Notice2021-20260
Agency Information Collection Activities; Proposed eCollection eComments Requested; Extension of a Currently Approved Collection: National Corrections Reporting Program
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
September 20, 2021
Issuing agencies
Justice Department
Abstract
The Department of Justice (DOJ), Office of Justice Programs, Bureau of Justice Statistics, will be submitting the following information collection request to the Office of Management and Budget (OMB) for review and approval in accordance with the Paperwork Reduction Act of 1995.
Full Text
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<title>Federal Register, Volume 86 Issue 179 (Monday, September 20, 2021)</title>
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[Federal Register Volume 86, Number 179 (Monday, September 20, 2021)]
[Notices]
[Pages 52207-52209]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-20260]
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DEPARTMENT OF JUSTICE
[OMB Number 1121-0065]
Agency Information Collection Activities; Proposed eCollection
eComments Requested; Extension of a Currently Approved Collection:
National Corrections Reporting Program
AGENCY: Office of Justice Programs, Department of Justice.
ACTION: 30-Day notice.
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SUMMARY: The Department of Justice (DOJ), Office of Justice Programs,
Bureau of Justice Statistics, will be submitting the following
information
[[Page 52208]]
collection request to the Office of Management and Budget (OMB) for
review and approval in accordance with the Paperwork Reduction Act of
1995.
DATES: The Department of Justice encourages public comment and will
accept input until October 20, 2021.
FOR FURTHER INFORMATION CONTACT: If you have additional comments
especially on the estimated public burden or associated response time,
suggestions, or need a copy of the proposed information collection
instrument with instructions or additional information, please contact
Danielle Kaeble, Statistician, Bureau of Justice Statistics, 810
Seventh Street NW, Washington, DC 20531 (email:
<a href="/cdn-cgi/l/email-protection#561237383f333a3a33781d3733343a3316232532393c78313920"><span class="__cf_email__" data-cfemail="b9fdd8d7d0dcd5d5dc97f2d8dcdbd5dcf9cccaddd6d397ded6cf">[email protected]</span></a>; telephone: 202-598-1024).
SUPPLEMENTARY INFORMATION: Written comments and suggestions from the
public and affected agencies concerning the proposed collection of
information are encouraged. Your comments should address one or more of
the following four points:
--Evaluate whether the proposed collection of information is necessary
for the proper performance of the functions of the Bureau of Justice
Statistics, including whether the information will have practical
utility;
--Evaluate the accuracy of the agency's estimate of the burden of the
proposed collection of information, including the validity of the
methodology and assumptions used;
--Evaluate whether and if so how the quality, utility, and clarity of
the information to be collected can be enhanced; and
--Minimize the burden of the collection of information on those who are
to respond, including through the use of appropriate automated,
electronic, mechanical, or other technological collection techniques or
other forms of information technology, e.g., permitting electronic
submission of responses.
Overview of This Information Collection
(1) Type of Information Collection: Extension of a Currently
Approved Collection.
(2) The Title of the Form/Collection: National Corrections
Reporting Program. The collection includes the following parts:
Prisoner Admission Report, Prisoner Release Report, Prisoners in
Custody at Year-end Report, Post-Custody Community Supervision Entry
Report, Post-Custody Community Supervision Exit Report.
(3) The agency form number, if any, and the applicable component of
the Department sponsoring the collection: Form number(s): NCRP-1A,
NCRP-1B, NCRP-1D, NCRP-1E, NCRP-1F. The applicable component within the
Department of Justice is the Bureau of Justice Statistics (Corrections
Unit), in the Office of Justice Programs.
(4) Affected public who will be asked or required to respond, as
well as a brief abstract: Primary: 50 state departments of corrections
(DOCs) and 7 parole supervising agencies (in six states and the
District of Columbia). The National Corrections Reporting Program
(NCRP) is the only national data collection furnishing annual
individual-level information for state prisoners at five points in the
incarceration process: Prison admission, prison release, annual year-
end prison custody census, entry to post-custody community corrections
supervision, and exits from post-custody community corrections
supervision. BJS, the U.S. Congress, researchers, and criminal justice
practitioners use these data to describe annual movements of adult
offenders through state correctional systems, as well as to examine
long-term trends in time served in prison, demographic and offense
characteristics of inmates, sentencing practices in the states that
submit data, transitions between incarceration and community
corrections, and recidivism. Providers of the data are personnel in the
states' Departments of Corrections and Parole, and all data are
submitted on a voluntary basis. The NCRP collects the following
administrative data on each inmate in participating states' custody:
<bullet> County of sentencing
<bullet> State and federal inmate identification numbers
<bullet> Dates of: Birth, prison admission, prison release, projected
prison release, mandatory prison release, eligibility hearing for post-
custody community corrections supervision, post-custody community
corrections supervision entry, post-custody community corrections
supervision exit
<bullet> First, middle, and last names
<bullet> Demographic information: Sex, race, Hispanic origin, education
level, prior military service, date and type of last discharge from
military
<bullet> Offense type and number of counts per inmate for a maximum of
three convicted offenses per inmate
<bullet> Total sentence length imposed
<bullet> Type of facility where inmate is serving sentence (for year-
end custody census records only, the name of the facility is also
requested)
<bullet> Type of prison admission
<bullet> Type of prison release
<bullet> Location of post-custody community supervision exit or post-
custody community supervision office (post-custody community
supervision records only)
<bullet> Social security number
<bullet> Address of last residence prior to incarceration
<bullet> Prison security level at which the inmate is held
BJS is not proposing making additions or deletions from the
previously approved collection.
