Submission for OMB Review; Placement and Transfer of Unaccompanied Children Into ORR Care Provider Facilities (0970-0554)

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Published

October 8, 2021

Issuing agencies

Health and Human Services DepartmentChildren and Families Administration

Abstract

The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is inviting public comments on revisions to an approved information collection. The request consists of several forms that allow the Unaccompanied Children (UC) Program to place UC referred to ORR by federal agencies into care provider facilities and to transfer UC within the ORR care provider network.

Full Text

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<title>Federal Register, Volume 86 Issue 193 (Friday, October 8, 2021)</title>
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[Federal Register Volume 86, Number 193 (Friday, October 8, 2021)]
[Notices]
[Pages 56269-56272]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-21999]

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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families

Submission for OMB Review; Placement and Transfer of
Unaccompanied Children Into ORR Care Provider Facilities (0970-0554)

AGENCY: Office of Refugee Resettlement, Administration for Children and
Families, Department of Health and Human Services.

ACTION: Request for public comment.

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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services (HHS), is inviting public comments on revisions to an approved
information collection. The request consists of several forms that
allow the Unaccompanied Children (UC) Program to place UC referred to
ORR by federal agencies into care provider facilities and to transfer
UC within the ORR care provider network.

DATES: Comments due within 30 days of publication. OMB must make a
decision about the collection of information between 30 and 60 days
after publication of this document in the Federal Register. Therefore,
a comment is best assured of having its full effect if OMB receives it
within 30 days of publication.

ADDRESSES: Written comments and recommendations for the proposed
information collection should be sent within 30 days of publication of
this notice to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this particular
information collection by selecting ``Currently under 30-day Review--
Open for Public Comments'' or by using the search function.

SUPPLEMENTARY INFORMATION:
Description: ORR received several comments on this information
collection in response to the Federal Register Notice published on
January 19, 2021, (86 FR 5196) and has provided responses to those
comments in its final submission to OMB. UC Path is critical to program
operations and it is important that rollout of the new system not be
delayed. Therefore, the below description details what will be included
in the initial launch of the UC Path case management system and
revisions based on public comments will be made after initial launch.
ORR plans to conduct a deliberative review of commenters' suggestions
and concerns and submit a request for revisions to this information
collection request in January 2022. The upcoming information collection
request will also include revisions based on feedback from UC Path
system users (i.e., ORR grantee, contractor, and federal staff).
A. ORR plans to revise all 13 instruments currently approved under
OMB #0970-0554, all of which will be incorporated into ORR's new case
management system, UC Path. Five of the instruments contain revisions
to the formatting, organization, or wording of field labels with no
changes to the content. The remaining eight instruments contain changes
in content. In addition, ORR plans to add four new instruments to this
collection that will also be incorporated into UC Path. Finally, ORR
plans to replace the term ``unaccompanied alien child (UAC)'' with
``unaccompanied child (UC)''

[[Page 56270]]

