Notice2021-23804
Agency Information Collection Activities: Announcement of Board Approval Under Delegated Authority and Submission to OMB
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
November 4, 2021
Effective
December 6, 2021
Issuing agencies
Federal Reserve System
Abstract
The Board of Governors of the Federal Reserve System (Board) is adopting a proposal to extend for three years, with revision, FR 27--New Hire Information Collection.
Full Text
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<title>Federal Register, Volume 86 Issue 211 (Thursday, November 4, 2021)</title>
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[Federal Register Volume 86, Number 211 (Thursday, November 4, 2021)]
[Notices]
[Pages 60821-60822]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-23804]
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FEDERAL RESERVE SYSTEM
Agency Information Collection Activities: Announcement of Board
Approval Under Delegated Authority and Submission to OMB
AGENCY: Board of Governors of the Federal Reserve System.
SUMMARY: The Board of Governors of the Federal Reserve System (Board)
is adopting a proposal to extend for three years, with revision, FR
27--New Hire Information Collection.
DATES: The revisions are effective December 6, 2021.
FOR FURTHER INFORMATION CONTACT:
Federal Reserve Board Clearance Officer--Nuha Elmaghrabi--Office of
the Chief Data Officer, Board of Governors of the Federal Reserve
System, Washington, DC 20551, (202) 452-3829.
Office of Management and Budget (OMB) Desk Officer for the Federal
Reserve Board, Office of Information and Regulatory Affairs, Office of
Management and Budget, New Executive Office Building, Room 10235, 725
17th Street NW, Washington, DC 20503, or by fax to (202) 395-6974.
SUPPLEMENTARY INFORMATION: On June 15, 1984, OMB delegated to the Board
authority under the Paperwork Reduction Act (PRA) to approve and assign
OMB control numbers to collections of information conducted or
sponsored by the Board. Board-approved collections of information are
incorporated into the official OMB inventory of currently approved
collections of information. The OMB inventory, as well as copies of the
PRA Submission, supporting statements, and approved collection of
information instrument(s) are available at <a href="https://www.reginfo.gov/public/do/PRAMain">https://www.reginfo.gov/public/do/PRAMain</a>. These documents are also available on the Federal
Reserve Board's public website at <a href="https://www.federalreserve.gov/apps/reportforms/review.aspx">https://www.federalreserve.gov/apps/reportforms/review.aspx</a> or may be requested from the agency clearance
officer, whose name appears above.
Final Approval Under OMB Delegated Authority of the Extension for Three
Years, With Revision, of the Following Information Collection
Report title: New Hire Information Collection.
Agency form number: FR 27.
OMB control number: 7100-0375.
Effective Date of Revisions: December 6, 2021.
Frequency: As needed.
Respondents: The FR 27 panel comprises individuals who are new
hires to the Board but have not yet become employees.
Estimated number of respondents: Regular hire: 312; intern hire:
122; federal transfer: 10.
Estimated average hours per response: Regular hire: 1; intern hire:
0.75; federal transfer: 1.08.
Estimated annual burden hours: Regular hire: 312; intern hire: 92;
federal transfer: 11.
General description of report: This information collection provides
for the electronic collection of certain personnel information from new
hires using a secure web-based portal, the ``New Hire Portal,'' before
the first day of employment of a new hire. As part of the onboarding
process for new hires, a Human Resources professional at the Board
identifies the necessary information that must be collected from the
new hire, which is dependent upon whether the person will be starting
as a full- or part-time employee, including a Governor or Board officer
(Regular Hire) or starting as an intern (Intern Hire), or whether the
Regular Employee is transferring from another federal agency (Federal
Transfer). The new hire is then sent an email asking him or her to
provide the information described below through the New Hire Portal
prior to their official start date.
The New Hire Portal is broken out into different sections and each
section corresponds to the hardcopy forms that new employees previously
filled out and provide to the Board during or after the first day of
new employee orientation (NEO). Thus, the information collection
involves a new hire electronically providing this personnel information
and filling out the applicable sections of the New Hire Portal before
their first day of orientation. The sections of the portal that each
new hire is asked to complete electronically depends upon the type of
position that the new hire has been offered at the Board.
Legal authorization and confidentiality: The New Hire Information
Collection is authorized pursuant to sections 10(3), 10(4), 11(l), and
11(q) of the Federal Reserve Act, which provide the Board broad
authority over employment of staff and security of its building.\1\ In
addition, Executive Order 9397 (Nov. 22, 1943) authorizes Federal
agencies to use an individual's social security number to identify
individuals in agency records.