BJS uses the information gathered in NCRP in published reports and
statistics. The reports will be made available to the U.S. Congress,
Executive Office of the President, practitioners, researchers,
students, the media, others interested in criminal justice statistics,
and the general public via the BJS website.
BJS received zero comments to its 60-day Federal Register Notice
(<a href="https://www.federalregister.gov/documents/2021/07/13/2021-14831/agency-information-collection-activities-proposed-ecollection-ecomments-requested-extension-of-a">https://www.federalregister.gov/documents/2021/07/13/2021-14831/agency-information-collection-activities-proposed-ecollection-ecomments-requested-extension-of-a</a>). Responses to these comments will
be included in the final clearance package submitted to OMB and
available at the NCRP page on <a href="http://www.reginfo.gov">www.reginfo.gov</a> (<a href="https://www.reginfo.gov/public/do/PRAOMBHistory?ombControlNumber=1121-0065">https://www.reginfo.gov/public/do/PRAOMBHistory?ombControlNumber=1121-0065</a>).
(5) An estimate of the total number of respondents and the amount
of time estimated for an average respondent to respond: BJS anticipates
57 respondents to NCRP by 2022: 50 state DOC respondents and seven
separate parole supervising agencies (in six states and the District of
Columbia). All 50 DOCs have recently submitted NCRP prison data, and 40
DOCs or parole boards have submitted PCCS data in the last four years.
Burden hours for prison records (NCRP-1A, NCRP-1B, NCRP-1D): All 50
DOCs have recently submitted NCRP prison data, so the average time
needed to continue providing prison data is expected to be 8 hours per
respondent for prisoner admissions and releases (NCRP-1A and NCRP-1B)
and 8 hours for data on persons in prison at year-end (NCRP-1D), based
on conversations with data providers during follow-up calls. The
average of 8 hours per respondent considers that some respondents need
just 2 hours to make a copy of a research database, while others may
need to do additional work, including modifying computer programs,
preparing input data, and documenting the record layout.
In 2022-2024, BJS expects to have all 50 DOCs providing NCRP prison
data.
[[Page 52209]]
The burden for provision of the NCRP data will remain at the 2021 level
of 14 hours per respondent due to the fact that the survey is not
changing for this approval, for a total of 700 hours annually for the
50 DOCs in 2022, 2023 and 2024.
Burden hours for PCCS records (NCRP-1E, NCRP-1F): There are
currently 40 jurisdictions submitting PCCS data (35 DOCs and 5 parole
supervising agencies), and BJS estimates that extraction and submission
of both the PCCS entries and exits takes an average of 8 hours per
jurisdiction. In 2022-2024, BJS hope to recruit an additional 5
jurisdictions to submit NCRP PCCS data. For those 40 supervising
agencies currently responding, provision of the PCCS data in 2022-2024
will total 320 hours (8 hours * 40 = 320 hours) annually. The total
estimate for submission of PCCS for new jurisdictions in 2022-2024 is
120 hours (24 hours * 5 = 120 hours). For new agencies, BJS assumes the
initial submission will take about three times longer than established
reporters to account for programming, questions, and submission. The
total amount of time for all PCCS submissions annually is 440 hours.
Burden hours for data review/follow-up consultations: Follow-up
consultations with respondents are usually necessary while processing
the data to obtain further information regarding the definition,
completeness and accuracy of their report. The duration of these
follow-up consultations will vary based on the number of record types
submitted, so BJS has estimated an average of 3 hours per jurisdiction
to cover all of the records (prison and/or PCCS) submitted. In 2022,
BJS anticipates that one of the two parole supervising agencies not
currently submitting PCCS data will begin to submit, so the number of
jurisdictions requiring follow-up consultations is 51 (50 DOCs
submitting at least the prison data, and one parole supervising agency
submitting only PCCS data). This yields a total of 153 hours of follow-
up consultation after submission. This total estimate of 153 hours for
data review/follow-up consultations remains the same for 2023 and 2024.
Total burden hours for submitting NCRP data: BJS anticipates that
the total annual burden for provision of all NCRP data across the
jurisdictions will participate in 2022-2024 is anticipated to be 1,293
hours (700 hours for prison records, 440 hours for PCCS records, and
153 hours for follow-up consultation), or 25 hours per respondent.
(6) An estimate of the total public burden (in hours) associated
with the collection: There are an estimated 1,293 total burden hours
associated with this collection in 2022, 2023, and 2024.
If additional information is required contact: Melody Braswell,
Department Clearance Officer, United States Department of Justice,
Justice Management Division, Policy and Planning Staff, Two
Constitution Square, 145 N Street NE, 3E.405B, Washington, DC 20530.
Dated: September 15, 2021.
Melody Braswell,
Department Clearance Officer for PRA, U.S. Department of Justice.
[FR Doc. 2021-20260 Filed 9-17-21; 8:45 am]
BILLING CODE 4410-18-P
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