Notice2021-18660
Submission for OMB Review; Monitoring and Compliance for ORR Care Provider Facilities (0970-0564)
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
August 31, 2021
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is proposing to continue to collect information that will allow the Unaccompanied Children (UC) Program to monitor its care provider facilities for compliance with federal and state laws and regulations, licensing and accreditation standards, ORR policies and procedures, and child welfare standards. These information collections were originally approved under emergency approval for 6 months. This request is to continue data collection.
Full Text
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<title>Federal Register, Volume 86 Issue 166 (Tuesday, August 31, 2021)</title>
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[Federal Register Volume 86, Number 166 (Tuesday, August 31, 2021)]
[Notices]
[Pages 48707-48710]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-18660]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Submission for OMB Review; Monitoring and Compliance for ORR Care
Provider Facilities (0970-0564)
AGENCY: Office of Refugee Resettlement, Administration for Children and
Families, Department of Health and Human Services.
ACTION: Request for public comment.
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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services (HHS), is proposing to continue to collect information that
will allow the Unaccompanied Children (UC) Program to monitor its care
provider facilities for compliance with federal and state laws and
regulations, licensing and accreditation standards, ORR policies and
procedures, and child welfare standards. These information collections
were originally approved under emergency approval for 6 months. This
request is to continue data collection.
DATES: Comments due within 30 days of publication. OMB is required to
make a decision concerning the collection of information between 30 and
60 days after publication of this document in the Federal Register.
Therefore, a comment is best assured of having its full effect if OMB
receives it within 30 days of publication.
ADDRESSES: Written comments and recommendations for the proposed
information collection should be sent within 30 days of publication of
this notice to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this particular
information collection by selecting ``Currently under 30-day Review--
Open for Public Comments'' or by using the search function.
SUPPLEMENTARY INFORMATION:
Description: ORR received several comments on this information
collection in response to the Federal Register Notice published on
January 21, 2021, (86 FR 6340) and has provided responses to those
comments in its final submission to OMB. UC Path is critical to program
operations and it is important that rollout of the new system not be
delayed. Therefore, the below description details what will be included
in the initial launch of the UC Path case management system and
revisions based on public comments will be made after initial launch.
ORR plans to conduct a deliberative review of commenters' suggestions
and concerns and submit a request for revisions to this information
collection request in January 2022. The upcoming information collection
request will also include revisions based on feedback from UC Path
system users (i.e., ORR grantee, contractor, and federal staff).
The components of this information request include:
1. Corrective Action Report (Form M-1): This instrument is used by
ORR Monitoring Team staff (includes federal and contractor staff), ORR
Federal Field Specialists, and ORR Project Officers to document care
provider non-compliance with minimum standards for the care and timely
release of UC; federal and state laws and regulations; licensing
standards; ORR policies and procedures; and child welfare standards.
Care providers respond to each corrective action cited by ORR staff by
entering a detail corrective action plan into the instrument and
attaching any relevant supporting documents. Then, ORR staff document
when each corrective action plan is completed to ORR's satisfaction and
enter a final determination.
2. FFS Compliance and Safety Site Visit Report (Form M-3A): This
instrument is used by ORR Federal Field Specialists to document site
visit observations and interview responses.
3. Out-of-Network Site Visit Report (Form M-3B): This instrument is
used by ORR Federal Field Specialists to document site visit
observations and interview responses for out-of-network providers.
Checklists for a Child-Friendly Environment
These instruments are used by care providers on a voluntary basis
to help ensure compliance with ORR policies and procedures related to
maintaining a safe, child-friendly environment. ORR may also ask care
providers to complete the checklist prior to a site visit.
4. Checklist for a Child-Friendly Environment--Care Provider Facility
(Form M-4A)
5. Checklist for a Child-Friendly Environment--Individual Foster Home
(Form M-4B)
Incident Reviews
These instruments are used by ORR care provider staff to provide
information to ORR on allegations of sexual abuse or sexual harassment
that occurred in ORR care that were investigated by local child
protective services, state licensing, local law enforcement, the HHS
Office of the Inspector General, and/or the Federal Bureau of
Investigation. Care providers submit the instrument to ORR's Prevention
of Sexual Abuse Team for review. Incident reviews help ensure that care
providers have appropriate protective measures in place to prevent a
similar incident from occurring again.
6. UC Incident Review (Form M-5A): This instrument is completed for
allegations of sexual abuse or sexual harassment that occurred in ORR
care between two children. Changed the full name of the form from
``Sexual Abuse and Sexual Harassment UAC Incident Review'' to ``PSA UC
Incident Review.''
7. Adult Incident Review (Form M-5B): This instrument is completed
for allegations of sexual abuse, sexual harassment, or inappropriate
sexual
[[Page 48708]]
behavior that occurred in ORR care between a child and an adult.
Changed the full name of the form from ``Sexual Abuse and Sexual
Harassment Adult Incident Review'' to ``PSA Adult Incident Review.''
Site Visit Guides
These instruments are completed by care provider staff as part of
the pre-monitoring process for biennial site visits and provide ORR
Monitoring Team staff with information and supporting documents related
to the overall functioning and oversight of the care provider program.
