Notice2021-16872
Privacy Act of 1974; System of Records
Primary source
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Published
August 6, 2021
Effective
August 6, 2021
Issuing agencies
Federal Communications Commission
Abstract
The Federal Communications Commission (FCC, Commission, or Agency) proposes to add a new system of records, IB-1, International Bureau Filing System, subject to the Privacy Act of 1974, as amended. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of records maintained by the Agency. The Commission uses the information in this system to regulate and process applications for authorizations and licenses, as well as to enforce FCC regulations and the Communications Act of 1934, as amended.
Full Text
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<title>Federal Register, Volume 86 Issue 149 (Friday, August 6, 2021)</title>
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[Federal Register Volume 86, Number 149 (Friday, August 6, 2021)]
[Notices]
[Pages 43237-43239]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-16872]
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FEDERAL COMMUNICATIONS COMMISSION
[FR ID 41735]
Privacy Act of 1974; System of Records
AGENCY: Federal Communications Commission.
ACTION: Notice of a new system of records.
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SUMMARY: The Federal Communications Commission (FCC, Commission, or
Agency) proposes to add a new system of records, IB-1, International
Bureau Filing System, subject to the Privacy Act
[[Page 43238]]
of 1974, as amended. This action is necessary to meet the requirements
of the Privacy Act to publish in the Federal Register notice of the
existence and character of records maintained by the Agency. The
Commission uses the information in this system to regulate and process
applications for authorizations and licenses, as well as to enforce FCC
regulations and the Communications Act of 1934, as amended.
DATES: This system of records will become effective on August 6, 2021.
Written comments on the routine uses are due by September 7, 2021. The
routine uses will become effective on September 7, 2021, unless written
comments are received that require a contrary determination.
ADDRESSES: Send comments to Margaret Drake, at <a href="/cdn-cgi/l/email-protection#7101031807101208311712125f161e07"><span class="__cf_email__" data-cfemail="5e2e2c37283f3d271e383d3d70393128">[email protected]</span></a>, or at
Federal Communications Commission (FCC), 45 L Street NE, Washington, DC
20554 at (202) 418-1707.
FOR FURTHER INFORMATION CONTACT: Margaret Drake, (202) 418-1707, or
<a href="/cdn-cgi/l/email-protection#7303011a0512100a331510105d141c05"><span class="__cf_email__" data-cfemail="cabab8a3bcaba9b38aaca9a9e4ada5bc">[email protected]</span></a> (and to obtain a copy of the Narrative Statement and
the Supplementary Document, which includes details of the modifications
to this system of records).
SYSTEM NAME AND NUMBER:
IB-1, International Bureau Filing System
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Communications Commission (FCC), 45 L Street NE,
Washington, DC 20554.
SYSTEM MANAGER(S):
International Bureau, FCC.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
47 U.S.C. 34, 214, 307, 309, 310, 319, 325, and 332; Executive
Order 10530 (May 10, 1954); 47 CFR 1.767, 1.768, 1.10000-1.10018,
1.5000-1.5004, 63.09-63.702 and parts 25 and 73 subparts F and H.
PURPOSES:
The International Bureau Filing System (IBFS) is utilized by the
FCC to regulate and process applications and other filings involving
authorizations, permits, and licenses, as well as to enforce FCC
regulations and the Communications Act of 1934.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have an interest in or are otherwise connected to
FCC authorizations, permits, and licenses, including those who submit
filings connected with these FCC processes.
CATEGORIES OF RECORDS IN THE SYSTEM:
FCC Registration Number (FRN), name, address, phone number, email
address, citizenship, and ownership interests, financial information,
and other information relevant to a filing, or an application for or
regulation of authorization or license.
RECORD SOURCE CATEGORIES:
Information in this system is provided by individuals, government
agencies, or businesses, and from other FCC systems.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside the
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows.
1. Public Access--Application, authorization, and licensee records,
including attachments, petitions, comments, and other filings, will be
publicly available except for material that is afforded confidential
treatment, in accordance with section 0.459 the FCC's rules. Even if
afforded confidential treatment, confidential information may be shared
with relevant parties to an application pursuant to a Protective Order
issued by the FCC. Information filed with a request for confidentiality
may be disclosed to other Federal government agencies pursuant to 47
CFR 0.442.
Names and other information about individuals connected to
authorizations, permits, and licenses, including those who submit
filings, may be disclosed to the public in Public Notices, Orders,
Letters, requests for information, or other documents the Commission or
an FCC Bureau or Office publishes as part of its duties to enforce the
provisions of the Communications Act and the rules promulgated
thereunder.