throughout the instruments in this collection.
1. Placement Authorization (Form P-1): This instrument is used by
ORR to authorize a care provider to provide care and services to UC
placed in their facility. Care providers sign the instrument to
acknowledge certain responsibilities related to the care of the UC. ORR
revised the formatting, but no changes were made to the content. The
average burden minutes per response was increased from 1 to 5 minutes.
2. Authorization for Medical, Dental, and Mental Health Care (Form
P-2): This instrument is used by ORR to authorize a care provider to
provide medical, dental, and mental health care services to UC placed
in their facility. Care providers sign the instrument to acknowledge
certain responsibilities related to the care of the UC. ORR revised the
formatting, but no changes were made to the content. The average burden
minutes per response was increased from 1 to 5 minutes.
3. Notice of Placement in a Restrictive Setting (Form P-4/4s): This
instrument is used by care providers to document and inform UC of the
reason they have been placed in a restrictive setting. ORR revised the
formatting, but no changes were made to the content.
4. Long Term Foster Care Placement Memo (Form P-5): This instrument
is used by care providers to ensure placement in a foster home that
meets the UC's needs and continuity of services. ORR revised the
formatting and the order in which the fields appear. ORR added two new
questions asking respondents to (1) describe any specials skills or
training of the foster family or group home, and (2) provide any
further available information and/or considerations about the time line
for physical transfer of the minor.
5. UC Referral (formerly titled Intakes Placement Checklist and Add
New UC) (Form P-7): This instrument is used by federal agencies to
refer UC to ORR custody and by ORR Intakes staff to place UC in an ORR
care provider facility. It also contains a checklist that is used by
ORR Intakes staff to determine whether initial placement in a
restrictive setting is appropriate for a UC. ORR combined two of its
current instruments, Intakes Placement Checklist and Add New UC, into
one instrument. The average burden minutes per response was increased
from 15 to 60 minutes, plus an additional 30 minutes if the placement
checklist must be completed. In addition, ORR made the following
revisions:
[cir] Moved the ``Immigration Status at Referral'' field to the UC
Profile instrument.
[cir] Created a new ``Parent/Legal Guardian Separation'' section.
This section contains five fields, and replaces the single question on
the current version of the Add New UC instrument.
[cir] Created a new ``MPP Information'' section to capture
information about enrollment in the Migrant Protection Protocol (MPP)
program. This section contains two fields.
[cir] Moved the field ``Related to Other UC(s)?'' to the UC Profile
instrument.
[cir] Moved fields related to family groups to the UC Profile and
Family Group Entity instruments.
[cir] Added the following fields to the ``Apprehension and Referral
Information'' section: ``Referring Sector Name,'' ``POC Primary
Email,'' ``POC Secondary Email,'' and ``Referring Sector Code.''
[cir] Moved fields in the ``Parent/Relative Information'' section
to the UC Profile instrument.
[cir] Renamed the ``Notes'' field in the ``Referral Notes'' section
to ``Apprehension/Journey Notes'' and added a new field, ``Referral
Cancellation Reason.''
[cir] Renamed the ``ORR Placement Information'' section to
``Placement Request'' and added the following fields: ``Required
Placement Request,'' ``Placement Requested Date/Time,'' ``Program/
Facility,'' ``Not Accepted Reason,'' ``Placement Decision Date/Time,''
``Placement Notes,'' and ``Override Stop Placement Reason.''
[cir] Added a new section titled ``Special Placement Request'' that
contains the fields found in the ``Placement Determination'' section of
the current version of the Intakes Placement Checklist.
[cir] Created a new ``Criminal Information'' section. This section
contains nine fields, and replaces the two questions on criminal
charges and acting as a footguide on the current version of the Add New
UC instrument.
[cir] A new section titled ``Criminal Charges'' as added to capture
more detailed information if the UC has any criminal charges, which
contains nine fields.
[cir] A new ``Detention Facilities'' section as created to capture
more detailed information if the UC was ever held in a detention
facility. This section contains nine fields.
[cir] Added a new ``Documents'' section where documents related
directly to the UC's referral may be uploaded.
[cir] Added a new ``Entry Team'' section in which read and/or write
access can be granted to individuals who need access privileges to the
record, but do not typically need such privileges for a referral
record.
[cir] Revised the Intakes Placement Checklist as follows:
[ssquf] Reorganized the checklist into distinct sections for staff
secure and secure placement criteria.
[ssquf] Removed ``UC will be turning 18 year of age in the next
month'' as an escape risk criteria.
[ssquf] Removed the ``Danger to Self'' section.
[ssquf] Revised the lists of criminal offenses in both the staff
secure and secure sections.
[cir] Added a new ``Initial Health Information'' section to capture
more detailed information about the UC's health. This section contains
31 fields.
6. Care Provider Checklist for Transfers to Influx Care Facilities
(Form P-8): This instrument is used by care providers to ensure that
all criteria for transfer of a UC to an influx care facility have been
met. ORR revised the formatting and reworded some field labels, but no
changes were made to the content.
7. Medical Checklist for Non-Influx Transfers (Form P-9A): This
instrument is used by care providers to ensure that UC are medically
cleared for transfer within the ORR care provider network, excluding
transfer to an influx care facility. ORR revised the formatting and
reworded the questions. In addition, ORR removed the question asking if
the child is free of all medical conditions requiring specialist care.
8. Medical Checklist for Transfers to Influx Care Facilities (Form
P-9B): This instrument is used by care providers to ensure that UC are
medically cleared for transfer to an influx care facility. ORR revised
the formatting and instructions, reworded most questions, and clarified
which questions are only applicable to influx care facilities located
on Department of Defense sites. ORR also added four new questions that
ask about sexually transmitted disease, injection drug use, allergies,
and the completion of lab and diagnosis field in UC Path.
9. Transfer Request (Form P-10A): This instrument is used by care
provider facilities, ORR contractor staff, and ORR federal staff to
process recommendations and decisions for transfer of a UC within the
ORR care provider network for non-influx transfers. ORR revised the
formatting and reworded many of the section titles and fields. In
addition, ORR made the following revisions to this instrument:
[cir] In the ``Transfer Request'' section, ORR removed the field
``Requested Date'' and added the following fields: ``Status,''
``Transfer Type,'' ``High Priority,'' ``Transfer Cancellation Reason,''
``Case Coordinator,'' and ``Legal Eligibility.''