There are separate instruments tailored specifically for monitoring of
long term foster care (LTFC) programs, home study and post-release
service (HS/PRS) providers, and/or voluntary agencies (primary grantees
for LTFC and transitional foster care sub-grantees).
12. Site Visit Guide (Form M-7A)
13. Remote Monitoring Site Visit Guide (Form M-7B)
14. Long Term Foster Care Site Visit Guide (Form M-7C)
15. Long Term Foster Care Remote Site Visit Guide (Form M-7D)
16. Home Study and Post-Release Services Site Visit Guide (Form M-7E)
17. Voluntary Agency Site Visit Guide (Form M-7F)
Personnel File Checklists
These instruments are completed by care provider staff and ORR
Monitoring Team staff (includes federal and contractor staff) during
biennial site visits to ensure that programs are meeting ORR policies
and procedures related to the maintenance of personnel files. There are
separate instruments tailored specifically for HS/PRS provider files
and LTFC parent files.
25. Personnel File Checklist (Form M-10A)
26. Supplement to Personnel File Checklist (Form M-10B)
27. Home Study and Post-Release Services Personnel File Checklist (Form
M-10C)
28. Long Term Foster Care Foster Parent Checklist (Form M-10D)
Program Staff Questionnaires
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) during biennial site visits to interview
and document responses from various care provider program staff.
29. Program Director Questionnaire (Form M-11A)
30. Long Term Foster Care Program Director Questionnaire (Form M-11B)
31. Clinician Questionnaire (Form M-11C)
32. Long Term Foster Care Clinician Questionnaire (Form M-11D)
33. Case Manager Questionnaire (Form M-11E)
34. Long Term Foster Care Case Manager Questionnaire (Form M-11F)
35. Education Staff Questionnaire (Form M-11G)
36. Long Term Foster Care Education Questionnaire (Form M-11H)
37. Medical Coordinator Questionnaire (Form M-11I)
38. Youth Care Worker Questionnaire (Form M-11J)
39. Prevention of Sexual Abuse Compliance Manager Staff Questionnaire
(Form M-11K)
40. Secure Detention Officer Questionnaire (Form M-11L)
41. Long Term Foster Care Home Finder Questionnaire (Form M-11M)
42. Long Term Foster Care Independent Living Life Skills Staff
Questionnaire (Form M-11N)
43. Long Term Foster Care Foster Parent Questionnaire (Form M-11O)
Child Questionnaires
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) during biennial site visits to interview
and document responses from UC.
44. UC Questionnaire--Ages 6-12 Years Old (Form M-12A)
45. UC Questionnaire--Ages 13 and Older (Form M-12B)
46. Long Term Foster Care Client Questionnaire (Form M-12C)
47. Secure Client Questionnaire (Form M-12D)
48. UC Questionnaire--Ages 5 and Under (Form M-12E)
Service Provider Questionnaires
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) during biennial site visits to interview
and document responses from various service providers.
49. Home Study and Post-Release Services Director Questionnaire (Form
M-11A)
50. Home Study and Post-Release Services Caseworker Questionnaire (Form
M-13B)
51. Legal Service Provider Questionnaire (Form M-13C)
52. Long Term Foster Care Legal Service Provider Questionnaire (Form M-
13D)
53. Case Coordinator Questionnaire (Form M-13E)
Monitoring Visit Planning
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) to plan and track biennial site visits
for each fiscal year. These forms will be housed in ORR's new database,
UC Path.
54. Monitoring Visit (Form M-14)
55. Monitoring Schedule (Form M-15)
Proposed revisions:
<bullet> Replace the term ``unaccompanied alien child (UAC)'' with
``unaccompanied child (UC)'' throughout the instruments in this
collection. Note that the screenshots of UC Path instruments attached
to this memo do not reflect this change because it has not yet been
developed in the system. However, the revision in terminology will be
made before the system is launched.
<bullet> UC Incident Review (Form M-5A)--Changed the full name of
the form from ``Sexual Abuse and Sexual Harassment UAC Incident
Review'' to ``PSA UC Incident Review.''
<bullet> Adult Incident Review (Form M-5B)--Changed the full name
of the form from ``Sexual Abuse and Sexual Harassment Adult Incident
Review'' to ``PSA Adult Incident Review.''
<bullet> UC Questionnaires (Forms M-12A, M-12B, and M-12E)--Add a
new version of the questionnaire designed for children ages 5 and
under. Translate all three versions of the questionnaire into Spanish.
<bullet> Secure Client Questionnaire (Form M-12D)--Reformat the
form, update the directions, and re-phrased some of the questions so
that they are in line with ORR's other child questionnaires (Forms M12-
A to M-12C).
<bullet> Shelter Site Visit Guide (Form (Form M-7A)--Revised
question 6 in the ``Background Checks'' section to request a background
check list for all staff, not just staff hired within the past 2 years.
The average burden minutes per response was increased from 12 hours to
13 hours for respondents and from 28 hours to 29 hours for federal and
contractor monitors.
