Notice2021-12230
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
June 11, 2021
Effective
July 12, 2021
Issuing agencies
Environmental Protection Agency
Abstract
The U.S. Environmental Protection Agency's (EPA), Office of the Chief Financial Officer, Office of Technology Solutions is giving notice that it proposes to create a new system of records pursuant to the provisions of the Privacy Act of 1974. The e-Recovery system of records (EPA-90) is being created to replace the Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) system of records (EPA-39). The e-Recovery system will be used to organize cost information and produce reports that summarize the costs for a specific Superfund Response or Oil Removal site, and will also be used to track Federal Emergency Management Agency (FEMA) mission assignment costs. The information previously stored in SCORPIOS will be stored in the e- Recovery system.
Full Text
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<title>Federal Register, Volume 86 Issue 111 (Friday, June 11, 2021)</title>
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[Federal Register Volume 86, Number 111 (Friday, June 11, 2021)]
[Notices]
[Pages 31307-31310]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2021-12230]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-10022-63-OCFO]
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Financial Officer (OCFO), Environmental
Protection Agency (EPA).
ACTION: Notice of a new system of records.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA), Office of
the Chief Financial Officer, Office of Technology Solutions is giving
notice that it proposes to create a new system of records pursuant to
the provisions of the Privacy Act of 1974. The e-Recovery system of
records (EPA-90) is being created to replace the Superfund Cost
Recovery Package Imaging and On-Line System (SCORPIOS) system of
records (EPA-39). The e-Recovery system will be used to organize cost
information and produce reports that summarize the costs for a specific
Superfund Response or Oil Removal site, and will also be used to track
Federal Emergency Management Agency (FEMA) mission assignment costs.
The information previously stored in SCORPIOS will be stored in the e-
Recovery system.
DATES: Persons wishing to comment on this system of records notice must
do so by July 12, 2021. New routine uses for this new system of records
will be effective July 12, 2021.
ADDRESSES: Submit your comments, identified by Docket ID No., EPA-HQ-
OMS-2019-0649 by one of the following methods:
<a href="http://Regulations.gov">Regulations.gov</a>: <a href="http://www.regulations.gov">www.regulations.gov</a>. Follow the online
instructions for submitting comments.
Email: <a href="/cdn-cgi/l/email-protection#8ce8e3efe7e9f8d3e3e1ffcce9fceda2ebe3fa"><span class="__cf_email__" data-cfemail="781c171b131d0c2717150b381d0819561f170e">[email protected]</span></a>. Include the Docket ID number in the
subject line of the message.
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2019-0649. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at <a href="http://www.regulations.gov">www.regulations.gov</a>, including any personal information
provided, unless the comment includes information claimed to be
Controlled Unclassified Information (CUI) or other information for
which disclosure is restricted by statute. Do not submit information
that you consider to be CUI or otherwise protected through
<a href="http://www.regulations.gov">www.regulations.gov</a>. The <a href="http://www.regulations.gov">www.regulations.gov</a> website is an ``anonymous
access'' system for the EPA, which means the EPA will not know your
identity or contact information. If you submit an electronic comment,
the EPA recommends that you include your name and other contact
information in the body of your comment. If the EPA cannot read your
comment due to technical difficulties and cannot contact you for
clarification, the EPA may not be able to consider
[[Page 31308]]
your comment. If you send an email comment directly to the EPA without
going through <a href="http://www.regulations.gov">www.regulations.gov</a> your email address will be
automatically captured and included as part of the comment that is
placed in the public docket and made available on the internet.
Electronic files should avoid the use of special characters, any form
of encryption, and be free of any defects or viruses. For additional
information about the EPA public docket, visit the EPA Docket Center
homepage at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.
Docket: All documents in the docket are listed in the
<a href="http://www.regulations.gov">www.regulations.gov</a> index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in <a href="http://www.regulations.gov">www.regulations.gov</a> or in hard copy at the OMS
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave.
NW, Washington, DC 20460. The Public Reading Room is normally open from
8:30 a.m. to 4:30 p.m., Monday through Friday excluding legal holidays.
The telephone number for the Public Reading Room is (202) 566-1744, and
the telephone number for the OMS Docket is (202) 566-1752.
Temporary Hours During COVID-19
Out of an abundance of caution for members of the public and our
staff, the EPA Docket Center and Reading Room are closed to the public,
with limited exceptions, to reduce the risk of transmitting COVID-19.
Our Docket Center staff will continue to provide remote customer
service via email, phone, and webform. We encourage the public to
submit comments via <a href="https://www.regulations.gov/">https://www.regulations.gov/</a> or email, as there may
be a delay in processing mail and faxes. Hand deliveries and couriers
may be received by scheduled appointment only. For further information
on EPA Docket Center services and the current status, please visit us
online at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.