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[cir] Added the following fields to the ``Case Coordinator
Recommendation'' section: ``Pending Information,'' ``FFS Authorized to
Proceed,'' and ``Add to Waitlist?''
[cir] Moved fields related to the UC's attorney of record from the
``Reason for Transfer Request'' section to the ``Casefile Summaries''
section.
[cir] Added a new ``Transfer Designation'' section containing three
fields.
[cir] Added a ``Remand for Further Information'' to the ``ORR
Decision'' section.
[cir] Removed the ``Transfer Packet'' section.
[cir] Added the following fields to the ``COA-COV'' section:
``Specify UC Special Needs'' and ``Other Change Venue Cause.''
[cir] Added a new ``Entry Team'' section in which read and/or write
access can be granted to individuals who need access privileges to the
record, but do not typically need such privileges for a referral
record.
[cir] Added a new ``Documents'' sections where documents related
directly to the UC's transfer may be uploaded.
[cir] Added a new ``Program Referrals'' section in which care
providers can search for programs that fit the UC's transfer criteria
and make referrals.
10. Influx Transfer Request (Form P-10B): This instrument is used
by care provider facilities and ORR federal staff to process
recommendations and decisions for transfers to an influx care facility.
This is a new instrument that ORR plans to add to this collection.
11. Transfer Summary and Tracking (formerly titled Transfer Request
and Tracking Form) (Form P-11): This instrument is used by care
providers to track the physical transfer of the UC and their
belongings. ORR revised the formatting and reworded some of the fields.
ORR also removed the field ``FINS Number'' and added the fields
``Gender'' and ``Gender Other.''
12. Program Entity (formerly titled UC Portal Capacity Report)
(Form P-12): This instrument is used by care providers and ORR to track
certain information related to care provider programs, such as
location, contact information, bed capacity, state licensure, grant
information, monitoring, and program census. ORR greatly expanded this
instrument to track multiple types of information related to care
provider programs. The average burden minutes per response was
increased from 5 to 30 minutes. In addition to bed capacity, this
instrument contains the following information:
[cir] An overview of the program that includes name, status, parent
entity, type, address, region, and acceptable placement types;
[cir] Various program points of contact;
[cir] Stakeholder information (child advocate program, legal
service provider, field office juvenile coordinator);
[cir] Information related to the program's state licensing agency
and licensing status;
[cir] Information related to the program's Administration for
Children and Families grant;
[cir] Fields tracking the reason and dates of stop placements, if
applicable;
[cir] Information related to the program's ORR monitoring schedule;
[cir] Sections that list all events and incident reports created
for the program (cleared as separate instruments in OMB #0970-0547);
[cir] Census information and the ability to initiate prescreening
for transfers to influx care facilities (cleared as Influx Transfer
Manual and Prescreen Review in this collection);
[cir] An area to add individuals to the program's team (e.g.,
assigned Federal Field Specialist, Project Officer);
[cir] An area to upload documents related to the facility and its
operations and/or compliance; and
[cir] An auto-populated capacity dashboard to track available beds.
13. UC Profile (formerly titled Add New UC) (Form P-13): This
instrument is used by referring federal agencies and care providers to
create a profile for a UC from which all information related to their
case can be accessed. Previously, the purpose of this instrument was to
(1) create an initial profile and (2) receive/process referrals. The
function of receiving/processing referrals and the related fields from
the Add New UC instrument were moved to the UC Referral instrument, as
noted above in the description of changes for UC Referral. The function
of creating an initial profile in the system and related fields
containing basic UC information remain with this instrument. However,
the purpose of this instrument has been expanded. It now acts as a hub
where users can assess all records related to a UC's case. Most of the
records accessible from the UC Profile are being cleared as separate
instruments, either in this or another one of ORR's information
collections. The sections being cleared under this instrument are as
follows: Profile Information, Program Designation, Legal--Immigration,
Legal--Administrative, System Information, Apprehended Relationships,
Other Relationships, Adult Contact Relationships, Entity Team, and
Documents. The average burden minutes per response was increased from
15 to 45 minutes.
14. ORR Transfer Notice--Notice of Transfer to ICE Chief Counsel--
Change of Address/Change of Venue (Form P-14): This instrument is used
by care providers to notify the Department of Homeland Security (DHS)
of the transfer of a UC within the ORR care provider network so that
DHS may file a Motion for Change of Venue and/or Change of Address with
the Executive Office for Immigration Review to ensure the UC's
immigration case is transferred to the local immigration court, if
applicable. ORR revised the formatting, but no changes were made to the
content.
15. Family Group Entity (Form P-15): This instrument is used by the
ORR Intakes Team to associate UCs who are members of the same family
with each other. This is a new instrument that ORR plans to add to this
collection.
16. Influx Transfer Manifest (Form P-16): This instrument is used
by designated care provider staff and ORR staff to plan, track, and
notify stakeholders of group transfers to an influx care facility. This
is a new instrument that ORR plans to add to this collection.
17. Influx Transfer Manual and Prescreen Review (Form P-17): This
instrument is used by designated care provider staff to evaluate each
UC's eligibility to be transferred to an influx care facility. Care
provider staff review and update information on daily during times of
influx. This is a new instrument that ORR plans to add to this
collection.
B. ORR plans to remove the term ``alien'' from the title of this
information collection and revise it to read ``Placement and Transfer
of Unaccompanied Children into ORR Care Provider Facilities.''
C. ORR intends to conduct a phased rollout of the UC Path system.
Beginning fall 2021, ORR plans to roll the UC Path system out to a
small group of care provider programs. ORR will gradually expand use of
the system to other programs and expects all care provider programs
will be using UC Path by spring 2022. To ensure continuity of
operations, care provider programs will need the ability to continue
using instruments in the UC Portal system while they are waiting to
transition over to the UC Path system. Therefore, ORR proposes
continued use of the following UC Portal (ORR's current case management
system) instruments, concurrently with the UC Path versions of the same
instruments, until all care provider programs are using UC Path.

