Notice2021-19067
Privacy Act of 1974; Matching Program
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
September 2, 2021
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
In accordance with the Privacy Act of 1974, as amended, the Department of Health and Human Services, Administration for Children and Families, Office of Planning, Research, and Evaluation (HHS/ACF/ OPRE), is providing notice of a re-established matching program between the Department of Defense, Defense Manpower Data Center (DoD/DMDC) and State Public Assistance Agencies (SPAAs), "Verification of Continued Eligibility for Benefits Through the Public Assistance Reporting Information System (PARIS) Program." HHS/ACF/OPRE facilitates the matching program.
Full Text
<html>
<head>
<title>Federal Register, Volume 86 Issue 168 (Thursday, September 2, 2021)</title>
</head>
<body><pre>
[Federal Register Volume 86, Number 168 (Thursday, September 2, 2021)]
[Notices]
[Pages 49333-49334]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-19067]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Privacy Act of 1974; Matching Program
AGENCY: Administration for Children and Families, Department of Health
and Human Services.
ACTION: Notice of a re-established matching program.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Department of Health and Human Services, Administration for Children
and Families, Office of Planning, Research, and Evaluation (HHS/ACF/
OPRE), is providing notice of a re-established matching program between
the Department of Defense, Defense Manpower Data Center (DoD/DMDC) and
State Public Assistance Agencies (SPAAs), ``Verification of Continued
Eligibility for Benefits Through the Public Assistance Reporting
Information System (PARIS) Program.'' HHS/ACF/OPRE facilitates the
matching program.
DATES: The deadline for comments on this notice is October 4, 2021. The
re-established matching program will commence not sooner than 30 days
after publication of this notice, provided no comments are received
that warrant a change to this notice. The matching program will be
conducted for an initial term of 18 months (from approximately
September 30, 2021, through March 30, 2023) and within 3 months of
expiration may be renewed for 1 additional year if the parties make no
change to the matching program and certify that the program has been
conducted in compliance with the matching agreement.
ADDRESSES: Interested parties may submit written comments on this
notice, by mail or email, to the Director, Division of Data and
Improvement, HHS/ACF Office of Planning, Research, and Evaluation, 330
C Street SW, Washington, DC 20201, <a href="/cdn-cgi/l/email-protection#324253405b41725351541c5a5a411c555d44"><span class="__cf_email__" data-cfemail="f68697849f85b6979590d89e9e85d8919980">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: General questions about the matching
program may be submitted to Alicia Gumbs, HHS/ACF Office of Planning,
Research, and Evaluation, 330 C Street SW, Washington, DC 20201 (202)
690-8490, <a href="/cdn-cgi/l/email-protection#8afaebf8e3f9caebe9eca4e2e2f9a4ede5fc"><span class="__cf_email__" data-cfemail="334352415a40735250551d5b5b401d545c45">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5
U.S.C. 552a, subsection(e)(12)), provides certain protections for
individuals applying for and receiving Federal benefits. The law
governs the use of computer matching by Federal agencies when records
in a system of records (meaning, Federal agency records about
individuals retrieved by name or other personal identifier) are matched
with records of other Federal or non-Federal agencies. The Privacy Act
requires agencies involved in a matching program to:
1. Enter into a written agreement, which must be prepared in
accordance with the Privacy Act, approved by the Data Integrity Board
of each source and recipient Federal agency, provided to Congress and
the Office of Management and Budget (OMB), and made available to the
public, as required by 5 U.S.C. 552a(o), (u)(3)(A), and (u)(4).
2. Notify the individuals whose information will be used in the
matching program that the information they provide is subject to
verification through matching, as required by 5 U.S.C. 552a(o)(1)(D).
3. Verify match findings before suspending, terminating, reducing,
or making a final denial of an individual's benefits or payments or
taking other adverse action against the individual, as required by 5
U.S.C. 552a(p).
4. Report the matching program to Congress and the OMB, in advance
and annually, as required by 5 U.S.C. 552a(o) (2)(A)(i), (r), and
(u)(3)(D).
5. Publish advance notice of the matching program in the Federal
Register as required by 5 U.S.C. 552a(e)(12).
