Notice2021-24159
Privacy Act of 1974; System of Records
Primary source
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Published
November 5, 2021
Effective
December 6, 2021
Issuing agencies
Federal Reserve System
Abstract
Pursuant to the provisions of the Privacy Act of 1974, notice is given that the Board of Governors of the Federal Reserve System (Board) proposes to establish a new system of records, entitled BGFRS- 44, "FRB--Public Health and Safety System." This system of records maintains information collected in response to a public health emergency, such as a pandemic or disaster, or other health and safety concerns when necessary to ensure a safe and healthy environment for Board employees, contractors, and other individuals who work for the Board.
Full Text
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<title>Federal Register, Volume 86 Issue 212 (Friday, November 5, 2021)</title>
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[Federal Register Volume 86, Number 212 (Friday, November 5, 2021)]
[Notices]
[Pages 61221-61223]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-24159]
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FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a New System of Records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to establish a new system of records, entitled BGFRS-
44, ``FRB--Public Health and Safety System.'' This system of records
maintains information collected in response to a public health
emergency, such as a pandemic or disaster, or other health and safety
concerns when necessary to ensure a safe and healthy environment for
Board employees, contractors, and other individuals who work for the
Board.
DATES: Comments must be received on or before December 6, 2021. This
new system of records will become effective December 6, 2021, without
further notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-44 ``FRB--
Public Health and Safety System,'' by any of the following methods:
<bullet> Agency website: <a href="https://www.federalreserve.gov">https://www.federalreserve.gov</a>. Follow the
instructions for submitting comments at <a href="https://www.federalreserve.gov/apps/foia/proposedregs.aspx">https://www.federalreserve.gov/apps/foia/proposedregs.aspx</a>.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#c4b6a1a3b7eaa7aba9a9a1aab0b784a2a1a0a1b6a5a8b6a1b7a1b6b2a1eaa3abb2"><span class="__cf_email__" data-cfemail="bac8dfddc994d9d5d7d7dfd4cec9fadcdfdedfc8dbd6c8dfc9dfc8ccdf94ddd5cc">[email protected]</span></a>. Include name and
number in the subject line of the message.
<bullet> Fax: (202) 452-3819 or (202) 452-3102.
<bullet> Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
All public comments will be made available on the Board's website
at <a href="https://www.federalreserve.gov/apps/foia/proposedregs.aspx">https://www.federalreserve.gov/apps/foia/proposedregs.aspx</a> as
submitted, unless modified for technical reasons or to remove sensitive
personally identifiable information. Public comments may also be viewed
electronically and printed in Room 146, 1709 New York Avenue NW,
Washington, DC 20006, between 9:00 a.m. and 5:00 p.m. on weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Counsel,
(202) 530-6270, or <a href="/cdn-cgi/l/email-protection#1a7e7b6c737e347834726f69787b747e5a7c6878347d756c"><span class="__cf_email__" data-cfemail="573336213e337935793f2224353639331731253579303821">[email protected]</span></a>; or Mary Bigloo, Senior
Counsel, (202) 475-6361, or <a href="/cdn-cgi/l/email-protection#761b17040f58141f111a19193610041458111900"><span class="__cf_email__" data-cfemail="c4a9a5b6bdeaa6ada3a8abab84a2b6a6eaa3abb2">[email protected]</span></a>;
[[Page 61222]]
Legal Division, Board of Governors of the Federal Reserve System, 20th
Street and Constitution Avenue NW, Washington, DC 20551.
SUPPLEMENTARY INFORMATION: The Board is establishing this system of
records under the Privacy Act of 1974. The Board is committed to
providing Board employees, contractors, and other individuals who work
for the Board with a safe and healthy environment. To ensure and
maintain the safety of these individuals in response to a public health
emergency, such as a pandemic or disaster, or other health and safety
concerns, the Board may develop and institute safety measures that
necessitate the collection of personal information.
These measures may require individuals who work for the Board to
provide relevant medical and health information. This information could
include information about potential or confirmed exposures to
communicable diseases or hazardous agents or materials. This
information may also include, for example, test results for
communicable diseases and information about vaccination status for
communicable diseases (including attestations of vaccination status as
well as proof of vaccination), information about requests for
exemptions by Board employees and others who work for the Board from
vaccination requirements and the basis for such requests (such as
religious beliefs or medical conditions). In the case of suspected or
confirmed exposures to communicable diseases or hazardous agents or
materials occurring either at Board facilities, events, or elsewhere
during the conduct of official Board business, the Board may also
collect contact tracing information in order to trace exposed
individuals and notify such individuals and public health authorities
to prevent further exposure.
SYSTEM NAME AND NUMBER:
BGFRS-44, ``FRB--Public Health and Safety System''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal Reserve System, 20th Street and
Constitution Avenue NW, Washington, DC 20551.
