an officer or
other signatory authority of the entity formally appoints the
administrator for the entity when an administrator is not available to
perform that function for that entity. The original, signed letter is
submitted electronically to the Federal Service Desk (FSD) for SAM when
an administrator needs to be appointed for an existing entity.
The new ICR expires December 31, 2021. GSA is actively pursuing
technical alternatives to the collection of this information for all
non-federal entities. GSA seeks to refine the requirement and adopt a
risk-based approach. This notice for an extension of the ICR lays the
groundwork for the authority to continue collection of the information
provided GSA is still pursuing the technical alternative beyond the ICR
expiration date. In the interim, the collection of the notarized letter
information is essential to GSA's acquisition mission to meet the needs
of all federal agencies, as well as the needs of the grant community. A
key element of GSA's mission is to provide efficient and effective
acquisition solutions across the Federal Government. SAM is essential
to the accomplishment of that mission. In addition to federal
contracts, federal assistance programs also rely upon the integrity and
security of the information in SAM. Without assurances that the
information in SAM is protected and is at minimal risk of compromise,
GSA would risk losing the confidence of the federal acquisition and
assistance communities which it serves. As a result, some entities may
prefer not to do business with the Federal Government.
B. Annual Reporting Burden
Respondents: 686,400.
Responses per Respondent: 1.
Total Annual Responses: 686,400.
Hours per Response: 2.25.
Total Burden Hours: 1,544,400.
The information collection allows GSA to request the notarized
letter and apply this approach to new registrants (an average of 7,200
per month) and to existing SAM registrants (an average of 50,000 re-
register per month).
Entities registered and registering in SAM are provided the
template for the requirements of the notarized letter. It is estimated
that the Entity Administrator will take on average 0.5 hour to create
the letter and 0.25 hour to submit an electronic copy of the letter to
FSD. GSA proposes that an Entity Administrator equivalent to a GS-5,
Step 5 Administrative Support person within the Government would
perform these tasks. The estimated hourly rate of $24.70 (Base +
Locality + Fringe) was used for the calculation.
Based on historical data of the ratio of small entities to other
than small entities registering in SAM, GSA approximates 32,200 of the
57,200 new and existing entities (re-registrants) will have in-house
resources to notarize documents. GSA proposes that the entities with
in-house notaries will typically be large businesses where the
projected salary of the executive or officer responsible for signing
the notarized letter is on average approximately $150 per hour. The
projected time for signature and notarizing the letter internally is
0.5 hour.
The other remaining 25,000 new and existing entities (re-
registrants) per month are estimated to be small entities where the
projected salary of the executive or officer responsible signing the
notarized letter is on average approximately $100 per hour. These
entities will more than likely have to obtain notary services from an
outside source. The projected time for signature and notarizing the
letter externally is 1 hour. The estimate includes a nominal fee
($5.00) usually charged by third- party notaries.
C. Public Comments
A notice was published in the Federal Register at 86 FR 47110 on
August 23, 2021. No comments were received.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the Regulatory Secretariat
Division by calling 202-501-4755 or emailing <a href="/cdn-cgi/l/email-protection#7a3d293b281f1d291f193a1d091b541d150c"><span class="__cf_email__" data-cfemail="a2e5f1e3f0c7c5f1c7c1e2c5d1c38cc5cdd4">[email protected]</span></a>. Please
cite OMB Control No. 3090-0317, Notarized Document Submittal for System
for Award Management Registration, in all correspondence.
Beth Anne Killoran,
Deputy Chief Information Officer.
[FR Doc. 2021-24485 Filed 11-8-21; 8:45 am]
BILLING CODE 6820-WY-P
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