Notice2021-14831
Agency Information Collection Activities; Proposed eCollection eComments Requested; Extension of a Currently Approved Collection: National Corrections Reporting Program
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
July 13, 2021
Issuing agencies
Justice DepartmentJustice Programs Office
Abstract
The Department of Justice (DOJ), Office of Justice Programs, Bureau of Justice Statistics, will be submitting the following information collection request to the Office of Management and Budget (OMB) for review and approval in accordance with the Paperwork Reduction Act of 1995.
Full Text
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<title>Federal Register, Volume 86 Issue 131 (Tuesday, July 13, 2021)</title>
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[Federal Register Volume 86, Number 131 (Tuesday, July 13, 2021)]
[Notices]
[Pages 36773-36775]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-14831]
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DEPARTMENT OF JUSTICE
Office of Justice Programs
[OMB Number 1121-0065]
Agency Information Collection Activities; Proposed eCollection
eComments Requested; Extension of a Currently Approved Collection:
National Corrections Reporting Program
AGENCY: Bureau of Justice Statistics, Department of Justice.
ACTION: 60-Day notice.
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SUMMARY: The Department of Justice (DOJ), Office of Justice Programs,
Bureau of Justice Statistics, will be submitting the following
information collection request to the Office of Management and Budget
(OMB) for review and approval in accordance with the Paperwork
Reduction Act of 1995.
DATES: Comments are encouraged and will be accepted for 60 days until
September 13, 2021.
FOR FURTHER INFORMATION CONTACT: If you have additional comments
especially on the estimated public burden or associated response time,
suggestions, or need a copy of the proposed information collection
instrument with instructions or additional information, please contact
Danielle Kaeble, Statistician, Bureau of Justice Statistics, 810
Seventh Street NW, Washington, DC 20531 (email:
<a href="/cdn-cgi/l/email-protection#5f1b3e31363a33333a71143e3a3d333a1f2a2c3b303571383029"><span class="__cf_email__" data-cfemail="c783a6a9aea2ababa2e98ca6a2a5aba287b2b4a3a8ade9a0a8b1">[email protected]</span></a>; telephone: 202-598-1024).
SUPPLEMENTARY INFORMATION: Written comments and suggestions from the
public and affected agencies concerning the proposed collection of
information are encouraged. Your comments should address one or more of
the following four points:
--Evaluate whether the proposed collection of information is necessary
for the proper performance of the functions of the Bureau of Justice
Statistics, including whether the information will have practical
utility;
--Evaluate the accuracy of the agency's estimate of the burden of the
proposed collection of information, including the validity of the
methodology and assumptions used;
--Evaluate whether and if so how the quality, utility, and clarity of
the information to be collected can be enhanced; and
--Minimize the burden of the collection of information on those who are
to respond, including through the use of appropriate automated,
electronic, mechanical, or other technological collection techniques or
other forms
[[Page 36774]]
of information technology, e.g., permitting electronic submission of
responses.
Overview of This Information Collection
(1) Type of Information Collection: Extension of a Currently
Approved Collection.
(2) The Title of the Form/Collection: National Corrections
Reporting Program. The collection includes the following parts:
Prisoner Admission Report, Prisoner Release Report, Prisoners in
Custody at Year-end Report, Post-Custody Community Supervision Entry
Report, Post-Custody Community Supervision Exit Report.
(3) The agency form number, if any, and the applicable component of
the Department sponsoring the collection: Form number(s): NCRP-1A,
NCRP-1B, NCRP-1D, NCRP-1E, NCRP-1F. The applicable component within the
Department of Justice is the Bureau of Justice Statistics (Corrections
Unit), in the Office of Justice Programs.
(4) Affected public who will be asked or required to respond, as
well as a brief abstract: Primary: 50 state departments of corrections
(DOCs) and 7 parole boards (in six states and the District of
Columbia). The National Corrections Reporting Program (NCRP) is the
only national data collection furnishing annual individual-level
information for state prisoners at five points in the incarceration
process: Prison admission, prison release, annual year-end prison
custody census, entry to post-custody community corrections
supervision, and exits from post-custody community corrections
supervision. The Bureau of Justice Statistics (BJS), the U.S. Congress,
researchers, and criminal justice practitioners use these data to
describe annual movements of adult offenders through state correctional
systems, as well as to examine long-term trends in time served in
prison, demographic and offense characteristics of inmates, sentencing
practices in the states that submit data, transitions between
incarceration and community corrections, and recidivism. Providers of
the data are personnel in the states' Departments of Corrections and
Parole, and all data are submitted on a voluntary basis. The NCRP
collects the following administrative data on each inmate in
participating states' custody:
<bullet> County of sentencing
<bullet> State and federal inmate identification numbers
<bullet> Dates of: Birth, prison admission, prison release, projected
prison release, mandatory prison release, eligibility hearing for post-
custody community corrections supervision, post-custody community
corrections supervision entry, post-custody community corrections
supervision exit
<bullet> First, middle, and last names
<bullet> Demographic information: Sex, race, Hispanic origin, education
level, prior military service, date and type of last discharge from
military
<bullet> Offense type and number of counts per inmate for a maximum of
three convicted offenses per inmate
<bullet> Total sentence length imposed
<bullet> Type of facility where inmate is serving sentence (for year-
end custody census records only, the name of the facility is also
requested)
<bullet> Country of current citizenship, country of birth, and status
of current U.S. citizenship
<bullet> Type of prison admission
<bullet> Type of prison release
<bullet> Location of post-custody community supervision exit or post-
custody community supervision office (post-custody community
supervision records only)
<bullet> Social security number
<bullet> Address of last residence prior to incarceration
<bullet> Prison security level at which the inmate is held
BJS is not proposing making additions or deletions from the
previously approved collection.
