Notice2021-14246
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
July 2, 2021
Issuing agencies
Treasury Department
Abstract
In accordance with the Privacy Act of 1974, the Department of the Treasury ("Treasury" or the "Department"), Treasury proposes to modify a current Treasury system of records titled, "Department of the Treasury, Treasury .001--Treasury Payroll and Personnel System" System of Records. The records and information collected and maintained in this system includes, but are not limited to: (1) Maintaining current and historical payroll records that are used to compute and audit pay entitlement; to record history of pay transactions; to record deductions, leave accrued and taken, bonds due and issued, taxes paid; maintaining and distributing Leave and Earnings statements; commence and terminate allotments; answer inquiries and process claims; and (2) maintaining current and historical personnel records and preparing individual administrative transactions relating to education and training; classification; assignment; career development; evaluation; promotion, compensation, separation and retirement; making decisions on the rights, benefits, entitlements and the utilization of individuals; providing a data source for the production of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury; (3) maintaining employment history; and (4) perform personnel and payroll functions for Federal agencies for which Treasury is a cross-services provider and to conduct activities necessary to carry-out the official HR line of business for all Federal departments and agencies that are serviced by the National Finance Center (NFC); (5) producing of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury, and (6) maintaining information about Treasury personnel and their dependents for needs and status assessments to determine if they are entitled to a benefit related to a natural or man-made disaster, a public health emergency, or similar crisis.
Full Text
<html>
<head>
<title>Federal Register, Volume 86 Issue 125 (Friday, July 2, 2021)</title>
</head>
<body><pre>
[Federal Register Volume 86, Number 125 (Friday, July 2, 2021)]
[Notices]
[Pages 35376-35380]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-14246]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
Privacy Act of 1974; System of Records
AGENCY: Departmental Offices, Department of the Treasury.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
the Treasury (``Treasury'' or the ``Department''), Treasury proposes to
modify a current Treasury system of records titled, ``Department of the
Treasury, Treasury .001--Treasury Payroll and Personnel System'' System
of Records. The records and information collected and maintained in
this system includes, but are not limited to: (1) Maintaining current
and historical payroll records that are used to compute and audit pay
entitlement; to record history of pay transactions; to record
deductions, leave accrued and taken, bonds due and issued, taxes paid;
maintaining and distributing Leave and Earnings statements; commence
and terminate allotments; answer inquiries and process claims; and (2)
maintaining current and historical personnel records and preparing
individual administrative transactions relating to education and
training; classification; assignment; career development; evaluation;
promotion, compensation, separation and retirement; making decisions on
the rights, benefits, entitlements and the utilization of individuals;
providing a data source for the production of reports, statistical
surveys, rosters, documentation, and studies required for the orderly
personnel administration within Treasury; (3) maintaining employment
history; and (4) perform personnel and payroll functions for Federal
agencies for which Treasury is a cross-services provider and to conduct
activities necessary to carry-out the official HR line of business for
all Federal departments and agencies that are serviced by the National
Finance Center (NFC); (5) producing of reports, statistical surveys,
rosters, documentation, and studies required for the orderly personnel
administration within Treasury, and (6) maintaining information about
Treasury personnel and their dependents for needs and status
assessments to determine if they are entitled to a benefit related to a
natural or man-made disaster, a public health emergency, or similar
crisis.
DATES: Submit comments on or before August 2, 2021. The modification of
the system of records notice will be applicable on August 2, 2021.
ADDRESSES: Written comments on this notice may be submitted
electronically through the Federal government eRulemaking portal at
<a href="http://www.regulations.gov">http://www.regulations.gov</a>. Electronic submission of comments allows
the commenter maximum time to prepare
[[Page 35377]]
and submit a comment, ensures timely receipt, and enables the Treasury
to make the comments available to the public. Please note that comments
submitted through <a href="https://www.regulations.gov">https://www.regulations.gov</a> will be public and can be
viewed by members of the public. Due to COVID-19-related restrictions,
Treasury has suspended its ability to receive public comments by mail.
In general, Treasury will post all comments to <a href="https://www.regulations.gov">https://www.regulations.gov</a> without change, including any business or personal
information provided, such as names, addresses, email addresses, or
telephone numbers. All comments received, including attachments and
other supporting material, will be part of the public record and
subject to public disclosure. You should only submit information that
you wish to make publicly available.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Colleen Heller-Stein, 202-927-4800, Acting Deputy Assistant Secretary
for Human Resources/Chief Human Capital Officer, 1500 Pennsylvania
Avenue NW, Washington, DC 20220. For privacy issues, please contact:
The Department of the Treasury, Office of Privacy and Civil Liberties
via email at <a href="/cdn-cgi/l/email-protection#4e3e3c27382f2d370e3a3c2b2f3d3b3c3760292138"><span class="__cf_email__" data-cfemail="7b0b09120d1a18023b0f091e1a080e0902551c140d">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
the Department of the Treasury (``Treasury'' or the ``Department''),
Treasury proposes to modify a current Treasury system of records
titled, ``Department of the Treasury, Treasury .001--Treasury Payroll
and Personnel System'' System of Records.