<bullet> Remove the following instruments from the information
collection. These instruments will be completed by federal staff as
part of their normal job duties and by less than 10 contractor staff.
Therefore, they are no longer subject to PRA requirements.
[cir] Monitoring Notes (Form M-6A)
[cir] Remote Monitoring Notes (Form M-6B)
[cir] Long Term Foster Care Monitoring Notes (Form M-6C)
[cir] Long Term Foster Care Remote Monitoring Notes (Form M-6D)
[cir] UC Case File Checklist (Form M-8A)
[[Page 48709]]
[cir] Long Term Foster Care Case File Checklist (Form M-8B)
[cir] Home Study and Post-Release Services Case File Checklist
(Form M-8C)
[cir] Secure and Staff Secure Addendum to Case File Checklist (Form
M-8D)
[cir] On-Site Monitoring Checklist (Form M-9A)
[cir] Foster Home On-Site Monitoring Checklist (Form M-9B)
[cir] Post-Release Services Home Observation (Form M-9C)
Respondents: ORR grantee and contractor staff, foster parents, and
UC.
Annual Burden Estimates
Estimated Burden Hours and Opportunity Costs for Respondents
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Annual number Average burden
Information collection title Annual number of responses hours per Annual total
of respondents per respondent response burden hours
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Corrective Action Report (Form M-1)............. 216 0.5 5.00 540.00
FFS Compliance and Safety Site Visit Report 216 12.0 1.00 2,592.00
(Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B).... 24 5.0 1.00 120.00
Checklist for a Child-Friendly Environment (Form 216 12.0 0.25 648.00
M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)........... 216 0.3 1.50 97.20
Site Visit and Remote Monitoring Site Visit 93 1.0 13.00 1,209.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 15 1.0 6.00 90.00
Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E)............. 30 1.0 6.00 180.00
Voluntary Agency Site Visit Guide (Form M-7F)... 5 1.0 8.00 40.00
Program Staff Questionnaires (Form M-11A-K)..... 756 1.0 1.00 756.00
Secure Detention Officer Questionnaire (Form M- 1 1.0 1.00 1.00
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 15 1.0 1.00 15.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 15 1.0 1.00 15.00
Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent 30 1.0 0.75 22.50
Questionnaire (Form M-11O).....................
UC Questionnaires (Forms M-12A, M-12B, and M- 460 1.0 0.50 230.00
12E)...........................................
Long Term Foster Care Client Questionnaire (M- 75 1.0 0.50 37.50
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 5 1.0 0.50 2.50
Home Study and Post-Release Services Director 30 1.0 1.00 30.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 90 1.0 1.00 90.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 93 1.0 1.00 93.00
13C)...........................................
Long Term Foster Care Legal Service Provider 15 1.0 0.75 11.25
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 108 1.0 1.00 108.00
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Estimated Annual Burden Hours Total......... .............. .............. .............. 6,927.95
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Estimated Burden Hours and Opportunity Costs for Contractor Monitors
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Annual number Average burden
Information collection title Annual number of responses hours per Annual total
of respondents per respondent response burden hours
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Corrective Action Report (Form M-1)............. 4 25.0 22.00 2,200.00
Site Visit and Remote Monitoring Site Visit 4 7.0 29.00 812.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 4 1.0 21.00 84.00
Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E)............. 4 2.0 21.00 168.00
Voluntary Agency Site Visit Guide (Form M-7F)... 4 0.4 28.00 44.80
Personnel File Checklist (Form M-10A)........... 4 31.0 1.00 124.00
Supplement to Personnel File Checklist (Form M- 4 54.0 1.00 216.00
10B)...........................................
Home Study and Post-Release Services Personnel 4 6.0 1.00 24.00
File Checklist (Form M-10C)....................
Long Term Foster Care Foster Parent Checklist 4 2.0 0.50 4.00
(Form M-10D)...................................
Program Staff Questionnaires (Form M-11A-K)..... 4 54.0 1.00 216.00
Secure Detention Officer Questionnaire (Form M- 4 0.1 1.00 0.40
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 4 1.0 1.00 4.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 4 1.0 1.00 4.00
Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent 4 2.0 0.75 6.00
Questionnaire (Form M-11O).....................
UC Questionnaires (Forms M-12A, M-12B, and M- 4 33.0 0.50 66.00
12E)...........................................
Long Term Foster Care Client Questionnaire (M- 4 5.0 0.50 10.00
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 4 0.4 0.50 0.80
Home Study and Post-Release Services Director 4 2.0 0.50 4.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 4 6.0 1.00 24.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 4 7.0 1.00 28.00
13C)...........................................
[[Page 48710]]
Long Term Foster Care Legal Service Provider 4 1.0 0.75 3.00
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 4 8.0 1.00 32.00
Monitoring Visit (Form M-14).................... 4 8.0 0.50 16.00
Monitoring Schedule (Form M-15)................. 4 0.3 0.33 0.40
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Estimated Annual Burden Hours Total......... .............. .............. .............. 4,091.40
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Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-18660 Filed 8-30-21; 8:45 am]
BILLING CODE 4184-45-P
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</html>Indexed from Federal Register on August 31, 2021.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.