BJS uses the information gathered in NCRP in published reports and
statistics. The reports will be made available to the U.S. Congress,
Executive Office of the President, practitioners, researchers,
students, the media, others interested in criminal justice statistics,
and the general public via the BJS website.
(5) An estimate of the total number of respondents and the amount
of time estimated for an average respondent to respond: BJS anticipates
57 respondents to NCRP by 2024: 50 state DOC respondents and seven
separate parole boards (in six states and the District of Columbia).
Burden hours for the three collection years (2022-2024) differ based on
whether a state has previously submitted NCRP prison and PCCS data in
recent years. All 50 DOCs have recently submitted NCRP prison data, but
currently, only 35 DOCs have submitted PCCS data in the last four
years.
Burden Hours for Prison Records (NCRP-1A, NCRP-1B, NCRP-1D)
All 50 DOCs have recently submitted NCRP prison data, so the
average time needed to continue providing prison data is expected to be
7 hours per respondent for both prisoner admissions and releases (NCRP-
1A and NCRP-1B) and 7 hours for data on persons in prison at year-end
(NCRP-1D). For 2022-2024, the total burden estimate of 14 hours per DOC
for a total of 700 hours annually for the 50 DOCs (14 hours*50 = 70
hours). This is the same estimate as given for the 2021 collection
since BJS is not requesting changes to the collection.
Burden Hours for PCCS Records (NCRP-1E, NCRP-1F)
There are currently 37 jurisdictions submitting PCCS data (32 DOCs
and 5 parole boards), and BJS estimates that extraction and submission
of both the PCCS entries and exits takes an average of 8 hours per
jurisdiction. In 2022, BJS anticipates that 3 additional DOCs and one
parole board will submit data, with the burden for each new
jurisdiction being 24 hours to set up extraction programs and make the
submission. Thus, the burden for PCCS records is 296 hours for those
already submitting (8 hours*37 = 296 hours), and 96 hours for new
submissions (24 hours*4 = 96). The total amount of time for all PCCS
submissions in 2022 is 392 hours.
In 2023, BJS hope to recruit an additional 7 DOCs and the remaining
parole board to submit NCRP PCCS data. The total estimate for
submission of PCCS for new jurisdictions in 2023 is 192 hours (24
hours*8 = 192 hours). For those 40 DOCs and 6 parole boards currently
responding, provision of the PCCS data in 2023 will total 368 hours (8
hours*46 = 368 hours). The total amount of time for all PCCS
submissions in 2023 is 560 hours.
Similarly, BJS hopes that the remaining 2 DOCs will submit PCCS
data for the first time in 2024. The remaining non-reporting DOCs would
need a total of 48 hours to create data extraction programs and begin
data submission (24 hours*2 = 48 hours). Those jurisdictions (42 DOCs
and 7 parole boards) who provided NCRP PCCS data in 2023 will require
392 hours total to do the same in 2024 (8 hours*49 = 392 hours). The
total amount of time for all PCCS submissions in 2024 is 440 hours.
Burden Hours for Data Review/Follow-Up Consultations
Follow-up consultations with respondents are usually necessary
while processing the data to obtain further information regarding the
definition, completeness and accuracy of their report. The duration of
these follow-up consultations will vary based on the number of record
types submitted, so BJS has estimated an average of 3 hours per
jurisdiction to cover all of the records (prison and/or PCCS)
submitted.
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In 2022, BJS anticipates that one of the two parole boards not
currently submitting PCCS data will begin to submit, so the number of
jurisdictions requiring follow-up consultations is 51 (50 DOCs
submitting at least the prison data, and one parole board submitting
only PCCS data). This yields a total of 153 hours of follow-up
consultation after submission (3 hours*51 = 153 hours).
This total estimate of 153 hours for data review/follow-up
consultations remains the same for 2023 and 2024.
Total Burden Hours for Submitting NCRP Data
BJS anticipates that the total burden for provision and data
follow-up of all NCRP data across the participating jurisdictions in
2022-2024 to be 1,293 hours (700 hours for prison records, 440 hours
for PCCS records, and 153 hours for follow-up consultation).
(6) An estimate of the total public burden (in hours) associated
with the collection: There are an estimated 1,293 total burden hours
associated with this collection in 2022-2024.
If additional information is required contact: Melody Braswell,
Department Clearance Officer, United States Department of Justice,
Justice Management Division, Policy and Planning Staff, Two
Constitution Square, 145 N Street NE, 3E.405A, Washington, DC 20530.
Dated: July 8, 2021.
Melody Braswell,
Department Clearance Officer for PRA, U.S. Department of Justice.
[FR Doc. 2021-14831 Filed 7-12-21; 8:45 am]
BILLING CODE 4410-18-P
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