FOR FURTHER INFORMATION CONTACT: Andrew Lam, Ronald Reagan Building,
1300 Pennsylvania Ave. NW, Washington, DC 20460, Office of Chief
Financial Officer, (202) 564-2925, <a href="/cdn-cgi/l/email-protection#4e022f23600f202a3c2b390e2b3e2f60292138"><span class="__cf_email__" data-cfemail="a9e5c8c487e8c7cddbccdee9ccd9c887cec6df">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: EPA has the authority to recover costs
associated with its response to releases or threatened releases of
hazardous substances, or discharges or threatened discharges of oil.
EPA will use the e-Recovery system to organize and produce reports
detailing this cost information. To support the recovery of certain
removal costs associated with threatened or actual discharges of oil,
EPA submits a Cost Recovery Package (CRP) to the U.S. Coast Guard
(USCG). Previously, EPA used SCORPIOS to prepare the CRP; however,
because SCORPIOS uses old technology that has become difficult and
expensive for the Agency to maintain, the SCORPIOS system will be
replaced with the more modern e-Recovery system. SCORPIOS will be
decommissioned once e-Recovery goes live.
SYSTEM NAME AND NUMBER:
e-Recovery, EPA-90.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
109 T.W. Alexander Drive, NCC Building, Durham, NC 27711.
SYSTEM MANAGER(S):
Michael Clanton, Director, Office of Technology Solutions, (202)
564-1084, <a href="/cdn-cgi/l/email-protection#a5e6c9c4cbd1cacb8be8ccc6cdc4c0c9e5c0d5c48bc2cad3"><span class="__cf_email__" data-cfemail="9fdcf3fef1ebf0f1b1d2f6fcf7fefaf3dffaeffeb1f8f0e9">[email protected]</span></a>, Ronald Reagan Building, 1300
Pennsylvania Ave. NW, Washington, DC 20460.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Comprehensive Environmental Response, Compensation, and Liability
Act of 1980, 42 U.S.C. 9607; 5 U.S.C. 301; 31 U.S.C. 3512; Executive
Order 9397 (Nov. 22, 1943); Federal Water Pollution Control Act, as
amended by the Federal Water Pollution Control Act Amendments of 1972
(Clean Water Act), 33 U.S.C. 1321; National Oil and Hazardous
Substances Pollution Contingency Plan, 40 CFR part 300.
PURPOSE(S) OF THE SYSTEM:
The e-Recovery system will maintain and organize cost information
associated with responding to releases or threatened releases of
hazardous substances or discharges or threatened discharges of oil, and
will be used to track FEMA mission assignment costs. EPA will use the
information stored in this system to produce cost reports, which will
be used to support the Agency's recovery of its clean-up costs from
responsible parties. EPA, the U.S. Department of Justice, and the U.S.
Coast Guard will also use this information for litigation support
purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
EPA employees, EPA contractors, non-EPA government personnel, state
and local government personnel and/or private citizens.
CATEGORIES OF RECORDS IN THE SYSTEM:
The e-Recovery system will store the following information: Social
security number, name, home address, credit card number, other credit
card information, driver's license number, other personal
identification numbers (i.e., home phone numbers, membership numbers,
personal license plates, etc.) and other personal information related
to travel expenses such as home addresses, credit card numbers, and
other recoverable expense items.
RECORD SOURCE CATEGORIES:
The primary source of data for e-Recovery is the Compass Data
Warehouse (CDW). CDW is a system that consolidates financial data from
several enterprise systems, such as Compass, Integrated Grants
Management System (IGMS), People Plus, EPA Acquisition System (EAS),
and Payment Tracking System (PTS), into a single relational database.
All of the data that resides in the CDW originates from the enterprise
systems and is a duplicate of data from the original source.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The routine uses below are both related to and compatible with the
original purpose for which the information was collected. The following
general routine uses apply to this system (73 FR 2245): General routine
uses A, F, G, H, I, K, L, and M.
A. Disclosure for Law Enforcement Purposes: Information may be
disclosed to the appropriate Federal, State, local, tribal, or foreign
agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order, if the information
is relevant to a violation or potential violation of civil or criminal
law or regulation within the jurisdiction of the receiving entity.
F. Disclosure to Department of Justice: Information may be
disclosed to the Department of Justice, or in a proceeding before a
court, adjudicative body, or other administrative body before which the
Agency is authorized to appear, when:
1. The Agency, or any component thereof;
2. Any employee of the Agency in his or her official capacity;
3. Any employee of the Agency in his or her individual capacity
where the Department of Justice or the Agency have agreed to represent
the employee; or
4. The United States, if the Agency determines that litigation is
likely to
[[Page 31309]]
affect the Agency or any of its components,
Is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or the Agency is
deemed by the Agency to be relevant and necessary to the litigation
provided, however, that in each case it has been determined that the
disclosure is compatible with the purpose for which the records were
collected.