2. Due Diligence--To an FCC Bureau or Office or another government
agency, or representative thereof, for purposes of obtaining
information so long as it is relevant to the regulation of a license,
authorization, or permit or a pending transaction of an FCC-issued
license, authorization, or permit.
3. Debt Collection--To the Department of Treasury, State
government, or a debt collection agency to collect a claim owed to the
FCC.
4. Adjudication and Litigation--To disclose to the Department of
Justice (DOJ), or to other administrative or adjudicative bodies before
which the FCC is authorized to appear, when: (a) The FCC or any
component thereof; or (b) any employee of the FCC in his or her
official capacity; or (c) any employee of the FCC in his or her
individual capacity where the DOJ or the FCC have agreed to represent
the employee; or (d) the United States is a party to litigation or has
an interest in such litigation, and the use of such records by the DOJ
or the FCC is deemed by the FCC to be relevant and necessary to the
litigation.
5. Law Enforcement and Investigation--To disclose pertinent
information to the appropriate Federal, State, local, tribal agency, or
component of an agency, such as the FCC's Enforcement Bureau,
responsible for investigating, prosecuting, enforcing, or implementing
a statute, rule, regulation, or order, where the FCC becomes aware of
an indication of a violation or potential violation of civil or
criminal law or regulation.
6. Congressional Inquiries--To provide information to a
Congressional office from the record of an individual in response to an
inquiry from that Congressional office made at the written request of
that individual.
7. Government-wide Program Management and Oversight--To provide
information to the Department of Justice (DOJ) to obtain that
department's advice regarding disclosure obligations under the Freedom
of Information Act; or to the Office of Management and Budget (OMB) to
obtain that office's advice regarding obligations under the Privacy
Act.
8. Breach Notification--To appropriate agencies, entities, and
persons when: (a) The Commission suspects or has confirmed that there
has been a breach of PII maintained in the system of records; (b) the
Commission has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Commission
(including its information system, programs, and operations), the
Federal Government, or national security; and; and (c) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Commission's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
9. Assistance to Federal Agencies and Entities--To another Federal
agency or Federal entity, when the Commission determines that
information from this system is reasonably necessary to assist
[[Page 43239]]
the recipient agency or entity in: (a) Responding to a suspected or
confirmed breach or (b) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, program, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
10. Non-Federal Personnel--To disclose information to non-federal
personnel, including contractors, who have been engaged to assist the
FCC in the performance of a contract service, grant, cooperative
agreement, or other activity related to this system of records and who
need to have access to the records in order to perform their activity.
In each of these cases, the FCC will determine whether disclosure
of the records is compatible with the purpose for which the records
were collected.
REPORTING TO A CONSUMER REPORTING AGENCIES:
In addition to the routine uses cited above, the Commission may
share information from this system of records with a consumer reporting
agency regarding an individual who has not paid a valid and overdue
debt owed to the Commission, following the procedures set out in the
Debt Collection Act, 31 U.S.C. 3711(e).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
This an electronic system of records that resides on the FCC's
network.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system of records can be retrieved by any category
field, e.g., name or email address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL:
The information in this system is maintained and disposed of in
accordance with the National Archives and Records Administration (NARA)
Records Schedule N1-173-11-007.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The electronic records, files, and data are stored within FCC's
accreditation boundaries and maintained in a database housed in the
FCC's computer network databases. Access to the electronic files is
restricted to authorized employees and contractors; and to IT staff,
contractors, and vendors who maintain the IT networks and services.
Other employees and contractors may be granted access on a need-to-know
basis. The electronic files and records are protected by the FCC
privacy safeguards, a comprehensive and dynamic set of IT safety and
security protocols and features that are designed to meet all Federal
privacy standards, including those required by the Federal Information
Security Modernization Act of 2014 (FISMA), the Office of Management
and Budget (OMB), and the National Institute of Standards and
Technology (NIST).
RECORD ACCESS PROCEDURES:
Individuals wishing to request access to and/or amendment of
records about themselves should follow the Notification Procedure
below.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request access to and/or amendment of
records about themselves should follow the Notification Procedure
below.
NOTIFICATION PROCEDURE:
Individuals wishing to determine whether this system of records
contains information about themselves may do so by writing
<a href="/cdn-cgi/l/email-protection" class="__cf_email__" data-cfemail="0252706b7463617b426461612c656d74">[email protected]</a>. Individuals requesting access must also comply with
the FCC's Privacy Act regulations regarding verification of identity to
gain access to records as required under 47 CFR part 0, subpart E.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
HISTORY:
This is a new system of records.
Federal Communications Commission.
Katura Jackson,
Federal Register Liaison Officer.
[FR Doc. 2021-16872 Filed 8-5-21; 8:45 am]
BILLING CODE 6712-01-P
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</html>Indexed from Federal Register on August 6, 2021.
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