The proposed modification to the system of records makes the
following substantive changes:
Treasury is modifying and publishing the modified system of
records notice to add (1) one authority to collect, (2) one
additional purpose (producing of reports, statistical surveys,
rosters, documentation, and studies required for the orderly
personnel administration within Treasury), (3) add 6 new routine
uses (1-6 of this notice), and (4) update the routine use 23
(formerly 17). This update includes disclosing information to the
Department of Justice, appropriate federal, state, local, tribal,
foreign, or international agency, Congressional office, the National
Archives and Records Administration Archivist, and the 2 breach
response routine uses. Additionally, this modification includes an
update to the authority to collect. The updated routine use 23 is
consistent with the purposes of the original SORN that the records
will be used for ``production of reports, statistical surveys,
rosters, documentation, and studies required for the orderly
personnel administration within Treasury.'' The updated routine use
makes it clear and more specific that the records may be disclosed
to contractors, grantees, experts, consultants, students, other
federal agencies, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for the
Department of the Treasury as required, (5) add Executive Orders
9397, as amended by 13478, 9830, and 12107 relating to Federal
agency use of Social Security Numbers. These Executive Orders
authorize collection of the Social Security Number. The information
maintained in the system is collected to evaluate individuals for
specific employment opportunities, and (6) add the American Rescue
Plan Act of 2021 (Pub. L. 117-2) as an authority. The American
Rescue Plan Act of 2021 provides federal employees with emergency
paid leave (EPL) for reasons related to COVID-19. This paid leave
entitlement is similar to the emergency paid sick leave (EPSL)
provided under the Families First Coronavirus Response Act, but it
is not a revival of EPSL. EPL may be used from March 11, 2021,
through Sept. 30, 2021 by employees unable to work.
Treasury has provided a report of this system of records to the
Committee on Oversight and Government Reform of the House of
Representatives, the Committee on Homeland Security and Governmental
Affairs of the Senate, and the Office of Management and Budget (OMB),
pursuant to 5 U.S.C. 552a(r) and OMB Circular A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act,'' dated December 23, 2016.
Dated: June 10, 2021.
Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
SYSTEM NAME AND NUMBER:
Department of the Treasury.001--Treasury Payroll and Personnel
System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The Shared Development Center of the Treasury Personnel/Payroll
System is located at 1750 Pennsylvania Avenue NW, Suite 1300,
Washington, DC 20220. The Treasury Personnel System processing site is
located at the Internal Revenue Service Detroit Computing Center, 985
Michigan Avenue, Detroit, MI 48226. The Treasury Payroll processing
site is located at the United States Department of Agriculture National
Finance Center, 13800 Old Gentilly Road, New Orleans, LA 70129.
The locations at which the system is maintained by all Treasury
bureaus and offices and their associated field offices are:
(1) Departmental Offices (DO):
a. 1500 Pennsylvania Ave. NW, Washington, DC 20220.
b. The Office of Inspector General (OIG): 740 15th Street NW,
Washington, DC 20220.
c. Special Inspector General for Pandemic Recovery (SIGPR): 1500
Pennsylvania Avenue NW, Washington, DC 20220.
d. Special Inspector General for the Troubled Asset Relief Program
(SIGTARP): 1801 L Street NW, Washington, DC 20220.
e. Treasury Inspector General for Tax Administration (TIGTA): 1125
15th Street NW, Suite 700A, Washington, DC 20005.
(2) Alcohol and Tobacco Tax and Trade Bureau (TTB): 1310 G St. NW,
Washington, DC 20220.
(3) Office of the Comptroller of the Currency (OCC): 400 7th Street
SW, Washington, DC 20024.
(4) Bureau of Engraving and Printing (BEP): 14th & C Streets SW,
Washington, DC 20228.
(5) Fiscal Service (FS): 401 14th Street SW, Washington, DC 20227.
(6) Internal Revenue Service (IRS): 1111 Constitution Avenue NW,
Washington, DC 20224.
(7) United States Mint (MINT): Avery Street Building, 320 Avery
Street, Parkersburg, WV, and 801 9th St. NW, Washington DC 20220.