[[Page 56272]]

1. Placement Authorization (Form P-1)
2. Authorization for Medical, Dental, and Mental Health Care (Form P-2)
3. Intakes Placement Checklist
4. Transfer Request (Form P-10A)
5. Transfer Summary and Tracking (formerly titled Transfer Request and
Tracking Form) (Form P-11)
6. UC Portal Capacity Report (Form P-12)
7. Add New UC (Form P-13)
8. ORR Transfer Notification--Notice of Transfer to Immigration and
Customs Enforcement's (ICE) Chief Counsel--Change of Address/Change of
Venue (Form P-14)

Respondents: ORR grantee and contractor staff, other federal
agencies.

Annual Burden Estimates
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Annual number
Annual number of responses Average burden Annual total
Instrument of per minutes per burden hours
respondents respondent response
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Placement Authorization (Form P-1).............. 216 278 5 5,004
Authorization for Medical, Dental, and Mental 216 278 5 5,004
Health Care (Form P-2).........................
Notice of Placement in a Restrictive Setting 15 34 20 170
(Form P-4/4s)..................................
Long Term Foster Care Placement Memo (Form P-5). 30 3 15 23
UC Referral (Form P-7).......................... 16 3,250 60 52,000
UC Referral--Intakes Placement Checklist (Form P- 16 9 30 72
7).............................................
Care Provider Checklist for Transfers to Influx 216 10 15 540
Care Facilities (Form P-8).....................
Medical Checklist for Transfers (Form P-9A)..... 216 27 5 486
Medical Checklist for Influx Transfers (Form P- 216 63 10 2,268
9B)............................................
Transfer Request (Form P-10A)--Grantee Case 216 37 25 3,330
Manager........................................
Transfer Request (Form P-10A)--Contractor Case 250 37 20 3,083
Coordinator....................................
Influx Transfer Request (Form P-10B)............ 216 63 25 5,670
Transfer Summary and Tracking (Form P-11)....... 216 37 10 1,332
Program Entity (Form P-12)...................... 216 12 30 1,296
UC Profile (Form P-13).......................... 216 241 45 39,042
ORR Transfer Notification--ORR Notification to 216 37 10 1,332
ICE Chief Counsel of Transfer of UC and Request
to Change Address/Venue (Form P-14)............
Family Group Entity (Form P-15)................. 16 188 5 251
Influx Transfer Manifest (Form P-16)............ 3 12 20 12
Influx Transfer Manual and Prescreen Criteria 216 43,333 30 4,679,964
Review (Form P-17).............................
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Estimated Annual Burden Hours Total......... .............. .............. .............. 4,800,879
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Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).

Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-21999 Filed 10-7-21; 8:45 am]
BILLING CODE 4184-45-P

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