[[Page 49334]]
This matching program complies with these requirements.
Naomi Goldstein,
Deputy Assistant Secretary for Planning, Research, and Evaluation, ACF.
Participating Agencies
Department of Defense, Defense Manpower Data Center (DoD/DMDC) is
the source agency, and each State Public Assistance Agency (SPAA) is a
non-Federal agency. The Department of Health and Human Services,
Administration for Children and Families, Office of Planning, Research
and Evaluation (HHS/ACF/OPRE) facilitates the matching program and is
not a source or recipient of data used in the matching program.
Authority for Conducting the Matching Program
Sections 402, 1137, and 1903(r) of the Social Security Act (42
U.S.C. 602, 1320b-7, and 1396b(r)).
Purpose(s)
This matching program identifies individuals receiving both Federal
compensation (pay or pension benefits) and public assistance benefits
under Federal benefit programs administered by the states and verifies
public assistance clients' declarations of income circumstances.
Each participating State Public Assistance Agency (SPAA) will
provide the Department of Defense, Defense Manpower Data Center (DMDC)
with finder files containing identifying and other data about public
assistance applicants or recipients (clients), which DMDC will match
against DoD military and civilian pay files, military retired pay
files, and survivor pay files (Office of Personnel Management (OPM)
civilian retired and survivor pay files will not be used). DMDC will
return matched data to the SPAA, which the SPAA will use to verify
clients' continued eligibility to receive public assistance benefits
under HHS' Medicaid and Temporary Assistance for Needy Families (TANF)
programs and the Department of Agriculture's Supplemental Nutrition
Assistance Program (SNAP) and, if ineligible, to take such action as
may be authorized by law and regulation to ensure fair and equitable
treatment in the delivery of benefits attributable to funds provided by
the Federal Government. HHS will support each SPAA's efforts to
participate in the matching program by assisting with finalizing the
terms of the agreement and coordinating signatures on the agreement.
Categories of Individuals
The categories of individuals whose information is involved in the
matching program are:
<bullet> Individuals who apply for or receive public assistance
benefits under Federal programs administered by the states (i.e., under
Medicaid, TANF, and SNAP); and
<bullet> Individuals who receive compensation from the DoD (i.e.,
military, civilian, survivor, or retirement pay or pension benefits).
Categories of Records
The categories of records involved in the matching program are
public assistance client identifying information and Federal pay and
pension data.
A SPAA will provide the following data elements to DMDC about each
public assistance client:
<bullet> Client social security number (SSN), client last name,
first name, client date of birth, address, gender, marital status,
information regarding the specific public assistance benefit being
received, file date, state name, state optional data, client location
code, and case number.
DMDC will provide the SPAA with match results containing the
following data elements about any public assistance client who is
receiving compensation from DoD:
<bullet> SSN; state data; record type; file date; date of birth;
last name; first name; middle name; suffix name; sex; gross pay; unit
identification (ID) code (UIC); agency; pay plan; pay grade; pay step;
basic salary; state residence; Federal taxable wages; Federal tax
withheld; state taxable wages; state tax withheld; employee status
code; payroll office number; personnel office ID; pay basic code; pay
period end date (YYYYMMDD); disbursing date (YYYYMMDD); pay status;
category code; total base pay all drills; marital status code;
dependents quantity; off duty military code; welfare to work hire code;
city; state; zip; address lines 1, 2, 3, 4, 5 and 6; mailing address
effective; claim number; retired pay entitlement effective; comments 1,
2, 3 and 4; and member SSN.
System(s) of Records
The DoD data used in this matching program will be disclosed from
the following system of records, as authorized by routine use 16
published March 11, 2019: DMDC 01, titled ``Defense Manpower Data
Center Data Base,'' last published in full at 84 FR 6383 (Feb. 27,
2019), and modified at 84 FR 8698 (Mar. 11, 2019) and 84 FR 15605 (Apr.
16, 2019).
[FR Doc. 2021-19067 Filed 8-31-21; 11:15 am]
BILLING CODE 4184-79-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on September 2, 2021.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.