(8) Bureau of Public Debt (BPD): 999-E Street NW, Washington, DC
20239.
(9) Financial Crimes Enforcement Network (FinCEN), Vienna, VA
22183-0039.
SYSTEM MANAGER:
Department of the Treasury: Official prescribing policies and
practices: Chief Human Capital Officer/Deputy Assistant Secretary for
Human Resources, 1500 Pennsylvania Avenue NW, Washington, DC 20220.
The systems managers for the Treasury bureaus and offices are:
(1) a. DO: Deputy Assistant Secretary for Human Resources/Chief
Human Capital Officer, 1500 Pennsylvania Avenue NW, Washington, DC
20220.
b. OIG: Personnel Officer, 740 15th Street NW, Suite 500,
Washington, DC 20220.
c. SIGPR: Special Inspector General for Pandemic Recovery, 1500
Pennsylvania Avenue NW, Washington, DC 20220.
d. SIGTARP: Special Inspector General for the Troubled Asset Relief
Program, 1801 L Street NW, Washington, DC 20220.
e. TIGTA: Director, Human Resources, 1125 15th Street NW, Suite
700A, Washington, DC 20005.
(2) TTB: Chief, Personnel Division, 1310 G St. NW, Washington, DC
20220.
[[Page 35378]]
(3) OCC: Director, Human Resources, 400 7th Street SW, Washington,
DC 20024.
(4) BEP: Chief, Office of Human Resources, 14th & C Streets SW,
Room 202-13A, E&P Annex, Washington, DC 20228.
(5) FS: Director, Personnel Management Division, 3700 East-West
Hwy., Room 115-F, Hyattsville, MD 20782.
(6) IRS: Associate Director, Transactional Processing Operations,
1111 Constitution Avenue NW, CP6, A:PS:TP, 2nd Floor, Washington, DC
20224.
(7) MINT: Associate Director for Workforce Solutions, 801 9th
Street NW, 7th Floor, Washington, DC 20220.
(8) FinCEN: Chief of Personnel and Training, Vienna, VA 22183-0039.
A list of the Federal agencies for which Treasury is a cross-
services provider and their respective system managers may be obtained
by contacting the Chief Human Capital Officer/Deputy Assistant
Secretary for Human Resources, at the address shown above.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 31 U.S.C. 321; Homeland Security Presidential
Directive 12 (HSPD-12), and Treasury Directive 80-05, Records and
Information Management Program, Executive Orders 9397, as amended by
13478, 9830, and 12107, and the American Rescue Plan Act of 2021 (Pub.
L. 117-2).
PURPOSE(S) OF THE SYSTEM:
The purposes of the system includes, but are not limited to: (1)
Maintaining current and historical payroll records that are used to
compute and audit pay entitlement; to record history of pay
transactions; to record deductions, leave accrued and taken, bonds due
and issued, taxes paid; maintaining and distributing Leave and Earnings
statements; commence and terminate allotments; answer inquiries and
process claims; and (2) maintaining current and historical personnel
records and preparing individual administrative transactions relating
to education and training; classification; assignment; career
development; evaluation; promotion, compensation, separation and
retirement; making decisions on the rights, benefits, entitlements and
the utilization of individuals; providing a data source for the
production of reports, statistical surveys, rosters, documentation, and
studies required for the orderly personnel administration within
Treasury; (3) maintaining employment history; (4) performing personnel
and payroll functions for Federal agencies for which Treasury is a
cross-services provider and to conduct activities necessary to carry-
out the official HR line of business for all Federal departments and
agencies that are serviced by the National Finance Center (NFC), (5)
producing of reports, statistical surveys, rosters, documentation, and
studies required for the orderly personnel administration within
Treasury; and (6) maintaining information about Treasury personnel and
their dependents for needs and status assessments to determine if they
are entitled to a benefit related to a natural or man-made disaster, a
public health emergency, or similar crisis.