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\1\ 12 U.S.C. 243, 244, 248(l), and 248(q).
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Providing information collected as part of the New Hire Information
Collection is voluntary. However, if certain information requested as
part of the New Hire Information Collection is not provided by the new
hire, the hiring process cannot be completed.\2\
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\2\ The voluntary provision of the following information is
optional and is not required to complete the hiring process:
Education information (e.g., name of educational institution, major,
degree, year of graduation), race, ethnicity, and the identity of
and relationship to any relatives who are also employed at the
Board. Although a new hire is required to provide the name and
contact information of one ``primary'' emergency contact, providing
a ``second'' emergency contact is optional and is not required to
complete the hiring process. A new hire can also voluntarily provide
an alternative mailing address, if it is different from his or her
current address. Lastly, although not required to complete the
hiring process, information on dependents is required to obtain
certain benefits (such as continuing health insurance benefits for
the child or spouse of a new employee who is transferring from
another federal agency).
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[[Page 60822]]
Generally, information collected as part of the New Hire
Information Collection may be kept confidential from the public under
exemption 6 of the Freedom of Information Act (FOIA), which protects
information that ``would constitute a clearly unwarranted invasion of
personal privacy.'' \3\ However, the release of information such as the
educational history of the new hire or the start date of employment
would not likely constitute a clearly unwarranted invasion of personal
privacy and may be disclosed under the FOIA.
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\3\ 5 U.S.C. 552(b)(6).
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Determinations regarding disclosure to third parties of any
confidential portions of the information collection that are considered
exempt under the FOIA will be made in accordance with the Privacy
Act.\4\ Relevant Privacy Act statements are provided when a respondent
logs in to the portal and before the respondent is asked to provide any
information. The Board may make disclosures in accordance with the
Privacy Act's routine use disclosure provision, which permits the
disclosure of a record for a purpose which is compatible with the
purpose for which the record was collected.\5\
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\4\ 5 U.S.C. 552a(b).
\5\ 5 U.S.C. 552a(a)(7) and (b)(3)).
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Such routine uses are listed in specific systems of records
notices, which apply to this information collection and which can be
found in: (1) The System of Records Notice for BGFRS-1, FRB-Recruiting
and Placement Records, located at: <a href="https://www.federalreserve.gov/files/BGFRS-1-recruiting-and-placement-records.pdf">https://www.federalreserve.gov/files/BGFRS-1-recruiting-and-placement-records.pdf</a>; (2) the System of
Records Notice for BGFRS-4, FRB-General Personnel Records, located at:
<a href="https://www.federalreserve.gov/files/BGFRS-4-general-personnel-records.pdf">https://www.federalreserve.gov/files/BGFRS-4-general-personnel-records.pdf</a>; (3) the System of Records Notice for BGFRS-7, FRB--Payroll
and Leave Records, located at: <a href="https://www.federalreserve.gov/files/BGFRS-7-payroll-and-leave-records.pdf">https://www.federalreserve.gov/files/BGFRS-7-payroll-and-leave-records.pdf</a>; (4) the System of Records Notice
for BGFRS-24, FRB--EEO General Files, located at: <a href="https://www.federalreserve.gov/files/BGFRS-24-eeo-general-files.pdf">https://www.federalreserve.gov/files/BGFRS-24-eeo-general-files.pdf</a>; and/or (5)
the System of Records Notice for BGFRS-34, FRB-ESS Staff Identification
Card File, located at: <a href="https://www.federalreserve.gov/files/BGFRS-34-ess-staff-identification-card-file.pdf">https://www.federalreserve.gov/files/BGFRS-34-ess-staff-identification-card-file.pdf</a>.
Current actions: On May 25, 2021, the Board published a notice in
the Federal Register (86 FR 28107) requesting public comment for 60
days on the extension with revision, of the New Hire Information
Collection (FR 27). The revisions remove certain fields from the
information collected on this form regarding direct deposits. The
comment period for this notice expired on July 26, 2021.The Board did
not receive any comments. The revisions will be implemented as
proposed.
Board of Governors of the Federal Reserve System, October 27,
2021.
Michele Taylor Fennell,
Deputy Associate Secretary of the Board.
[FR Doc. 2021-23804 Filed 11-3-21; 8:45 am]
BILLING CODE 6210-01-P
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</html>Indexed from Federal Register on November 4, 2021.
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