SYSTEM MANAGER(S):
John Forbes, Program Manager, Employee Life, Human Resources,
Management Division, Board of Governors of the Federal Reserve System,
20th Street and Constitution Avenue NW, Washington, DC 20551, (202)
974-7052, or <a href="/cdn-cgi/l/email-protection#f49e9b9c9ada96da929b86969187b4928696da939b82"><span class="__cf_email__" data-cfemail="b1dbded9df9fd39fd7dec3d3d4c2f1d7c3d39fd6dec7">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 243, 244,
and 248).
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to aid in efforts to
protect and safeguard the premises, grounds, property, personnel, and
operations of the Board and to ensure and maintain the health and
safety of Board employees, contractors, and other individuals who work
for the Board in response to a public health emergency, such as a
pandemic or disaster, or other health and safety concerns.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present Board employees, contractors, and other
individuals who work for the Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains information collected about Board employees,
contractors, and other individuals who work for the Board in response
to a public health emergency, such as a pandemic or disaster, or other
health and safety concerns. The information collected about these
individuals may include but is not limited to:
(a) Biographical and personal information, such as name, contact
information, whether the individual is in a high-risk category or has a
household member, relative, or close associate that is in a high-risk
category, and dates and locations of recent travel;
(b) Health information including, but not limited to, medical
symptoms, temperature checks, expected or confirmed test results,
potential or actual exposure to a communicable disease or hazardous
agent or material, immunization and vaccination information or records,
and other relevant medical information and history;
(c) Information necessary to conduct contact tracing that includes,
but is not limited to, the dates and times the individual was on-site
at Board facilities, the locations the individual accessed (e.g.,
office and cubicle number), and whether they may have potentially come
into close contact with individuals who have probable or confirmed
diagnoses of communicable diseases or exposures to hazardous agents or
materials; and
(d) Attestations and proof of vaccination status as well as
information relating to requests to be exempt from a vaccination
requirement, including the basis for the request, medical information
related to the request, and all information related to the Board's
response to the request.
RECORD SOURCE CATEGORIES:
Information is generally provided by the individual to whom the
record pertains, the individual's medical provider, or other system or
entity that may retain relevant medical information such as a state
vaccination registry or commercial entity that maintains medical or
vaccination information. Information is also collected from security
systems monitoring access to Board facilities or events, such as video
surveillance and turnstiles, human resources systems, emergency
notification systems, and federal, state, and local agencies assisting
with the response to a public health emergency or similar health and
safety concerns. Information may also be collected from companies
responsible for managing the Board's leased office or event spaces or
from third parties in the course of the Board's contact tracing
activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, B, C, D, F, G, H, I, and J apply to this
system. These general routine uses are located at <a href="https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf">https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf</a> and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018). In addition, records may also
be disclosed:
(a) To federal agencies such as the U.S. Department of Health and
Human Services, state and local health departments, and other public
health or cooperating medical authorities in connection with program
activities and related collaborative efforts to deal more effectively
with exposures to communicable diseases and other health hazards, and
to satisfy mandatory reporting requirements when applicable.
(b) To appropriate federal, state, local, tribal, foreign
governmental agencies or multilateral governmental organizations, or
Federal Reserve Banks, to the extent permitted by law, and in
consultation with legal counsel, for the purpose of protecting the
interests of a Board employee, contractor, or other individual,
including to assist such agencies or organizations in preventing
exposure to or transmission of a communicable disease or to combat
other significant public health threats.
(c) To any individual when necessary to trace suspected or
confirmed
[[Page 61223]]
exposures to communicable diseases or hazardous agents or materials
that are the subject of a public health emergency or similar health and
safety concerns at Board facilities, Board events, or elsewhere during
the conduct of official Board business and to notify exposed
individuals.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in locked file cabinets
with access limited to staff with a need to know. Electronic records
are stored on a secure server with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name or other identifying aspects.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The retention for these records is currently under review. Until
review is completed, the records in the system will not be destroyed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are secured by lock and key and electronic files are
stored on secure servers. The system has the ability to track
individual user actions within the system. The audit and accountability
controls are based on NIST and Board standards which, in turn, are
based on applicable laws and regulations. The controls assist in
detecting security violations and performance or other issues in the
system. Access to the system is restricted to authorized users who
require access for official business purposes. Users are classified
into different roles and common access and usage rights are established
for each role. User roles are used to delineate between the different
types of access requirements such that users are restricted to data
that is required in the performance of their duties. Periodic
assessments and reviews are conducted to determine whether users still
require access, have the appropriate role, and whether there have been
any unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) Contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically through
the Board's FOIA ``Electronic Request Form'' located here: <a href="https://www.federalreserve.gov/secure/forms/efoiaform.aspx">https://www.federalreserve.gov/secure/forms/efoiaform.aspx</a>.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) Provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY: None.
Board of Governors of the Federal Reserve System, November 1,
2021.
Ann E. Misback,
Secretary of the Board.
[FR Doc. 2021-24159 Filed 11-4-21; 8:45 am]
BILLING CODE P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.