Consistent with Treasury's information-sharing mission, information
stored in Department of the Treasury, Treasury .001--Treasury Payroll
and Personnel System may be shared with other Treasury Bureaus, as well
as appropriate federal, state, local, tribal, foreign, or international
government agencies. This sharing will only occur after Treasury
determines that the receiving Bureau or agency has a need to know the
information to carry out national security, law enforcement,
intelligence, or other functions consistent with the routine uses set
forth in this system of records notice.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
(1) Employees, former employees, and applicants for employment, in
all Treasury Department bureaus and offices. (2) Employees, former
employees, and applicants for employment of Federal agencies for which
the Treasury Department is a cross-services provider. (3) Dependents
and family members of employees and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information contained in this system includes such data as:
(1) Employee identification and status data such as name, records
that establish an individual's identity, social security number, date
of birth, sex, race and national origin designator, awards received,
suggestions, work schedule, type of appointment, education, training
courses attended, veterans preference, and military service;
(2) employment data such as service computation for leave, date
probationary period began, date of performance rating, performance
contract, and date of within-grade increases;
(3) position and pay data such as position identification number,
pay plan, step, salary and pay basis, occupational series, organization
location, and accounting classification codes;
(4) payroll data such as earnings (overtime and night
differential), deductions (Federal, state, and local taxes, bonds and
allotments), and time and attendance data;
(5) employee retirement and Thrift Savings Plan data;
(6) employment history, and
(7) tables of data for editing, reporting, and processing personnel
and pay actions. These include nature of action codes, civil service
authority codes, standard remarks, signature block table, position
title table, financial organization table, and salary tables.
(8) employees and former employees' dependents and family members'
data, including but not limited to full name, date of birth, age, and
healthcare provider information.
RECORD SOURCE CATEGORIES:
The information contained in these records is provided by or
verified by the subject of the record, supervisors, and non-Federal
sources such as private employers.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under the
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or
portions thereof maintained as part of this system may be disclosed
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) To the United States Department of Justice (``DOJ'', for the
purpose of representing or providing legal advice to the Department in
a proceeding before a court, adjudicative body, or other administrative
body before which the Department is authorized to appear, when such
proceeding involves:
(a) The Department of any bureau or office thereof;
(b) Any employee of the Department in his or her official capacity;
(c) Any employee of the Department in his or her individual
capacity where the Department of Justice or the Department has agreed
to represent the employee; or
(d) The United States, when the Department determines that
litigation is likely to affect the Department or any of its bureaus and
offices; and the use of such records by the DOJ is deemed by the DOJ or
the Department to be relevant and necessary to the litigation provided
that the disclosure is compatible with the purpose for which records
were collected.
(2) To an appropriate federal, state, local, tribal, foreign, or
international
[[Page 35379]]
agency, if the information is relevant and necessary to a requesting
agency's decision concerning the hiring or retention of an individual,
or issuance of a security clearance, background investigation, license,
contract, grant, or other benefit, or if the information is relevant
and necessary to a Treasury decision concerning the hiring or retention
of an employee, the issuance of a security clearance, the reporting of
an investigation of an employee, the letting of a contract, or the
issuance of a license, grant or other benefit and when disclosure is
appropriate to the proper performance of the official duties of the
person making the request;
(3) To a Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(4) To the National Archives and Records Administration Archivist
(or the Archivist's designee) pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and
2906;
(5) To appropriate agencies, entities, and person when (1) the
Department of the Treasury suspects or has confirmed that there has
been a breach of the system of records; (2) the Department of the
Treasury has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, the Department of the
Treasury (including its information systems, programs, and operations),
the Federal Government, or national security; and (3) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department of the Treasury's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm;
(6) To another Federal agency or Federal entity, when the
Department of the Treasury determines that information from this system
of records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach;
(7) Furnish data to the Department of Agriculture, National Finance
Center (which provides payroll and personnel processing services for
Treasury under a cross-servicing agreement) affecting the conversion of
Treasury employee payroll and personnel processing services; the
issuance of paychecks to employees and distribution of wages; and the
distribution of allotments and deductions to financial and other
institutions, some through electronic funds transfer;
(8) Furnish the Internal Revenue Service and other jurisdictions
which are authorized to tax employees' compensation with wage and tax
information in accordance with a withholding agreement with the
Department of the Treasury pursuant to 5 U.S.C. 5516, 5517, and 5520,
for the purpose of furnishing employees with IRS Forms W-2 that report
such tax distributions;
(9) Provide records to the Office of Personnel Management, Merit
Systems Protection Board, Equal Employment Opportunity Commission, and
General Accounting Office for the purpose of properly administering
Federal personnel systems or other agencies' systems in accordance with
applicable laws, Executive Orders, and regulations;
(10) Furnish another Federal agency with information necessary or
relevant to effect interagency salary or administrative offset, except
that addresses obtained from the Internal Revenue Service shall not be
disclosed to other agencies; to furnish a consumer reporting agency
information to obtain commercial credit reports; and to furnish a debt
collection agency Start Printed Page 78268 information for debt
collection services. Current mailing addresses acquired from the