G. Disclosure to the National Archives: Information may be
disclosed to the National Archives and Records Administration in
records management inspections.
H. Disclosure to Contractors, Grantees, and Others: Information may
be disclosed to contractors, grantees, consultants, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, job, or other activity for the Agency and who have a need to
have access to the information in the performance of their duties or
activities for the Agency. When appropriate, recipients will be
required to comply with the requirements of the Privacy Act of 1974 as
provided in 5 U.S.C. 552a(m).
I. Disclosures for Administrative Claims, Complaints and Appeals:
Information from this system of records may be disclosed to an
authorized appeal grievance examiner, formal complaints examiner, equal
employment opportunity investigator, arbitrator or other person
properly engaged in investigation or settlement of an administrative
grievance, complaint, claim, or appeal filed by an employee, but only
to the extent that the information is relevant and necessary to the
proceeding. Agencies that may obtain information under this routine use
include, but are not limited to, the Office of Personnel Management,
Office of Special Counsel, Merit Systems Protection Board, Federal
Labor Relations Authority, Equal Employment Opportunity Commission, and
Office of Government Ethics.
K. Disclosure in Connection With Litigation: Information from this
system of records may be disclosed in connection with litigation or
settlement discussions regarding claims by or against the Agency,
including public filing with a court, to the extent that disclosure of
the information is relevant and necessary to the litigation or
discussions and except where court orders are otherwise required under
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
The two routine uses below (L and M) are required by OMB Memorandum
M-17-12.
L. Disclosure to Persons or Entities in Response to an Actual or
Suspected Breach of Personally Identifiable Information: To appropriate
agencies, entities, and persons when (1) the Agency suspects or has
confirmed that there has been a breach of the system of records, (2)
the Agency has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Agency
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Agency's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
M. Disclosure to Assist Another Agency in Its Efforts to Respond to
a Breach of Personally Identifiable Information: To another Federal
agency or Federal entity, when the Agency determines that information
from this system of records is reasonably necessary to assist the
recipient agency or entity in (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained electronically in computer databases
and backup disks. Incremental backups run weeknights (Monday through
Thursday), full backups run every weekend (Friday PM through Monday
AM). These backups are maintained at the National Computer Center
(NCC), 109 T.W. Alexander Drive, Durham, NC 27711.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by employee last name, pay period, and
Superfund site identification number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
EPA will retain and dispose of these records in accordance with the
National Archives and Records Administration General Records Schedule
and EPA Records Schedule 0052, NARA Disposal Authority: DAA-GRS-2013-
0003-0001. e-Recovery records are retained for at least 30 years after
the completion of all cost recovery at a given Superfund Site.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect personal and/or sensitive data in
the e-Recovery system are commensurate with those required for an
information system rated MODERATE for confidentiality, integrity, and
availability, as prescribed in National Institute of Standards and
Technology (NIST) Special Publication, 800-53, ``Security and Privacy
Controls for Federal Information Systems and Organizations,'' Revision
5.
1. Administrative Safeguards: EPA employees and contractors are
required to complete annual agency Information Security and Privacy
training. EPA employees and contractors are instructed to lock their
computers when they leave their desks.
2. Technical Safeguards: Computer records are maintained in a
secure password protected environment. Access to computer records is
limited to those who have a need to know. Personal Identification
Verification (PIV) card is required to get access to e-Recovery.
Permission level assignments allow users access only to those functions
for which they are authorized.
3. Physical Safeguards: All records are maintained in secure,
access-controlled areas or buildings.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information in this system of records
about themselves are required to provide adequate identification (e.g.,
driver's license, military identification card, employee badge or
identification card). Additional identity verification procedures may
be required, as warranted. Requests must meet the requirements of EPA
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
CONTESTING RECORDS PROCEDURES:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are described in EPA's Privacy Act regulations at 40 CFR
part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know whether this system of records
contains a record about him or her, should make a written request to
the EPA, Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave.
NW, Washington, DC 20460, <a href="/cdn-cgi/l/email-protection#a6d6d4cfd0c7c5dfe6c3d6c788c1c9d0"><span class="__cf_email__" data-cfemail="1363617a6572706a537663723d747c65">[email protected]</span></a>.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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HISTORY:
Federal Register: October 1, 2001 (Volume 66, Number 190).
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-12230 Filed 6-10-21; 8:45 am]
BILLING CODE 6560-50-P
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