Internal Revenue Service are routinely released to consumer reporting
agencies to obtain credit reports and are arguably relevant to debt
collection agencies for collection services;
(11) Disclose information to a Federal, state, local, or foreign
agency maintaining civil, criminal, or other relevant enforcement
information or other pertinent information, that has requested
information relevant to or necessary to the requesting agency's hiring
or retention of an individual, or issuance of a security clearance,
license, contract, grant, or other benefit;
(12) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation or settlement negotiations in response to a subpoena where
arguably relevant to a proceeding, or in connection with criminal law
proceedings;
(13) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(14) Provide information to a congressional office in response to
an inquiry made at the request of the individual to whom the record
pertains;
(15) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2, which relates to civil and
criminal proceedings;
(16) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(17) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114;
(18) Provide wage and separation information to another agency,
such as the Department of Labor or Social Security Administration, as
required by law for payroll purposes;
(19) Provide information to a Federal, state, or local agency so
that the agency may adjudicate an individual's eligibility for a
benefit, such as a state employment compensation board, housing
administration agency, and Social Security Administration;
(20) Disclose pertinent information to appropriate Federal, state,
local or foreign agencies responsible for investigating or prosecuting
the violation of, or for implementing, a statute, regulation, order, or
license, where the disclosing agency becomes aware of a potential
violation of civil or criminal law or regulation;
(21) Disclose information about particular Treasury employees to
requesting agencies or non-Federal entities under approved computer
matching efforts, limited only to those data elements considered
relevant to making a determination of eligibility under particular
benefit programs administered by those agencies or entities or by the
Department of the Treasury or any constituent unit of the Department,
to improve program integrity, and to collect debts and other money owed
under those programs (e.g., matching for delinquent loans or other
indebtedness to the government);
(22) Disclose to the Office of Child Support Enforcement,
Administration for Children and Families, Department of Health and
Human Services, the names, social security numbers, home addresses,
dates of birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees, for the purposes of
locating individuals to establish paternity, establishing and modifying
orders of child support, identifying sources of income, and for other
child support enforcement activities as required by the Personal
Responsibility and Work
[[Page 35380]]
Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104-193);
(23) Disclose to contractors, grantees, experts, consultants,
students, other federal agencies, states and local governments, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Department of the Treasury as
required for the production of reports, descriptive statistical
surveys, rosters, documentation, and studies required for the orderly
administration of personnel and payroll-related issues within Treasury;
(24) Disclose information to other Federal agencies with whom the
Department has entered into a cross servicing agreement that provides
for the delivery of automated human resources operations. These
operations may include maintaining current and historical payroll and
personnel records, and providing reports, statistical surveys, rosters,
documentation, and studies as required by the other federal agency to
support its personnel administration activities; and
(26) To appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Disclosure to consumer reporting agencies:
Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and
section 3 of the Debt Collection Act of 1982, Public Law 97-365; debt
information concerning a government claim against an individual is also
furnished, in accordance with 5 U.S.C. 552a(b)(12) and section 3 of the
Debt Collection Act of 1982, to consumer reporting agencies to
encourage repayment of an overdue debt. Disclosures may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 701(a)(3).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are stored electronically or on paper in
secure facilities in a locked drawer behind a locked door. Microfiche,
and hard copy are stored on magnetic disc, tape, digital media, and CD-
ROM. Disbursement records are stored at the Federal Records Center.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved alphabetically by name of subject or
complainant, by case number, by special agent name, by employee
identifying number, by victim, and by witness case number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The current payroll and personnel system and the personnel and
payroll system's master files are kept as Start Printed Page 78269
electronic media. Information rendered to hard copy in the form of
reports and payroll information documentation is also retained in an
electronic media format. Employee records are retained in automated
form for as long as the employee is active on the system (separated
employee records are maintained in an ``inactive'' status). Files are
purged in accordance with Treasury Directive 80-05, ``Records and
Information Management Program.''
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Entrances to data centers and support organization offices are
restricted to those employees whose work requires them to be there for
the system to operate. Identification (ID) cards are verified to ensure
that only authorized personnel are present. Disclosure of information
through remote terminals is restricted through the use of passwords and
sign-on protocols, which are periodically changed. Reports produced
from the remote printers are in the custody of personnel and financial
management officers and are subject to the same privacy controls as
other documents of similar sensitivity.
RECORD ACCESS PROCEDURES:
See ``Notification Procedures'' below.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedures'' below.
NOTIFICATION PROCEDURES:
Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records
may not be accessed for purposes of determining if the system contains
a record pertaining to a particular individual, or for contesting the
contents of a record.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Notice of this system of records was last published in full in the
Federal Register on November 7, 2016 (81 FR 78266) as the Department of
the Treasury .001 Treasury Payroll and Personnel System.
[FR Doc. 2021-14246 Filed 7-1-21; 8:45 am]
BILLING CODE 4810-AK-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on July 2, 2021.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.